JP2002288043A - Document management system - Google Patents

Abstract

(57) [Summary] [PROBLEMS] To efficiently manage individual documents and all documents including them without managing user accounts. When a new document is created, an access right setting device inputs a new document number, a management password and an access password of the created document to a password management device. When the access right is changed, the management password entered by the administrator is queried to the password management device 2, and if correct, the new management password and the access password are input to the password management device. At the time of updating, the password management device 2 corrects the management password and the access password corresponding to the document number. The user access device 4 allows the user to input a password and a document number, and queries the password management device 2 for the password and the document number. If the password is correct, the document is accessed by the document storage management device 3 using the document number.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a document management system for managing storage, browsing and editing of one or more documents, and more particularly to a document management system for appropriately managing user accounts.

[0002]

2. Description of the Related Art Conventionally, security management in a document management system has been realized by forming a firewall to the outside. In general, the internal security is dealt with by means of data encryption. When managing highly confidential document data using a shared system, it is possible to manage documents in groups of which access rights are restricted in advance, or to assign individual access rights and passwords to documents. It was done. However, if document management is performed on a group basis with restricted access rights, efficient sharing of document data is hindered. If individual access rights and passwords are assigned, not only will the flexibility of the access right of confidential documents be lost, the confidentiality will be lost, but also the operation of publicly disclosing documents will be flexible. In some cases it was not possible. For example, JP-A-10-18
No. 7542 discloses that document data is efficiently shared,
An example of a conventional system that flexibly manages a document access right range is disclosed. The system disclosed in JP-A-10-187542 includes a data server, a full-text search service server connected to a LAN (local area network), and a firewall disposed between the full-text search service server and the data server. I have.

When a user wants to refer to a document including document data or document image data stored in a data server, a client terminal performs a search process by specifying a character string included in the document to be referenced. If you want to specify an access-restricted character string as a search term, you must also specify a password for it. If the access restriction character string and its password are not specified, a document including the access restriction character string is not displayed as a search result, and it appears as if there is no document including the access restriction character string. That is, this Japanese Patent Application Laid-Open
In the system of Japanese Patent No. 187542, an access-restricted character string is defined for each document whose access is to be restricted.
The access of this access restriction character string is restricted by a password. Also, JP-A-8-12364
Japanese Patent Application Publication No. JP-A-2003-133873 discloses a method of outputting a document to a document distribution destination in synchronization with the output distribution when a document (document) is output and distributed to a plurality of partners via a network in a network control device such as a printer network. Indicates that distribution is notified. Japanese Patent Application Laid-Open No. 8-123
Japanese Patent No. 641 discloses that a document is stored in a print server as a file with a password without being printed out, and document distribution information including a password for accessing the file is notified to the other party in synchronization with the file. It is shown. It also discloses that means for managing a document stored in a file with a password and for controlling access to the document and controlling printing of the document are provided.

[0004]

In a document management system, management of user accounts including management of access rights such as a read right, a change right, a print right, a delete right, and a version upgrade right of a document is very costly. Work. Therefore, if the complicated management of the user account is omitted and the access management to the management document is performed only by the access control using the password, the cost required for the management of the user account can be effectively reduced.
However, management using a simple password causes many problems, such as the inability to manage the entire document. Japanese Patent Laid-Open No. Hei 10-187542 discloses that an access-restricted character string is determined for each document whose access is to be restricted, and the access of the access-restricted character string is restricted by a password. In addition, an access-restricted character string is used at the time of a search by a keyword, and no appropriate coping method is described for access other than the search by a keyword.

Japanese Patent Application Laid-Open No. 8-123641 discloses that a document is stored as a file in a print server with a password without being printed out, and a document including a password for accessing the file is synchronized with the file. This document shows that the distribution information is notified to the other party, and that a means for managing a document stored in a file with a password, controlling access right to the document, and controlling a printing process of the document is provided. In the case of a printer network or the like as disclosed in Japanese Unexamined Patent Publication No. HEI 8-123641, such management does not cause much problem. However, in such a method, the entire document is managed in the document management system as described above. It is not possible. The present invention has been made in view of the above-described circumstances, and provides a document management system capable of efficiently managing individual documents and all documents including the same without managing user accounts. The purpose is. An object of claim 1 of the present invention is to provide a document management system capable of effectively performing access control of an individual document and management of the entire document.

The object of claim 2 of the present invention is to
An object of the present invention is to provide a document management system capable of controlling access to individual documents and managing the entire document, and performing access control and management of a document that can cope with an emergency or the like. A third object of the present invention is to provide a document management system capable of controlling access to individual documents and managing the entire document, and controlling and managing the access of the document in response to various access rights. It is to provide a system. An object of claim 4 of the present invention is to enable access control and management of an individual document and management of the entire document, and to efficiently control and control a plurality of access rights to perform document access control and management. It is to provide a document management system that can do it. An object of claim 5 of the present invention is to enable access control of an individual document and management of the entire document, and efficiently manage and control a plurality of access rights including an administrator access right, thereby controlling document access. And a document management system capable of performing the management.

[0007] An object of claim 6 of the present invention is to enable access control of an individual document and management of the entire document.
In addition, it is an object of the present invention to provide a document management system capable of coping with an emergency or the like and efficiently controlling and controlling a plurality of access rights including an administrator access right to perform document access control and management. An object of claim 7 of the present invention is to provide a reliable document management system which enables access control of individual documents and management of all documents, and which can easily issue and grant access rights to users. is there. The object of claim 8 of the present invention is to enable access control of individual documents and management of all documents, and to cope with an emergency, etc., and to provide a plurality of access rights including an administrator access right. An object of the present invention is to provide a reliable document management system in which access control and management of a document are efficiently controlled and controlled, and an access right is easily issued and granted to a user.

[0008]

According to a first aspect of the present invention, there is provided a document management system for managing one or more documents in order to achieve the above object. And a password for management and a password for access, respectively. Further, the document management system according to the present invention described in claim 2 has the following features to achieve the above object.
In the document management system that manages the above documents, it is necessary to hold a management password and an access password for each document, and to hold a management password valid for the entire system in the system. Features. According to a third aspect of the present invention, there is provided a document management system which manages one or more documents in order to achieve the above object. It is characterized in that passwords for each are stored.

According to a fourth aspect of the present invention, there is provided a document management system for managing one or more documents, in order to achieve the above object, a password for management for each document. By holding passwords of the same number as the number of combinations of access rights, any combination of access rights can be represented by a single password. According to a fifth aspect of the present invention, there is provided a document management system for managing one or more documents, the administrator authority for each document being one access. It is characterized in that any combination of access rights is represented by a single password by holding passwords in the number of combinations of access rights to be used as rights. According to a sixth aspect of the present invention, there is provided a document management system for managing one or more documents in order to achieve the above-described object, wherein a management password effective for the entire system is stored in the system. And
In addition, for each document, the administrator authority is regarded as one access right, and any combination of access rights is represented by a single password by retaining passwords of the number of combinations of access rights to be used. It is characterized by doing.

[0010] In the document management system according to the present invention, when setting the access right of the document, sending the password corresponding to the access right set by e-mail to the user who gives the access right. Features.
The document management system according to the present invention described in claim 8 is:
In order to achieve the above-described object, in a document management system that manages one or more documents, a management password valid for the entire system is stored in the system, and the administrator authority for each document is one. Access rights,
By retaining passwords of the number of combinations of access rights to be used, any combination of access rights can be represented by a single password, and at the time of setting document access rights, the user who gives access rights can be represented. It is characterized in that a password corresponding to the access right set by e-mail is sent.

[0011]

According to a first aspect of the present invention, in a document management system for managing one or more documents, a management password and an access password are stored for each document. It is characterized by. With such a configuration, in particular, access control of individual documents and management of the entire documents can be effectively performed. According to a second aspect of the present invention, in the document management system for managing one or more documents, a management password and an access password are stored for each document, respectively. It is characterized in that a management password valid for the entire system is stored. With such a configuration, in particular, access control of an individual document and management of the entire document can be performed, and further, access control and management of a document that can cope with an emergency or the like can be performed.
A document management system according to a third aspect of the present invention is a document management system for managing one or more documents, wherein each document has an access password for each type of access right. . With such a configuration, in particular, access control of individual documents and management of the entire document can be performed, and further, access control and management of the document can be performed in response to various access rights.

According to a fourth aspect of the present invention, in the document management system for managing one or more documents, a password for management and a password corresponding to the number of combinations of access rights are stored for each document. Thus, any combination of access rights is represented by a single password. With such a configuration, in particular, it is possible to control access to individual documents and manage the entire document, and to efficiently control and control a plurality of access rights to perform access control and management of documents. A document management system according to a fifth aspect of the present invention is a document management system for managing one or more documents, in which a manager authority is regarded as one access right for each document, and a combination of access rights used. By retaining the number of passwords, an arbitrary combination of access rights is represented by a single password. With such a configuration, in particular, it is possible to control access to individual documents and manage documents in general,
In addition, a plurality of access rights including an administrator access right can be efficiently managed and controlled to perform document access control and management.

A document management system according to a sixth aspect of the present invention is a document management system for managing one or more documents, in which a management password valid for the entire system is stored on the system, and individual documents are managed. In addition, an administrator right is regarded as one access right, and an arbitrary combination of access rights is represented by a single password by retaining passwords of the number of combinations of access rights to be used. With such a configuration, in particular,
It enables access control of individual documents and management of all documents, and can cope with emergencies.
Document access control and management can be performed by efficiently managing and controlling a plurality of access rights including an administrator access right. The document management system according to claim 7 of the present invention is characterized in that, when setting an access right of a document, a password corresponding to the access right set by e-mail is sent to a user who gives the access right. With such a configuration, in particular, it is possible to control access to individual documents and manage the entire document, and it is easy and reliable to issue and grant access rights to users.

[0014] A document management system according to claim 8 of the present invention is a document management system for managing one or more documents. The administrator authority is regarded as one access right, and the password of the number of combinations of the access rights to be used is retained, so that any combination of the access rights can be expressed by a single password and the access right of the document can be expressed. Is set, a password corresponding to the access right set by e-mail is sent to the user who is granted the access right. With such a configuration, in particular, it is possible to control access to individual documents and manage the entire document, and also to cope with an emergency, etc., and efficiently manage and control a plurality of access rights including an administrator access right. In this way, the access control and management of the document are performed, and the issuance and grant of the access right to the user is easy and reliable.

[0015]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Hereinafter, a document management system according to the present invention will be described in detail based on an embodiment of the present invention with reference to the drawings. FIG. 1 shows a system configuration of a document management system according to a first embodiment of the present invention.
Corresponding to). The document management system shown in FIG. 1 includes an access right setting device 1, a password management device 2, a document storage management device 3, and a user access device 4. When a new document is created, the access right setting device 1 creates the document inside the document storage management device 3 and simultaneously inputs the new document number, management password and access password of the created document to the password management device 2. . When changing the access right, the access right setting device 1 queries the password management device 2 for the management password entered by the administrator, and if the password is correct, the new management password and the new access password. Enter the password into the password management device.

The password management computer 2 stores three sets of a new document number, a management password and an access password when a new document is created, and stores the management password and the access password corresponding to the document number when updating the document. Fix it. In addition, the password management device 2
At the time of the management password check, a document number and a management password are input to determine whether or not the password is correct, and the determination result is returned. Further, the password management device 2 checks the access password
Enter the document number and access password, determine whether it is the correct password, and return the result of the determination. When a new document is created, the document storage management device 3 stores the document and assigns a new document number. Further, when accessing the document, the document storage management device 3 accesses the document by the document number. The user access device 4 allows the user to input a password and a document number, and queries the password management device 2 for the password and the document number. Is accessed. Therefore, in the document management system of FIG. 1, access rights can be set and changed for each document without managing user accounts.

FIG. 2 shows a system configuration of a document management system according to a second embodiment of the present invention (corresponding to claim 2). The document management system shown in FIG.
In addition to the access right setting device 1, the password management device 2, the document storage management device 3, and the user access device 4 which are the same as in the case 1, the system password management device 11 is further provided. The system password management device 11 sets a system password at the time of initial operation, that is, when the system is first operated. When the access right is changed, the system password management device 11 prompts the user to enter a system password. If the password is correct, the system password management device 11 further causes the user to enter a document number, a management password, and an access password. Using these data, three sets of data in the password management computer 2 are changed. Therefore, in the document management system shown in FIG. 2, even if the administrator of each document forgets the password, the access right can be set and changed.

FIG. 3 shows a system configuration of a document management system according to a third embodiment of the present invention (corresponding to claim 3). The document management system shown in FIG. 3 includes an access right setting device 21, a password list management device 22,
A document storage management device 23 and a user access device 24 are provided. When a new document is created, the access right setting device 21 creates a document inside the document storage management device 23, and simultaneously creates a new document number of the created document, a management password, and a password list of <access right name, password>, Is input to the password list management device 22. When changing the access right, the access right setting device 21 queries the password list management device 22 for the management password input by the administrator, and if the password is correct, the new management password and <access Authority name, password> is input to the password list management device 22.

When a new document is created, the password list management device 22 stores three sets of a new document number, a management password, and a password list of <access right name, password>. Also, at the time of updating, the password list management device 22 corrects the management password corresponding to the document number and the password list of <access right name, password>. Then, when checking the management password, the password list management device 22 inputs the document number and the management password, determines whether or not the password is correct, and returns the determination result. further,
When checking the access password, the password list management device 22 inputs the document number, the access right name, and the access password, determines whether or not the password is correct, and returns the determination result. When a new document is created, the document storage management device 23 stores the document and assigns a new document number, and when accessing, accesses the document using the document number. The user access device 24 allows the user to enter a password, a document number, and an access right name, and queries the document number, the access right name, and the password to the password list management device 22. The document is accessed by the document number by the device 23.

Therefore, in the document management system shown in FIG. 3, fine access right control can be performed without complicated management of user accounts. FIG. 4 shows a system configuration of a document management system according to a fourth embodiment of the present invention (corresponding to claim 4). The document management system shown in FIG. 4 includes an access right setting device 31, a password combination list management device 32,
A document storage management device 33 and a user access device 34 are provided. When a new document is created, the access right setting device 31 creates a document inside the document storage management device 33 and, at the same time, stores the new document number, management password, and access right password combination list of the created document in a password combination list. Input to the management device 32. Also, when changing the access right, the access right setting device 31 queries the password combination list management device 32 for the management password input by the administrator, and if the password is correct, the new management password and the new management password. The access right password combination list is input to the password combination list management device 32.

The password combination list management device 32
When a new document is created, a new document number, management password, and access right password combination list
One set is saved, and at the time of updating, the management password and access right password combination list corresponding to the document number is corrected. Password combination list management device 32
When checking the management password, the user inputs the document number and the management password, determines whether or not the password is correct, and returns the determination result. Further, when checking the access password, the password combination list management device 32 inputs the document number, the access right name, and the password in addition thereto. 3 indicated by the document number
Search the passwords in the set to find one that matches the entered password. If there is a matching password, the corresponding access right combination is read, it is determined whether or not the input access right is included in the combination, and the determination result is returned. If there is no matching password, an error is returned.

The document storage management device 33 stores a document and newly assigns a new document number when a new document is created, and accesses the document by the document number when accessing. The user access device 34 prompts the user to enter a password and a document number, as well as an access right name, and queries the password combination list management device 32 for the document number, the access right name, and the password, and confirms that they are correct. In this case, the document storage management device 33 accesses the document by the document number. As the definition of the access right password combination list, one element in which a password is made to correspond to a bit field of the number of possible access rights is set. For example, it has a form as shown in FIG.
One bit corresponds to each type of access right, such as print, delete, and version up, and a password (Password)
Is a combination of Such a list of sets is called an access right password combination list.

Therefore, in the document management system shown in FIG. 4, various access rights can be used only by using a single password. FIG. 6 shows a system configuration of a document management system according to a fifth embodiment of the present invention (corresponding to claim 5). The document management system shown in FIG. 6 includes an access right setting device 41, an extended password combination list management device 42, a document storage management device 43, and a user access device 44. When a new document is created, the access right setting device 41 creates the document inside the document storage management device 43 and simultaneously inputs the new document number of the created document and the access right password combination list into the extended password combination list management device 42. I do. Then, the access right setting device 4
When the access right is changed, the password input by the administrator is changed to the extended password combination list management device 3.
Inquire to 2. If the password includes the administrator authority, the new access right password combination list is input to the extended password combination list management device 42.

Extended password combination list management device 42
Saves a new document number and a set of access right password combination list when a new document is created, and corrects the access right password combination list corresponding to the document number when updated. When checking the password, the extended password combination list management device 42 inputs a document number, an access right name, and a password, searches the access right password combination list indicated by the document number, and searches for the input password. Look for a match. If there is a matching password, the corresponding access right combination is read, it is determined whether or not the input access right is included in the combination, and the determination is returned. If no password matches, an error is returned. When a new document is created, the document storage management device 43 stores the document and assigns a new document number.
At the time of access, the document is accessed by the document number. The user access device 44 prompts the user to input the password, the document number, and the access right name. The user access device 44 queries the extended password combination list management device 42 for the document number, the access right name, and the password. In this case, the document storage management device 43 accesses the document by the document number.

In this case, the access right password combination list is also defined by associating a password with bit fields corresponding to the number of possible access rights.
Element. For example, it has a form as shown in FIG.
Admin, read, write,
One bit is assigned to each type of access right, such as print, delete, and version up, and the password is associated with a password.
Is a combination of Such a list of sets is referred to as an “extended access right password combination list”. This access right includes the administrator authority.
Therefore, in the document management system of FIG. 6, it is possible to use the access right including the function by the administrator authority only by using the single password. FIG.
Shows a system configuration of a document management system according to the sixth embodiment of the present invention (corresponding to claim 6).
The document management system shown in FIG. 8 includes an access right setting device 41, an extended password combination list management device 42, a document storage management device 43, and a user access device 44 similar to those in FIG. 51 are provided.

The system password management device 51 first sets a system password at the time of initial operation, that is, when the system is first operated. When the access right is changed, the system password management device 51 prompts the user to input a system password. If the system password is correct, the system password management device 51 further inputs a document number and an access right password combination list. The data in the extended password combination list management device 42 is changed using those data. Therefore, in the document management system of FIG. 8, the access including the administrator function can be used only by using a single password, and even if the administrator of each document forgets the password, , Access rights can be set and changed. FIG. 9 shows a system configuration of a document management system according to a seventh embodiment of the present invention (corresponding to claim 7). The document management system shown in FIG.
An access right setting device 61, a password management device 62, a document storage management device 63, a user access device 64, and a password transfer device 65 are provided.

When a new document is created, the access right setting device 61 creates the document inside the document storage management device 63, and at the same time, creates a new document number, management password, access password, and access password for the created document. Is input to the password management device 62. The access right setting device 6
1 changes the access right, inquires of the management password entered by the administrator to the password management device 62, and if the password is correct, a new management password, access password and access password are entered. The password management device 62 that inputs the e-mail address of the user to be given to the password management device 62 wants to give the document number, the management password, the access password and the access password from the access right setting device 61 when a new document is created. Upon receiving the user's e-mail address, the three sets of the new document number, the management password and the access password are stored, and the document number, the access password and the user's e-mail address are sent to the password transfer device 65.

At the time of updating, the password management device 62
A document number, a management password, an access password, and an e-mail address of a user who wants to give the access password are received from the access right setting device 61, and the management password and the access password corresponding to the document number are corrected, and the document number is changed. , The password for access and the e-mail address of the user to the password transfer device 65
Send to Also, when checking the management password, the password management device 62 inputs the document number and the management password, determines whether or not the password is correct, and returns the determination result. Further, at the time of checking the access password, the password management device 62 inputs the document number and the access password, determines whether or not the password is correct, and returns the determination result. When a new document is created, the document storage management device 63 stores the document and assigns a new document number. The document storage management device 63 accesses the document by the document number when accessing the document.

The user access device 64 allows the user to input a password and a document number, and queries the password management device 62 for the password and the document number. The document is accessed by the number. The password transfer device 65 receives the document number, the access password, and the user's e-mail address from the password management device 62, and transmits the document number and the access password to the given e-mail address using the e-mail function. Therefore, in the document management system of FIG. 9, a password can be sent to a person who should be given an access right in accordance with the setting of the password, so that an accurate access right can be issued. FIG. 10 shows a system configuration of a document management system according to the eighth embodiment of the present invention (corresponding to claim 8).

The document management system shown in FIG. 10 includes an access right setting device 71, an extended password combination list management device 72, a document storage management device 73, a user access device 74, a system password management device 75, and a password transfer device 76. are doing. Access right setting device 7
When a new document is created, a new document number of the created document and an access right password combination list with address are input to the extended password combination list management device 72 at the same time as creating the document inside the document storage management device 73. When the access right is changed, the access right setting device 71 inquires the extended password combination list management device 72 of the password input by the administrator. Then, when the password includes the administrator authority, the access right setting device 71 inputs the new access right password combination list with address to the extended password combination list management device 72.

Extended password combination list management device 72
When creating a new document, save the combination of the new document number and the access right password combination list as an access right password combination list by removing the addresses from the access right password combination list with addresses as the new document number. To the password transfer device 76. Also, at the time of updating, the extended password combination list management device 72 corrects the access right password combination list corresponding to the document number, and sends the combination of the document number and the access right password combination list with address to the password transfer device 76. Further, at the time of password check, the extended password combination list management device 72 inputs a document number, an access right name, and a password, searches the access right password combination list indicated by the document number, and searches for the entered password. Look for a match. If there is a matching password, the extended password combination list management device 72 reads the combination of the access rights corresponding to the password, and determines whether the input access right is included in the combination.
Returns the judgment. If no password matches, an error is returned.

When a new document is created, the document storage management device 73 stores the document and assigns a new document number, and when accessing, accesses the document by the document number. The user access device 74 allows the user to enter a password, a document number, and an access right name in addition to the document number,
The access right name and password are inquired to the password combination list management device 72, and if they are correct, the document storage management device 73 accesses the document by the document number. System password management device 75
Sets a system password at the time of initial operation, that is, when the system is first operated. And
When the access right is changed, the system password management device 75 prompts the user to input a system password, and if the password is correct, further inputs a document number and an access right password combination list with address. The system password management device 75 changes the data of the extended password combination list management device 72 using the data.

The password transfer device 76 has a document number,
The access right password combination list with address is received from the extended password combination list management device 72, and the document number and the access password are mailed to the mail address using the e-mail function. In this case, the access right password combination list is also defined as one element in which the password is made to correspond to the bit fields of the number of possible access rights. For example, the configuration is as shown in FIG.
n), read (read), write (write), print (pr
int), delete (delete) and upgrade (versi)
One bit is associated with each type of access right, such as onup), and these are combined with a password. Such a list of sets is referred to as an extended access right password combination list. This access right includes the administrator authority.

The definition of the access right password combination list with addresses in this case is defined by adding a mail address to the above access right password combination list. For example, as shown in FIG.
min), read (read), write (write), print (print), delete (delete) and upgrade (v
One bit corresponds to each type of access right, such as ersionup, etc., and these are combined with a password (Password), and a mail address (address) is further added. Such a list of sets is referred to as an “extended access right password combination list”. Therefore, FIG.
In the document management system, the access including the administrator function can be used only by using a single password, and even if the administrator for each document forgets the password, Rights can be set and changed. In addition, since the password can be sent to the person who should be given the access right together with the setting of the password, an accurate access right can be issued.

[0035]

As described above, according to the present invention, there is provided a document management system capable of efficiently managing individual documents and all documents including the same without managing user accounts. be able to. That is, according to the document management system of claim 1 of the present invention, that is, the document management system of claim 1 of the present invention
The document management system for managing documents described above is characterized in that a management password and an access password are held for each document. With such a configuration, in particular, access control of individual documents and management of the entire documents can be effectively performed. According to the document management system of the second aspect of the present invention, in a document management system that manages one or more documents, a management password and an access password are held for each document, and Maintaining a management password valid for the entire system on the system enables access control of individual documents and management of the entire document, and in particular, access control and management of documents that can be dealt with even in an emergency or the like. Can be performed.

According to the document management system of the third aspect of the present invention, in a document management system for managing one or more documents, each document has an access password for each type of access right. This makes it possible to control access to individual documents and to manage the entire document, and to perform access control and management of documents in response to various access rights. According to the document management system of the present invention, in a document management system for managing one or more documents, a password for management and a password of a combination number of access rights are held for each document. By expressing any combination of access rights with a single password, it is possible to control access to individual documents and to manage documents in general, and to efficiently manage and control multiple access rights. Document access control and management. According to the document management system of claim 5 of the present invention, in a document management system for managing one or more documents, the administrator authority is regarded as one access right for each document, and the access right to be used is determined. By retaining a combination of passwords, any combination of access rights can be represented by a single password, allowing access control for individual documents and overall management of the document, in particular, while maintaining administrator access. The access control and management of the document can be performed by efficiently managing and controlling a plurality of access rights including the right.

According to the document management system of the sixth aspect of the present invention, in a document management system for managing one or more documents, a management password effective for the entire system is held on the system, and each document is stored in each document. On the other hand, the administrator authority is regarded as one access right, and by storing passwords of the number of combinations of access rights to be used, any combination of access rights can be expressed by a single password. It enables access control of individual documents and overall management of documents, and can cope with emergencies, etc., and efficiently manages and controls a plurality of access rights including an administrator access right to control and access documents. Can manage. According to the document management system of the present invention, when the access right of the document is set, the password corresponding to the access right set by the mail is sent to the user who gives the access right. The document access control and overall document management can be performed, and the issuance and grant of the access right to the user is easy and reliable.

According to the document management system of the eighth aspect of the present invention, in a document management system for managing one or more documents, a management password effective for the entire system is stored in the system, and individual documents are stored in each system. On the other hand, the administrator authority is regarded as one access right, and by storing passwords of the number of combinations of access rights to be used, any combination of access rights can be expressed by a single password, and When setting the access right, by sending the password corresponding to the access right set by e-mail to the user who gives the access right, in particular, it is possible to control access to individual documents and manage the entire document,
In addition, it is possible to cope with emergencies, etc., efficiently manage and control a plurality of access rights including an administrator access right to perform document access control and management, and it is easy to issue and grant access rights to users. ,
Be certain.

[Brief description of the drawings]

FIG. 1 is a block diagram schematically showing a configuration of a document management system according to a first embodiment of the present invention.

FIG. 2 is a block diagram schematically showing a configuration of a document management system according to a second embodiment of the present invention.

FIG. 3 is a block diagram schematically showing a configuration of a document management system according to a third embodiment of the present invention.

FIG. 4 is a block diagram schematically showing a configuration of a document management system according to a fourth embodiment of the present invention.

FIG. 5 is a diagram schematically illustrating an example of an access right password combination list used in the document management system in FIG. 4;

FIG. 6 is a block diagram schematically showing a configuration of a document management system according to a fifth embodiment of the present invention.

FIG. 7 is a diagram schematically illustrating an example of an access right password combination list used in the document management system in FIG. 6;

FIG. 8 is a block diagram schematically showing a configuration of a document management system according to a sixth embodiment of the present invention.

FIG. 9 is a block diagram schematically showing a configuration of a document management system according to a seventh embodiment of the present invention.

FIG. 10 is a block diagram schematically showing a configuration of a document management system according to an eighth embodiment of the present invention.

11 is a diagram schematically illustrating an example of an access right password combination list used in the document management system in FIG. 10;

12 is a diagram schematically illustrating an example of an access right password combination list with address used in the document management system in FIG. 10;

[Explanation of symbols]

1,21,31,41,61,71 Access right setting device 2,62 Password management device 3,23,33,43,63,73 Document storage management device 4,24,34,44,64,74 User access device 11, 51, 75 System password management device 22 Password list management device 32 Password combination list management device 42, 72 Extended password combination list management device 65, 76 Password transfer device

──────────────────────────────────────────────────続 き Continued on the front page (51) Int.Cl. ⁷ Identification symbol FI Theme coat ゛ (Reference) G06F 17/30 120 G06F 17/30 120B

Claims (8)

[Claims] 1. A document management system for managing one or more documents, wherein a management password and an access password are stored for each document. 2. In a document management system for managing one or more documents, a management password and an access password are held for each document, and a management password effective for the entire system is stored in the system. A document management system characterized by storing a password. 3. A document management system for managing one or more documents, wherein each document has an access password for each type of access right. 4. In a document management system for managing one or more documents, an arbitrary set of access rights is maintained for each document by storing a password for a combination of a management password and an access right. A document management system characterized in that matching is represented by a single password. 5. In a document management system for managing one or more documents, an administrator right is regarded as one access right for each document, and passwords corresponding to the combined number of access rights to be used are stored. A document management system wherein any combination of access rights is represented by a single password. 6. In a document management system for managing one or more documents, a management password valid for the entire system is retained on the system, and each document has one access right with an administrator right. A document management system characterized in that an arbitrary combination of access rights is represented by a single password by holding passwords of the number of combinations of access rights to be used. 7. The method according to claim 1, wherein when setting the access right of the document, a password corresponding to the access right set by e-mail is sent to a user who gives the access right. The document management system according to claim 1. 8. In a document management system for managing one or more documents, a management password valid for the entire system is stored in the system, and each document has one access right with administrator authority. By retaining passwords of the number of combinations of access rights to be used, it is possible to express any combination of access rights with a single password and to set the access rights of a document.
A document management system, wherein a password corresponding to an access right set by e-mail is sent to a user who is granted access right.