JPH02297176A - Document control processing system in structurizing document processing system - Google Patents

Abstract

(57) [Summary] This bulletin contains application data before electronic filing, so abstract data is not recorded.

Description

[Detailed Description of the Invention] C Overview] One or? JFIn performing processing including document creation for several types of documents, multiple document processing software including the 1 Japanese text S processing mechanism is used, and for individual documents created using the document processing software, the document This invention relates to a document management processing method in a structured document processing system that manages the creation, movement, copying, deletion, etc. of a structured document that maintains the hierarchical structure of a structured document as a structure.

The purpose of the present invention is to enable the creation of desired individual documents using document processing software, and to enable appropriate processing such as copying and deletion of the contents of the created document files.

A structured unwritten S file is created in which the contents of document files created by individual document processing software are integrated by a structural document corresponding to the hierarchical structure of the individual documents.

A document management function is provided to process the structural document and the contents of the document files linked by the structural document.

[Industrial application field]

The present invention utilizes a document management processing method in a structured document processing system, in particular, a plurality of document processing software including a Japanese document processing mechanism when performing processing including document creation for one or more types of documents. At the same time, for individual documents created using the document processing software, the creation, movement, copying, deletion, etc. of structured documents that maintain the hierarchical structure of the document as a structure will be managed. This paper relates to a document management processing method in a structured document processing system.

Currently, OA systems are in general use, and OA resources such as software and document files are becoming larger. For this reason, there is a demand for making it possible to easily manage various documents as structured documents while taking advantage of these qualities.

[Conventional technology]

In conventional OA processing systems, each item is created (Japanese text, line drawings, images, graphs, etc.).

(English sentences, etc.) were processed individually using software compatible with the purpose of creation.

However, recently, consideration has been given to creating a document processing system that can call up and process the above-mentioned processes as needed. In this specification, such a document processing system will be referred to as a structured document processing system. In the structured document processing system, a structured document exists corresponding to each individual document, and one document It is strongly desired that the operator be able to manage both without being aware of them.

[Problem to be solved by the invention]

As mentioned above, in the conventional case, only the system that corresponds to the purpose of the accumulated OAAl6 can be used, and existing software such as existing software and document files can be used.
It was not possible to use A Shitaki as needed.

Even if a desired individual document can be created using existing document processing software, it is desirable to be able to process both one individual document and a structured document.

It is an object of the present invention to (1) make it possible to create a desired individual document using document processing software, and (3) to make it possible to appropriately perform processes such as copying and deleting the contents of the created document file.

[Means to solve the problem]

Figure 1 shows the principle configuration diagram of the present invention.
are created individual documents, 2-1.2 to 2°, . . . are document files, and 5-1 is a document management function.

6-1 is a structural sentence that is created corresponding to the hierarchical structure of individual document l=i, 7 is a document holding function unit,
#1. #2. ... each represents a node in the structural sentence a.

Desired individual text 32 For example, individual documents such as office documents, technical documents, reports, guidebooks, manuals, and technical manuals that are currently being created are generally divided into 5 document names, 1 cover, 1
Chapter, Section 1.1, Section 1.2,..., Chapter 2,...
It has a hierarchical structure like this. In the case of the present invention, there is a structured sentence s61 in which a logical structure corresponding to the above-mentioned hierarchical structure of the two individual sentences 3 is described as a structure. Then, the structure document 61 stores the contents of the individual document in the document file 2-1.2-2. ...is given instructions.

The document management function 5-1 exists as one function within the document processing function section 5, which will be described later, and includes a structured document reading processing section 5-IA, a document content management processing section 5-IB, and a structured document management/processing section 5-IB. It includes a storage processing unit/5-IC.

The structured sentence/knee reading processing unit 5-IA reads the structured document 6 corresponding to the individual sentence a l' that is to be managed.
-Read i. The document content management processing unit 51B loads the content of one individual sentence i1i based on the structured document 5-i, performs management processing such as copying and deletion, and then returns it.

The structural document management/storage processing unit 5-IC handles the individual document 1
Corresponding to the processing for the contents of -i, the corresponding processing is also performed for the structural document 6-i and stored.

[For production]

For example, as shown in FIG. 1, consider the case where a Japanese document file 2-6 corresponding to a "reference document" exists and the "reference document" is deleted.

In this case, t! The structured document reading processing unit 5-IA reads the structured sentence 56-1. The document content management processing unit 5-IB is
The existence of the 1 Japanese document file 2-6 is known from the content described in node #9 (reference) in the structure document 6-1, the content of the Japanese document file 2-6 is loaded, and the current If so, the content is deleted and returned to the two-document holding function unit 7. At this time, the structured document management/storage processing unit 5-IC also deletes node #9 in the structured document 6-4 shown in FIG. 2 and returns it.

Note that the management process is not limited to the above-mentioned deletion, but includes processes such as 2-creation, deletion, copying, and movement.

Furthermore, the present invention is not limited to the case where a certain node on one structural document is designated and processes such as creation, deletion, copying, and movement are performed as described above.

For example, it goes without saying that one entire structural sentence 56-i is designated and deleted, copied, moved, etc., and the document li is also processed accordingly.

〔Example〕

FIG. 2 shows a configuration diagram of an embodiment of the present invention. Code 2A in the diagram
, 2B, . . . , 2X are document files that hold the contents of individual documents, 3 is a group of document processing software, and 5 is a document processing function unit. Further, 10 represents a structured document processing system that controls the entire system, and 11 represents the entire structured document file. In the document processing software group 3, 3-1 is a Japanese document processing mechanism, 3-2 is a line drawing processing mechanism, 3-3 is an image processing mechanism, 3-4 is a spreadsheet calculation processing mechanism, and 3-5 is a graph processing mechanism. , 3-6 represents a list processing mechanism, and 3-7 represents an English document processing mechanism. The two structured documents referred to in the present invention each exist in the structured document file ll.

The document processing software group 3 may be, for example, an existing software group that has existed individually from the past. The respective existing files (such as the illustrated document file 2A, line drawing file 2B, etc.) corresponding to these existing software groups are horizontally integrated under the structured document file 11. It may be considered that a structural document prepared corresponding to one individual document serves as a summary for the integration.

The document processing function unit 5 operates under the control of the structured document processing system 1O, such as the Japanese document processing mechanism 3-1 and the line drawing processing mechanism 3.
-2 as appropriate to create, modify, or delete a desired sentence -S (the desired document is referred to as an individual document). At this time, for example, when the Japanese document processing mechanism 31 operates to create a Japanese sentence in the content of the individual document, the created Japanese sentence is created in, for example, the two document files shown in the figure. Further, when creating a line drawing in the contents of the individual document, the line drawing processing mechanism 3-2 is activated and the line drawing is created in the line drawing file 2B.

If the individual document concerned is 1, for example, (1) cover page,
i1) Chapter 2, ..., (iv) References, etc., and if the content of Chapter 2 includes Japanese text and line drawings, the hierarchical structure of the individual document. A "structured document" is created which gives the structure as a structure, and is stored in the structured document file 11 shown in FIG.
. . . predetermined storage locations are linked.

In this way, documents created using existing document processing functions are integrated for each individual document based on the contents of the structural document. In addition, based on the contents of the structural document, individual document files 2A and 2 may be
B, . . . can be accessed.

FIG. 3 shows a partial configuration diagram of the main parts of the present invention. Code l in the diagram
is a document, ■-1 is an individual document, 2-1. 2-2. ...
is a document file that holds the contents of individual documents, 3-1.3
-2. . . . are a group of document processing software, 4 is a structural document definition used as a template when creating a structured document corresponding to the above-mentioned individual documents, 5 is a document processing function unit that executes individual document processing, and 6 is a document processing function unit that executes individual document processing. 7 represents a structural document, and 7 represents a document holding function section that holds the document contents.

Examples of documents include papers, reports, letters, technical manuals, etc., but for each type of document, such as a paper, there is a structure that describes the typical hierarchical structure of the paper as a structure. Document definition 4 is prepared.

It can be considered that the structural document definition 4 is prepared for each type of document2.For example, the structure document definition 4 may be considered to be prepared for each type of document2.For example, a note (#I ,#
2. ), each node (#l, #2
．． ) describes attribute information such as information regarding the two-piece structure, the software used, and information regarding the printing position when printing, as will be described later.

Document processing software group 3-1.3-2. ···for,
Software used to execute processes corresponding to each of the above nodes is held.

When creating the two individual documents, the document processing function unit 5 creates the contents corresponding to the individual documents 1-4, and creates the respective document files 2-1, 2-2. ..., but at this time, the document contents are created in association with the nodes indicated in the contents of the one structural document definition 4-j. At this time, the nodes shown in the two-structure document definition 4-j may be partially modified as necessary. Then, a structural document 6-i for the created individual document 1-1 is created and held. For example, in the terminal node of the tree structure of the structural document 6-3, the document name of the corresponding document file 2 is written,
As a result, the structural document 6-i and the individual document 1-3 are linked.

FIG. 4 shows the contents of an example of the structured document shown in FIG. 3. Reference numerals 12 to 1 in FIG. represents. 12-2 is the parent ID of the node that is the parent of the node of interest, 1! -3 is the head child ID, which is the ID of the first child node of the node of interest, and 12-4 is the upper ID, which is the node that belongs to the same hierarchy as the node of interest, and is directly above it. 10.12-5 of the node that is located is a node that also belongs to the same layer, and ID 12-6 of the node that is located directly below is content setting information and indicates whether or not the content has already been set for the node of interest. 12-7 is content type information that indicates the software to be used for the node of interest, and 12-8 is the document file name in which the content is stored when the content is set for the node of interest. Reference numeral 12-9 indicates attribute information that provides attribute information such as a print position when printing a node of interest.

In addition, the parts marked in parentheses in Figure 4 are as follows.

This shows the additions and modifications made to the definition given in the structural document definition fi4-j shown in FIG. 3 when creating the structural document 6-i corresponding to the individual document 1-i.

Regarding own ID #3 in FIG. 4, the node #3 has the following conditions: (1) The parent node is node #l, and
) The first child node is node #5.

(iii) The immediately superior node is node #2, and (
iv) The immediate subordinate node is node #4, (V) Content settings have not been made yet, (v1) The software used is a Japanese document processing mechanism, (v1) The document file has not been prepared yet. , (vi1) It is made clear that predetermined attribute information is written.

The file name J12-8 shown in FIG. 4 links the structural document 5-i and the corresponding individual document 1 (its contents).

FIG. 5 shows the processing mode of the portion of the document processing function section that uses document processing software.

The document processing function unit 5 selects a node to be subjected to content processing in the structural document 6-i (processing ■). For example, if we are instructed to create content (processing ■),
[Check the content of content type J12-7 for the current factory node (process ■). If the software to be used is, for example, the Japanese document processing mechanism 3-1, the processing is performed using the software. That is, in this case, a document is created, and the name of the file that stores the document contents is written in "file name J12-8" shown in FIG.

FIG. 6 shows a flowchart of management processing in the present invention.

10 In the process ■, the individual document to be processed 11
The structure document 6-i corresponding to is read.

(2) In process ■, based on structure document 5-i,
Load the contents of the corresponding document file 2-j.

(3) In process (2), the content of one document file 2-j is subjected to processing such as movement and copying.

(4) In process (2), it is checked whether processing has been completed for all nodes to be processed in the structural document 6-i. If it has not finished, return to process ■.

(5) Individual document 1- to be processed in process ■
Management processing is performed on the structural document 5-i corresponding to i, and the document is returned.

〔Effect of the invention〕

As explained above, according to the present invention, the contents of document files created by multiple document processing functions are integrated in the form of a structured document, and existing OA resources can be used as appropriate. becomes possible. When performing management processing on one individual document, the structural document can be used, and the individual document and the structural document are paired as targets of management processing.

For this reason, the operator does not need to be aware of the existence of one individual document and one structural document.

[Brief explanation of drawings]

Figure 1 is a diagram showing the principle of the present invention, Figure 2 is a diagram showing the configuration of an embodiment of the present invention, Figure 3 is a diagram showing the configuration of a part of the main parts of the invention, Figure 4 shows the contents of an example of a structural document, FIG. 5 shows the processing mode of the document processing function section, and FIG. 6 shows a flowchart of the management processing of the present invention. In the figure, the symbol l is a document, 1-1 is an individual document, 2 is a document file, 3 is a group of document processing software, 4 is a structural document definition, 5 is a document processing function section, 6 is a structural document, and 7 is a document holding function , IO represents a structured document processing system, and 11 represents a structured document file. Patent applicant: Fujitsu Ltd. Company agent: Patent attorney 1) Hiroshi (and 2 others) Principle configuration diagram of the invention Diagram Management process flowchart Diagram

Claims (1)

[Claims] A group of document processing software (3) that stores the contents of one or more types of documents in a document file (2) and processes each of the documents.
In a document processing system having a document processing software, a plurality of document processing software (3-i) including a Japanese document processing mechanism (3-1) are used as the document processing software group (3), and the document processing software (3) -1) is configured such that each document created by the above is stored and used in the document file (2), and at least one of the document processing software group (3)
a document processing function unit (5) that executes individual document processing including the process of creating an individual document (1-i) while using the A structured document file (11) is provided that holds a structured document (6-i) in which a logical structure corresponding to the hierarchical structure of the individual document is described as a structure, and the structured document contains the individual document (1-i). The link information that links to the document file (2) to be retained is written,
The structural document (6-i) and the individual document (1-i) are stored in association with each other, and the document processing function unit (5) processes the structural document (6-i).
i) and the above-mentioned individual document (1-i), and the document management function is capable of creating and processing part or all of the contents of the individual document (1-i). When performing management processing including any one of moving, copying, and deleting, the structural document (6-i) and the individual document (1-i) selected based on the structural document are loaded. Execute the above management process using
A document management processing method in a structured document processing system, characterized in that a management process for storing processed individual documents (1-i) and structured documents (6-i) is performed.