JP2005107635A - Electronic form input system, method, program and medium - Google Patents

Abstract

【Task】
The same item can be input to a plurality of electronic forms in one input without imposing a load on the server or communication.
[Solution]
A server comprising: a sub electronic form; an electronic form comprising a plurality of sub electronic forms; a recording means for recording the sub electronic form and the electronic form; and a transmitting means for transmitting the electronic form and the plurality of sub electronic forms to the terminal device. An acquisition unit that acquires from the server the electronic form and the sub electronic form used by the electronic form from the recording unit, and a common form generation unit that generates a common form from the sub electronic form common to the acquired electronic form. Provides a form display means for displaying common sub-electronic forms and sub-electronic forms in order, and inputting the information into each sub-electronic form, and providing an electronic form input system that inputs items common to multiple electronic forms in a common form. To do.
[Selection] Figure 1

Description

  The present invention relates to an electronic form input system via a network, and more particularly to input of items that overlap a plurality of electronic forms.

  Conventionally, when filling out multiple forms in applications and notifications and submitting them to each reception desk, for example, the applicant's name, gender, address, telephone number, date of birth, etc., duplicate items in each form It is not uncommon for there to be common items (hereinafter referred to as common items).

  Among printed forms, there is a copy form in which a part of a plurality of printed forms is designed with the same contents, printed on a copy sheet, and combined.

  However, collated copy forms are composed of a predetermined number of sheets, and are generally used for storage and additional entry for each department in one procedure, such as address change when moving, etc. In the case of carrying out multiple procedures, the same contents must be filled in multiple forms after all.

  In recent years, many documents have been converted into electronic data, and documents containing prescribed forms and descriptions, such as applications submitted to ministries and notifications submitted to companies such as financial institutions, are stored as electronic data and are necessary when necessary. You can create application forms, notification forms, etc. by entering and printing various items.

  In addition, with the development of networks such as the Internet, users who carry out prescribed procedures use electronic terminals to obtain electronic forms that describe application forms and notification forms in digital data from servers. The use of electronic form systems for inputting to electronic forms and submitting them to servers for ministries and companies is advancing.

  In the electronic form system, when a combination of electronic forms is determined in advance by a procedure, a common item is extracted from each electronic form used in a plurality of procedures, and an electronic for inputting common information covering the common item By preparing a form, it is possible to easily transfer an item once entered to each procedure data.

  However, when a plurality of procedures are arbitrarily combined, that is, when the combination of electronic forms to be used is not determined until use, an electronic form that covers the common items of the electronic form cannot be created in advance.

  In the end, for common items, information entered in one electronic form must be copied and pasted to another electronic form, or the same item must be entered many times. At the same time, it is a problem in inputting electronic forms.

In order to reduce the input load of such common items, an input support system that creates the common item input form by searching the same tag from the description data of the electronic form by the server, or recognizes the common part and uses the common part from the common part There is an electronic form automatic generation method for generating an input form (see, for example, Patent Documents 1 and 2).
JP 2002-109451 A. JP2003-44781A.

  However, when the common part is extracted from multiple electronic forms by the server, the extraction of the common part becomes a processing load on the server. Further, if the procedure is different each time and the combination of electronic forms changes, the common part is extracted again. Therefore, there is a problem that a communication load is applied.

  The present invention has been made in view of such problems, and an object of the present invention is to enable input of the same item to a plurality of electronic forms in one input without imposing a server and communication load. It is to be.

  To achieve the above object, according to a first aspect of the present invention, there is provided an electronic form input system in which a server and a terminal device are connected via a network and used when data is input from the terminal device. In addition, a sub electronic form composed of a set of input items related to each predetermined category, and an electronic form composed of the plurality of sub electronic forms and performing a procedure by inputting into the plurality of sub electronic forms A plurality of sub electronic forms, recording means for recording the electronic forms, a plurality of the electronic forms and a plurality of sub electronic forms constituting the electronic forms are transmitted to the terminal device according to an instruction from the terminal device. A transmission means, and a plurality of procedures are designated in the terminal device from the recording means, and the designated plurality of procedures An acquisition unit for acquiring the necessary electronic form and the plurality of sub electronic forms used by the electronic form from the server, a sub electronic form included in common from the acquired plurality of electronic forms, and a common sub Common form generation means for generating a common form having an electronic form as a constituent element, a common sub electronic form constituting the common form, and a sub electronic form constituting the electronic form are sequentially displayed and input to each sub electronic form. Form display means for prompting the user to input items common to a plurality of electronic forms input by the terminal device in a common form.

  According to a second aspect of the present invention, in the electronic form input system according to the first aspect described above, component configuration information describing a list of the plurality of sub electronic forms constituting the electronic form in the electronic form; Navigation means for controlling the display and input order of the plurality of sub electronic forms in the electronic form based on the description content of the component configuration information, and input data recording means for recording data input to the electronic form Is provided.

  According to a third aspect of the present invention, in the electronic form input system according to the first or second aspect described above, the common form describes a list of the common sub electronic forms extracted by the common electronic form generation unit. Common navigation means for controlling the display and input order of the common sub-electronic form in the common form based on the description contents of the part configuration information, the common part configuration information, and the common data input to the common item input form And a common data recording means for recording the data as a data file.

  According to a fourth aspect of the present invention, in the electronic form input system according to the first to third aspects described above, a navigation display unit that indicates the control instruction of the sub electronic form and the navigation state by the navigation means on the electronic form; A sub electronic form display unit for displaying the sub electronic form controlled by the navigation means, and a form control unit having a function button and a control command for controlling basic operations of the electronic form. .

  According to a fifth aspect of the present invention, in the electronic form input system according to the first to fourth aspects described above, the common electronic form has a navigation display indicating a control instruction and a navigation state of the common sub electronic form by the navigation means. A sub electronic form display unit for displaying the common sub electronic form controlled by the navigation means, and a form control unit having a function button and a control command for controlling basic operations of the electronic form. Is.

  According to a sixth aspect of the present invention, in the electronic form input system according to the first to fifth aspects described above, the common form generating means is provided with each of the plurality of electronic forms acquired by the terminal device. By rearranging and merging the description contents of the information, sub electronic forms common to the plurality of electronic forms are extracted and described in the common configuration information.

  According to a seventh aspect of the present invention, in the electronic form input system according to any one of the first to sixth aspects, the common data corresponding to the sub electronic form constituting the electronic form is present in the electronic form. Is configured so that the corresponding item of the sub electronic form is input data, and when the common data corresponding to the sub electronic form constituting the electronic form does not exist, each item of the sub electronic form is displayed as blank. It is a thing.

  According to an eighth aspect of the present invention, in the electronic form input system according to the first to seventh aspects described above, the common data recording means is configured to output input data as a data file in units of the common sub electronic form. It is a thing.

  According to a ninth aspect of the present invention, there is provided a program for causing a computer to function as the electronic form input system according to the first to eighth aspects described above.

  According to a tenth aspect of the present invention, there is provided a computer-readable medium having recorded thereon a program that causes a computer to function as the electronic form input system according to the first to eighth aspects.

  According to an eleventh aspect of the present invention, there is provided an electronic form input method used when a server and a terminal device are connected via a network and data is input from the terminal device. A step of recording an electronic form operable as one procedure by combining with the sub electronic form, a plurality of electronic forms used for the procedure by designating the plurality of procedures, and a plurality of electronic forms used by the electronic form Acquiring a sub electronic form in the terminal device, extracting the sub electronic form commonly used from the plurality of acquired electronic forms to generate a common form, and extracting the common sub electronic form Are displayed sequentially on the terminal device and input to each input item of the common sub-electronic form. Recording the data as a data file, and substituting the data of the data file into the input item of the sub electronic form if the data file corresponding to the sub electronic form used when inputting the electronic form exists Is to do.

  According to a twelfth aspect of the present invention, in the electronic form input method according to the eleventh aspect described above, in the step of recording a plurality of subelectronic forms divided into categories, a data file to be input to the subelectronic form is stored. A step of describing, a step of describing an association for substituting the data of the data file into the sub electronic form when the data file exists, and an input of the sub electronic form when the data file does not exist And a stage describing that an item is displayed as a blank.

  According to the electronic form input system and method of the present invention, in a plurality of electronic forms arbitrarily selected from the accumulated electronic form group, sub electronic forms included in the plurality of electronic forms are extracted, and the common form is extracted. It can be created dynamically, and items common to a plurality of selected electronic forms can be input at once.

  Hereinafter, the present invention will be described based on the illustrated embodiments. FIG. 1 is a diagram showing a schematic configuration of an electronic form input system 1 according to an embodiment of the present invention.

  In this specification, “procedure” refers to a processing unit of an electronic form for creating, for example, one application document by setting a combination of a plurality of sub electronic forms in advance.

  As shown in FIG. 1, the electronic form input system 1 is configured such that a server 3 and a terminal device 4 connected via a network 2 (actually using the Internet) exchange data with respect to an electronic form. Input system.

  The server 3 and the terminal device 4 are actually personal computers or the like installed in the user's ministry or company. From the viewpoint of hardware, recording devices for computers (magnetic disks, optical disks, etc.) for recording information are used. ), An input device for giving instructions to the computer (keyboard, mouse, etc.), a CPU for performing calculations, a display device such as a CRT for displaying results, a printer for printing electronic forms, and the like.

  The server 3 includes a sub electronic form 5, an electronic form 6, a recording unit 7, and a transmission unit 8.

  The sub electronic form 5 and the electronic form 6 are data corresponding to portions (unfilled documents) such as application and notification forms such as input and output document frames. It can be used with software that controls and creates electronic forms.

  The sub electronic form 5 and the electronic form 6 are script languages such as a layout, a character input frame, designation of a data file of the sub electronic form 5, and character type limitation, data check, character combination and division, and data output. This is an XML (extensible Markup Language) file composed of the processing contents described in (1).

  Sub electronic forms 5-1, 5-2,... (When sub electronic forms 5-1, 5-2,... Are collectively referred to as sub electronic forms 5. , For entering personal information such as date of birth, gender, etc. 2) For entering personal address such as address, phone number, etc. 3) Relevant by category such as for entering business name such as work name, work address, phone number, etc. It is an electronic form composed of a set of input items.

  The electronic form 6 represents one procedure that can realize one document by combining a plurality of sub electronic forms 5.

  FIG. 2 is a diagram showing the configuration of the electronic form 6. The electronic form 6 includes a plurality of sub electronic forms 5, component configuration information 9, navigation means 10, and input data recording means 11.

  The component configuration information 9 describes that the electronic form 6 uses a plurality of sub electronic forms 5, and uniquely identifies the sub electronic form 5 such as an identification ID given to the sub electronic form 5. A list is described.

  The navigation means 10 controls the display and input order of the sub electronic forms 5, the display / non-display of each sub electronic form 5, the reading of the designated data file, etc. based on the description order of the component configuration information 9. Is to do.

  The input data recording unit 11 expands data input according to the sub electronic form 5 in a predetermined data format (for example, XML) and serves as an interface with the application.

  FIG. 3 is a diagram showing a screen configuration when the electronic form 6 is actually displayed. The electronic form 6 includes a navigation display unit 12, a sub electronic form display unit 13, and a form control unit 14, and each is described as one frame on the screen.

  The navigation display unit 12 is an area including navigation buttons 15-1, 15-2,. The navigation buttons 15 are displayed based on the component configuration information 9 and differ depending on the number and type of sub electronic forms 5 used by the electronic form 6.

  The sub electronic form display unit 13 is an area where the sub electronic form 5 corresponding to the navigation button 15 is switched and actually displayed by pressing each of the navigation buttons 15 described above.

  The form control unit 14 is an area provided with function buttons 16 for controlling the operation of the electronic form 6 such as “open file”, “save”, “send”, and control commands. In an unnecessary state, the function button 16 is controlled so as not to function, and can be used as necessary.

  The recording means 7 is actually a database capable of recording XML files, and records the sub electronic form 5 and the electronic form 6. In the present embodiment, the recording means 7 is described as one database, but it may be a plurality of databases storing each.

  The transmission means 8 transmits the sub electronic form 5 and the electronic form 6 to the terminal device 4 based on a request from the terminal device 4 using a protocol such as HTTP (Hyper Text Transfer Protocol) or FTP (File Transfer Protocol). To do.

  At the time of transmission, the sub electronic form 5 and the electronic form 6 may be compressed into one file called a library in order to shorten the communication time and the data amount.

  The terminal device 4 includes an acquisition unit 17, a common form generation unit 18, and a form display unit 19, and displays and inputs the electronic form 6 acquired from the server 3.

  The acquisition unit 17 specifies a plurality of procedures for inputting data from the list box, thereby specifying the electronic form 6 used in the procedure and the sub electronic form 5 constituting the electronic form 6, and the sub-form from the server 3. The electronic form 5 and the electronic form 6 are received.

  When the sub electronic form 5 and the electronic form 6 are compressed into one file called “archive” for the purpose of shortening the communication time and reducing the data amount when transmitting, the files are decompressed after receiving and individually stored from the archive. The sub electronic form 5 and the electronic form 6 are taken out.

  The common form generation means 18 extracts a list of sub electronic forms 5 used by each electronic form 6 described in all the component configuration information 9 from the plurality of acquired electronic forms 6, and rearranges and merges them. And subtracting overlapping sub-electronic forms to generate a common form 20.

  FIG. 4 is a configuration diagram showing a schematic configuration of the common form 20, and the common form 20 includes common configuration information 21, common navigation means 22, and common data recording means 23.

  The common configuration information 21 describes the sub electronic form 5 used in common by a plurality of electronic forms 6, and a list such as an identification ID for uniquely identifying the common sub electronic form 5 extracted by the common form generating means 18 Is described.

  Based on the description order of the common configuration information 21, the common navigation means 22 controls display, input order, display / non-display, etc., of the sub electronic forms 5 commonly used by the plurality of electronic forms 6. .

  The common data recording means 23 expands the data input according to the common sub electronic form 5 in a predetermined data format (for example, XML) and records it as a file in a predetermined storage device, thereby interfacing with the electronic form 6 It will be.

  When the common electronic form 20 is displayed, the screen structure is basically the same as that of the electronic form 6, and includes a navigation display unit 12, a sub electronic form display unit 13, and a form control unit 14.

  However, the navigation display unit 12 is displayed based on the common configuration information 21, and the sub electronic form display unit 13 presses each navigation button 15, whereby the common sub electronic form 5 corresponding to the navigation button 15 is displayed. Switch to the actual display.

  Form display means 19 is software for actually operating a plurality of sub electronic forms 5 and electronic forms 6 for controlling a plurality of character input frames to enable input to the electronic form. It is a browser.

  Next, an input procedure in the electronic form input system 1 of the present invention will be described with reference to FIG.

  In the input procedure, when more specific description is given, the electronic forms 6-1 to 6-3 are acquired, and the sub electronic forms 5-1, 5-2, 5-3 is the component configuration information 9 of the electronic form 6-2, the sub electronic forms 5-1, 5-4, and 5-5 are the component configuration information 9 of the electronic form 6-3. A case where identification IDs 1, 5, 4 and 5-6 are described will be described as an example.

  First, the user accesses the server 3 from the terminal device 4 and designates a plurality of procedures by the acquisition means 17, and acquires the electronic form 6 used in the procedure and the sub electronic form 5 used by the electronic form 6. To do.

  After acquiring all the sub electronic forms 5 and electronic forms 6 to be used, the common form generating means 18 extracts a list of sub electronic forms 5 from the component configuration information 9 of each electronic form 6.

  After extracting the list of the sub electronic forms 5 from all the electronic forms 6, the common form generating means 18 performs sorting and merging by, for example, the identification ID, and only the sub electronic forms 5 that are duplicated, that is, commonly used. Take out.

  The extraction of the common sub electronic form 5 may be either the sub electronic form 5 used in common for all electronic forms 6 or the sub electronic form 5 used for at least two or more electronic forms 6.

  For example, when the acquired electronic form 6 is an electronic form 6-1, 6-2, 6-3, it is possible to extract only the sub electronic form 5-1 used in the three electronic forms 6, In addition to the form 5-1, it is possible to extract the sub electronic form 5-4 used for the two electronic forms 6.

  Further, the common form generation unit 18 records the list of the extracted common sub-electronic forms 5 in the common configuration information 21, creates the common form 20, and displays the common form 20 by the form display unit 19.

  The displayed common form 20 causes the common navigation means 22 to sequentially display the common sub-electronic form 5 on the sub-electronic form display unit 13 based on the description order of the common configuration information 21 and prompt the user to input data.

  After the user inputs data to the common sub electronic form 5, the common data recording unit 23 outputs a file having a predetermined data format for each common sub electronic form 5.

  For example, when the common sub electronic form 5 is the example of the sub electronic forms 5-1 and 5-4 shown in the paragraph 58, the common navigation means 22 performs the sub electronic forms in the order of the sub electronic forms 5-1 and 5-4. 5 is displayed, and after data is input, two common data data files “5-1.xml” and “5-4.xml” are output.

  The common data may be output by dividing the sub electronic form 5 input inside the file by a tag or the like for identifying the sub electronic form 5 and outputting the input data to the plurality of common electronic forms 5 in one file.

  Next, when the user displays the electronic form 6 by the form display unit 19, the navigation unit 10 sequentially displays the sub electronic form 5 on the sub electronic form display unit 13 in accordance with the description order of the component configuration information 9. Prompt for input.

  At this time, it is searched whether or not the data file described in each sub electronic form 5 exists. For example, when an XML file having the same file name as the identification ID of the sub electronic form 5 exists, a predetermined rule ( The data file data is set in the input items of the sub electronic form 5 and displayed in accordance with the order of input and the names of the tags.

  When the data file described in each sub electronic form 5 does not exist, the sub electronic form 5 displays the input item with a blank.

  For example, in the case of the electronic form 6-2 shown in the paragraph 58, when the sub electronic forms 5-1 and 5-4 are displayed, the common data “5-1.xml” or “5-4. Since “xml” is read and set in the input item according to a predetermined rule and displayed, the user can proceed to the next sub-electronic form 5-5 without inputting anything.

  Since the sub electronic form 5-5 has no common data, that is, it is not the common sub electronic form 5, the input items are displayed blank, and are input by the user.

  After the input of the last sub electronic form 5 of the procedure is completed, for example, by pressing a function button 16 such as “save” or “send” of the form control unit 14, the input data can be saved, 3 to complete the procedure.

It is a block diagram of the electronic form input system of this invention. It is a block diagram of the electronic form of this invention. It is a screen block diagram at the time of displaying the electronic form of this invention. It is a block diagram of the common form of this invention. It is a flowchart which shows operation | movement of the electronic form input system of this invention.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Electronic form input system 2 Network 3 Server 4 Terminal device 5 Sub electronic form 6 Electronic form 7 Recording means 8 Transmission means 9 Parts construction means 10 Navigation means 11 Input data recording means 12 Navigation display part 13 Sub electronic form display part 14 Form control Unit 15 Navigation Button 16 Function Button 17 Acquisition Unit 18 Common Form Generation Unit 19 Form Display Unit 20 Common Form 21 Common Configuration Information 22 Common Navigation Unit 23 Common Data Recording Unit

Claims (12)

An electronic form input system used when a server and a terminal device are connected via a network and input data from the terminal device,
The server is
A sub-electronic form composed of a set of input items related to each predetermined category;
An electronic form that is composed of the plurality of sub-electronic forms and forms one procedure by filling in the plurality of sub-electronic forms;
Recording means for recording the plurality of sub electronic forms and the electronic form;
Transmitting means for transmitting a plurality of the electronic forms and a plurality of the sub electronic forms constituting the electronic forms to the terminal device according to an instruction of the terminal device,
The terminal device is
An acquisition unit that specifies a plurality of procedures from the recording unit, acquires the electronic form necessary for the specified plurality of procedures, and the plurality of sub-electronic forms used by the electronic form from the server;
Common form generation means for extracting a common sub electronic form from the plurality of acquired electronic forms and generating a common form having the common sub electronic form as a component;
Form display means for sequentially displaying the common sub electronic form constituting the common form and the sub electronic form constituting the electronic form, and prompting each sub electronic form to input,
In a plurality of electronic forms to be input on the terminal device, common items are collectively input on the common form.
An electronic form input system characterized by that. The electronic form input system according to claim 1,
The electronic form is
Component configuration information describing a list of a plurality of the sub electronic forms constituting the electronic form;
Navigation means for controlling the display and input order of the plurality of sub electronic forms in the electronic form based on the description content of the component configuration information;
Input data recording means for recording data input to the electronic form;
An electronic form input system comprising: An electronic form input system according to claim 1 or 2,
The common form is
Common component configuration information describing a list of the common sub electronic forms extracted by the common electronic form generation means;
Common navigation means for controlling the display and input order of the common sub-electronic form in the common form based on the description content of the common component configuration information;
Common data recording means for recording the common data input in the common item input form as a data file;
An electronic form input system comprising: The electronic form input system according to any one of claims 1 to 3,
The electronic form is
A navigation display unit indicating a control instruction and a navigation state of the sub electronic form by the navigation means;
A sub electronic form display for displaying the sub electronic form controlled by the navigation means;
A form control unit having function buttons and control commands for controlling basic operations of the electronic form;
An electronic form input system comprising: An electronic form input system according to any one of claims 1 to 4,
The common electronic form is
A navigation display unit indicating a control instruction and a navigation state of the common sub electronic form by the navigation means;
A sub electronic form display for displaying the common sub electronic form controlled by the navigation means;
A form control unit having function buttons and control commands for controlling basic operations of the electronic form;
An electronic form input system comprising: An electronic form input system according to any one of claims 1 to 5,
The common form generating means
By reordering and merging the description contents of the component configuration information included in each of the plurality of electronic forms acquired by the terminal device, a sub-electronic form common to the plurality of electronic forms is extracted, and the common form is extracted. Describe in configuration information,
An electronic form input system characterized by that. The electronic form input system according to any one of claims 1 to 6,
The electronic form is
If the common data corresponding to the sub electronic form constituting the electronic form exists, the corresponding item of the sub electronic form is input data, and the common data corresponding to the sub electronic form constituting the electronic form is If it does not exist, display each item of the sub-electronic form as blank.
An electronic form input system characterized by that. The electronic form utilization system according to any one of claims 1 to 7,
The common data recording means is
Outputting input data as a data file in units of the common sub-electronic form;
An electronic form input system characterized by that.   A program for causing a computer to function as the electronic form input system according to claim 1.   A computer-readable medium having recorded thereon a program that causes the computer to function as the electronic form input system according to claim 1. An electronic form input method used when a server and a terminal device are connected via a network and used to input data from the terminal device,
Recording a plurality of sub electronic forms divided by category, and an electronic form operable as a procedure by combining with the sub electronic forms;
Obtaining a plurality of electronic forms used in the procedure and a plurality of sub electronic forms used by the electronic form in the terminal device by designating a plurality of the procedures;
Extracting the sub electronic form used in common from the plurality of electronic forms obtained to generate a common form;
Sequentially displaying the extracted common sub-electronic forms on the terminal device, and recording the data input to the input items of each common sub-electronic form as a data file;
When the data file corresponding to the sub electronic form to be used exists when inputting the electronic form, substituting the data of the data file into the input item of the sub electronic form;
The electronic form input method characterized by providing. The electronic form input method according to claim 11,
In recording multiple sub-electronic forms divided into categories,
Describing the data file that will be the input for the sub-electronic form;
A step of describing an association for substituting the data of the data file into the sub electronic form when the data file exists;
A step describing that the input item of the sub-electronic form is displayed blank when the data file does not exist;
The electronic form input method characterized by providing.

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