JPH06119221A - Electronic filing equipment - Google Patents

Abstract

(57) [Summary] [Purpose] To simplify the search procedure and shorten the search time for electronic filing equipment. [Configuration] A document classification name buffer 13 for storing a document ID and a classification name of a document is provided in the main storage device 2, and at the time of searching for a document, the first page of the document is specified by specifying the classification name of a document belonging to the same classification. Since the document is selected by being displayed on the display device 3 and giving a simple instruction from the operation unit such as the keyboard 4, the document can be limited without performing the keyword search a plurality of times, and the search means can be simplified and searched. The time can be shortened.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus for searching a document stored in a storage device and displaying or printing the document.

[0002]

2. Description of the Related Art Conventionally, in this type of electronic filing apparatus, by inputting a keyword as search information and registering it in an external storage medium together with a document, a desired document can be searched based on the specified keyword at the time of search. You can take it out.

[0003]

However, in the above-described conventional electronic filing apparatus, when a document belonging to the same classification is searched for among documents having an operation / search history, it is set in advance. It was necessary to reexamine the search information that was present. This is because the search information set in advance is not perfect, and the user has to enter a search command for each keyword to investigate, which takes a long time to search and is confusingly operated. .

The present invention solves such a conventional problem, and an electronic filing apparatus capable of quickly searching for documents belonging to the same classification among documents having an operation / retrieval history by a simple operation. The purpose is to provide.

[0005]

In order to achieve the above object, the present invention has a document ID of a document that has been operated / retrieved in the past.
When a search is performed, the first page of documents belonging to the same category is sequentially displayed by specifying the category name, and the required document can be selected by an instruction from the operation unit. It was done like this.

[0006]

Therefore, according to the present invention, when a document having an operation / retrieval history in the past is searched again for a document that belongs to the same category, the category name of the document is determined without performing a keyword search a plurality of times. Documents can be limited by just specifying them, and the search procedure and search time can be shortened.

[0007]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 shows the configuration of an electronic filing apparatus according to an embodiment of the present invention, in which 1 is a central processing unit that performs data processing and control of the entire apparatus,
Reference numeral 2 is a main storage device for storing a program or data for controlling the central treatment apparatus 1, 3 is a display device for displaying a document name, document contents, etc., 4 is a keyboard as an input means for the document name, 5 Is a display control device for controlling the display device 3. Reference numeral 6 is a scanner for reading documents and images, 7 is a printer for printing documents, and 8 is an input / output control device for controlling input / output to the scanner 6 and the printer 7. Reference numeral 9 is an optical disk device for recording / reproducing an optical disk 10 as an external storage medium, and 11 is an optical disk control device for controlling the optical disk device 9. Reference numeral 12 is a classification name registration initial setting buffer provided in the main storage device 2, and 13 is a document classification name buffer provided in the main storage device 2.

Next, the operation of the above embodiment will be described.
In the electronic filing apparatus having the above-described configuration, operations such as recording / reproducing of documents, searching for documents by keywords, searching for documents by document name, and displaying a list of document names are the same as those of the conventional electronic filing apparatus. .
Therefore, a detailed description of them will be omitted, and a document search method of documents belonging to the same classification, which is a feature of the present invention, will be described with reference to a flowchart of FIG.

First, in step 21, the operator inputs the maximum number of documents that can be registered under the same classification name from the keyboard 4 and the number of search reference documents for determining a search action. Registration in the document classification name buffer 13 is performed only when the number of search documents is equal to or less than the number of search reference documents. The maximum number of documents registered in the category name and the number of retrieved documents are as follows.
It is stored in the classification name registration initial setting buffer 12 inside.

In step 22, the operator operates / searches the document. Document operation / retrieval refers to document editing, movement, printing, and retrieval in step 21. To move a document is to delete it from the currently registered layer and register it in another layer.

In step 23, the document attribute by the latest operation / retrieval is stored in the document classification name buffer 13 in the main memory 2. The attributes stored in the document classification name buffer 13 are the document ID and the document classification name ID. Then, under the control of the central processing unit 1, the information of the document stored in the document classification name buffer 13 is transferred to the optical disc control device 11, and the information registration instruction of the document is given to the optical disc control device 1.
Given to 1. The optical disc control device 11 controls the optical disc device 9 to register the document information in the optical disc 10.

When the search by the classification name is selected in step 24, the classification name of the document is designated by the operator in step 25, and the classification name is assigned to the optical disc 1.
It is read from 0. Note that these pieces of information are read from the optical disc 10 under the control of the optical disc control device 11, and then stored in the document classification name buffer 13 of the main storage device 2 under the control of the central processing unit 1.

Next, in step 26, when the document classification name is read from the document classification name buffer 13, the contents of the first page of the documents belonging to the same classification are transferred to the display control device 5, and the display device 3
Are displayed in sequence. As a result, the operator can easily find a document to be searched while looking at the screen without performing a keyword search.

In step 27, click of the pointing device, input from the keyboard 4, etc.
By giving a simple instruction from the operation unit, the document displayed at that time can be selected and normal document editing can be performed.

If the search by the classification name is not performed in step 24, a normal keyword search is performed in step 28.

As described above, according to the above-described embodiment, when a document having an operation / retrieval history in the past is searched again for a document belonging to the same category, the document is searched without performing a plurality of keyword searches. Documents can be limited only by specifying the classification name of, and the search procedure can be simplified and the search time can be shortened.

The present embodiment can be applied to the same electronic filing apparatus using a recording medium other than the optical disk described in the electronic filing apparatus using the optical disk as the recording medium.

[0018]

As is apparent from the above-described embodiment, the present invention, when retrieving a document that has been operated / retrieved in the past, selects the first page of the documents belonging to the same classification among those documents. Searches can be performed by sequentially displaying them on the screen and sending a simple instruction from the operation unit, so you can visually limit documents without performing multiple keyword searches, simplify the search procedure, and shorten the search time. It has an effect that can be realized.

[Brief description of drawings]

FIG. 1 is a block diagram showing the configuration of an electronic filing device according to an embodiment of the present invention.

FIG. 2 is a flowchart showing an operation at the time of document search in the same apparatus.

[Explanation of symbols]

 1 Central Processing Unit 2 Main Memory Device 3 Display Device 4 Keyboard 5 Display Control Device 6 Scanner 7 Printer 8 Input / Output Control Device 9 Optical Disk Device 10 Optical Disk 11 Optical Disk Control Device 12 Classification Name Initialization Buffer 13 Document Classification Name Buffer

Claims (1)

[Claims] 1. A means for storing a document ID and a classification name of a document belonging to the same category among documents having an operation / search history, and a category name of the document is designated when searching a document belonging to the same category. Thus, an electronic filing apparatus having means for sequentially displaying the first pages of documents of that category and means for selecting a required document from the displayed first pages.