JPH04213258A - Document communication system - Google Patents

Abstract

PURPOSE:To automatically correct an inadequate word by devising a system in which a specific word in a document described in a natural language is detected and a predetermined word is automatically replaced. CONSTITUTION:A document communication equipment 3 sending and receiving a document is provided between a document transmission terminal equipment 1 and a document receiving terminal equipment 14. A specific word detection replacement processing section 7 in the equipment 3 refers to a specific word detection replacement control table 12 to select a specific word detection replacement table 9 and to execute the detection and replacement of a specific word in the document. A document transmission reception processing section 6 sends the processing result to the document receiving terminal equipment 14. Checking and correction of items such as 'wrong word', 'omitted word', 'in-company terms not to be used', 'discrimination word', and 'mis-use word' are implemented automatically.

Description

[Detailed description of the invention]

0001

[Field of Industrial Application] The present invention relates to a document communication system, that is, a system that uses a communication network to send and receive documents by e-mail, text communication, or data communication, and in particular,
The present invention relates to a document communication system that allows the replacement of specific words in a document.

0002

[Background Art] Conventionally, so-called word-level errors and inappropriate terms, such as typos and omissions, in Japanese documents created with a personal computer or word processor are detected, and correction candidates are output. AI that does
(Artificial intelligence) word processors and editing support systems have been developed. Regarding this, for example, ``Electronic Information and Communication Handbook'' edited by the Institute of Electronics, Information and Communication Engineers (Ohmsha Publishing, 1999)
1988) Part 25, Section 6 can be referred to.

0003

[Problems to be Solved by the Invention] The above-mentioned prior art has the following drawbacks when a document is created using a personal computer or a word processor and sent to a recipient via e-mail or text communication. In other words, (1) If the document sending terminal is a dedicated word processor or a simple terminal with insufficient memory disk capacity, it is possible to run editing support software or software that detects and replaces specific words on the sending terminal. Can not. Therefore, it is necessary to manually check documents for ``misprints,'' ``omitted words,'' ``in-house terms that must not be used,'' ``discriminatory terms,'' and ``incorrect terms (e.g., sufficient),'' or check them manually or on another computer. This requires a lot of effort and time. Also, “discriminatory terms”
If you do not carefully check for ``incorrect terminology'' before sending a document, you may make the recipient laugh or be rude to the recipient, but the people who use these terms are usually not aware of them. Therefore, it is not possible to check it thoroughly. (2) Even if it is possible to run editing support software or software that detects and replaces specific words on the document sending terminal, if you want to change the expression of specific terms or words depending on the person to whom the document is being sent, For example, for people in the company, there is an "Information Lab"
It would be easier to understand and require fewer characters to enter, but on the other hand, if you think about a case where people outside the company would have to use the official name ``Information and Communication Processing Research Institute.'' , it is necessary to prepare a document with specific terms and words replaced for each person to whom the document is sent, which not only takes time and effort, but also creates the possibility of substitution errors. The present invention has been made in view of the above-mentioned circumstances, and its purpose is to solve the above-mentioned problems in the conventional technology, and, as an extension of document communication, to identify specific information from documents written in natural language. An object of the present invention is to provide a document communication system that allows words to be detected and replaced with predetermined words.

0004

[Means for Solving the Problems] The above objects of the present invention are as follows:
In a document communication system having a document communication device located between a document sending terminal and a document receiving terminal and transmitting and receiving documents, a document written in a natural language sent from the document sending terminal is written in the document communication device. This is achieved by a document communication system characterized by comprising means for detecting a specific word in a document, replacing the word with another predetermined word, and transmitting the word to the document receiving terminal.

[0005]

[Operation] In the document communication system according to the present invention, means for replacing a specific word in a document with another word is provided in the document communication device that is located between the document sending terminal and the document receiving terminal and that sends and receives documents. Since it has been set up, "typographical errors" and "
It becomes possible to automatically check and correct ``omitted words,'' ``internal terminology that must not be used,'' ``discriminatory terms,'' and ``erroneous terms.''

[0006]

Embodiments Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings. FIG. 1 is a diagram showing the configuration of a document communication system including a document communication device 3 which is an embodiment of the present invention. In the figure, 1 is a document communication transmitting terminal that performs document communication, and 14 is a document communication receiving terminal that performs document communication. These include personal computers, word processors, telex terminals, electronic notebooks, data communication terminals, etc. equipped with communication functions. Further, 2 is a communication network for document communication, which is a public network such as a telephone network or an ISDN network, or a private network. The document communication device 3 receives the document from the document communication sending terminal 1, detects and replaces specific words,
It has means for sending the result to the document communication receiving terminal 14, and includes a control section 4 that controls the entire device, a communication network interface circuit 5, a document transmission/reception processing section 6 that sends and receives documents to and from the document communication terminal, and a a specific word detection and replacement processing unit 7 having means for detecting and replacing specific words included;
a specific word detection and replacement table storage unit 8 that stores a specific word detection and replacement table 9 used when detecting and replacing specific words; a specific word detection and replacement control table having information indicating a selection method for the specific word detection and replacement table 9; 12
, a specific word detection/replacement table registration/update processing section 13 having means for newly setting/adding/modifying the specific word detection/replacement control table 12 and the specific word detection/replacement table 9. In addition, the specific word detection and replacement table 9 is as follows:
A system specific word detection and replacement table 10 that is prepared in advance by the document communication device 3 and whose registration can be changed only by the device provider (communication method provider) and a system specific word detection and replacement table 10 that is prepared in advance by the document communication device 3 and which can be registered and changed only by the device provider (communication method provider) and the user who communicates using the document communication terminal (document communication user ) is composed of a user specific word detection and replacement table 11 that can be registered, changed, etc. Specific word detection replacement table for system 10
As described later, words such as incorrect terms and discriminatory terms and their replacement words are stored. Further, the user specific word detection and replacement table 11 stores words such as in-house terms that should not generally be used and their replacement words.

FIG. 3 is a diagram showing the process when the document terminal user specifies the method of detecting and replacing the specific word described above. Further, FIG. 4 shows an example of the configuration of the specific word detection and replacement control table 12 described above, and FIG. 5 shows an example of the configuration of the specific word detection and replacement table 9. Here, the configurations of the user specific word detection and substitution table 11 and the system specific word detection and substitution table 10 in the specific word detection and substitution table are the same. The system specific word detection and replacement table 10 is as follows:
The provider of the document communication device 3 newly sets, modifies, or deletes the contents, and the user specific word detection and replacement table 11 allows the document communication user to newly set, modify, or delete the contents.
It is to be corrected or deleted. Steps 301 to 309 are processes when the document communication user newly sets, modifies, or deletes the contents of the user specific word detection and replacement table 11. In step 301, the document communication user calls the document communication device 3 from the document communication sending terminal 1 and sets up a line between the two. In step 302, the document communication user makes new settings, modifications, deletions, etc. for the sender group, recipient group, or any part of the user specific word detection and replacement table 11 from the document communication sending terminal 1. The information is sent to the document communication device 3. In step 303, the document communication device 3 determines whether to newly set, modify, or delete the sender group, recipient group, or user specific word detection and replacement table 11, and in the case of new setting, step The process moves to step 304, and in the case of modification/deletion, the process moves to step 308. In step 304, the document communication user inputs newly set information (relationship definition information between sender ID and caller group, relationship definition information between caller ID and callee group, caller group and the name of the specific word detection and replacement table used for each recipient group) are input into the document communication device 3. In step 305, the document communication device 3 adds new content to the specific word detection and replacement control table 12 based on the information transmitted from the document communication sending terminal 1. Step 306
Then, the document communication user sends the contents of the user specific word detection and replacement table 11 (pair of detected word and replacement word) corresponding to the above-mentioned specific word detection and replacement table name from the document communication sending terminal 1 to the document communication sending terminal 1. Input to device 3. The user specific word detection and replacement table registration update processing unit 13 newly establishes the user specific word detection and replacement table 11. Step 3
In step 07, the document communication user, after confirming the end of the process, disconnects the line between the document communication sending terminal 1 and the document communication device 3, and ends the process. On the other hand, in step 308, the document communication user uses the document communication sending terminal 1 to modify or delete items (relationship definition information between sender ID and sender group,
Relationship definition information between called party ID and called party group, specific word detection and replacement table name used for each caller group and called party group, pair of detected word and replacement word corresponding to specific word detection and replacement table name) and its changes Information is input into the document communication device 3. In step 309, in response to instructions from the user specific word detection and replacement table registration update processing unit 13 and the control unit 4, the corresponding specific word detection and replacement control table 12
, delete or modify the user specific word detection and replacement table 11. Thereafter, the process proceeds to step 307. Note that the same applies even if this process is executed from the document communication receiving terminal 14.

According to the operation flowchart shown in FIG.
The operation of this embodiment will be explained. Steps 201~ in Figure 2
228 is a process for sending a document written in natural language transmitted from the document communication sending terminal 1 to the document communication receiving terminal 14. In step 201, the document communication user calls the document communication device 3 from the document communication sending terminal 1, and
Set up a line between the two. In step 202, the document communication user transfers the document communication from the document communication sending terminal 1 to the document communication device 3.
, the incoming ID of the other party with whom you wish to communicate, and your own outgoing ID.
D. Send information on whether or not to send the processing results of the document communication device 3 back to the document communication sending terminal 1, and communication format information on whether to perform online real-time communication or storage-type communication such as e-mail. . Broadcast communication may be performed by setting a plurality of the above-mentioned incoming call IDs. In addition, in the case of telephone networks,
Possible methods include a method of using a telephone number as an ID, a method of using a preset symbolic name of the recipient, and any method may be used. Furthermore, caller I
When D is sent to the document communication device 3 via the communication network, there is no need for the document communication user to send sender ID information. In step 203, the document transmission/reception processing unit 6 determines the communication form specified by the document communication sending terminal 1, and if it is online real-time communication, the process proceeds to step 222. On the other hand, steps 204 to 221 are processes for performing storage communication. In step 204, the document communication user transmits the document from the document communication sending terminal 1 to the document communication device 3. In step 205, the specific word detection and replacement processing unit 7 of the document communication device 3 specifies that the document communication user will notify his/her own terminal of the processing result of detecting and replacing a specific word (including cases where there is no replacement target). It is determined whether or not it has been specified, and if it has been specified, the process moves to step 208. If the specific word has not been specified, the process proceeds to step 206, and after receiving the document, the specific word detection and replacement processing section 7 disconnects the line with the document communication transmission terminal 1. Step 2
In step 07, the specific word detection and replacement processing unit 7 refers to the specific word detection and replacement control table 12 described above, selects a specific word detection and replacement table to be used, and executes detection and replacement of specific words in the document. . Thereafter, the process moves to step 211 where the document is sent to the document communication receiving terminal 14. On the other hand, in step 208, the control section 4 of the document communication device 3 refers to the above-mentioned specific word detection and substitution control table 12 and selects a specific word detection and substitution table to be used, and the specific word detection and substitution processing section 7 selects a specific word detection and substitution table to be used. Detect and replace specific words in a document. Next, in step 209, the document transmission/reception processing section 6 transmits the processing result in step 208 to the document communication sending terminal 1. In step 210, the line with the document communication sending terminal 1 is disconnected.

Steps 211 to 221 are processes for transmitting a document to the document communication receiving terminal 14. In step 211, the control unit 4 determines whether it is necessary to activate the document communication receiving terminal 14 in order to send the document. In a type of communication in which the document communication receiving terminal 14 retrieves a document from the document communication device 3 (for example, in the case of a terminal that cannot automatically receive a call), the process moves to step 217. In step 212, the document communication device 3 calls the document communication receiving terminal 14 and sets up a line between the two. If the document communication receiving terminal 14 is in use and is not in a receiving state, the process of this step is repeated after a certain period of time, but the operating procedure is omitted. Next, in step 213, the document transmission/reception processing section 6 transmits the document resulting from detecting and replacing the specific words to the document communication receiving terminal 14. In step 214, after the document transmission is completed, the line with the document communication receiving terminal 14 is disconnected. In step 215, it is determined whether the document sender has specified broadcasting, and if there is a broadcasting specification, step 216
Proceed to. If not, the process ends. Step 21
In step 6, it is determined whether all broadcast communication processing has been completed, and if not, the process returns to step 212 to start up the next document communication receiving terminal. If completed, the process ends. Steps 217 to 221 are
This is a process for transmitting a document to the document communication receiving terminal 14. In step 217, the document communication receiving terminal 14 calls the document communication device 3 and sets up a line between the two. If the line cannot be set because the document communication device 3 is BUSY, the process of this step is repeated, but the operation procedure is omitted. Next, in step 218, the document communication user checks whether there is a document addressed to the document communication receiving terminal 14, and if there is not, the process moves to step 221. In step 219, the document communication user instructs the document communication device 3 to retrieve the document addressed to him from the document communication receiving terminal 14. In step 220, the document communication user uses the document communication receiving terminal 14 to send the document addressed to him/her in the document communication device 3 (here, a processed document in which specific words have been detected and replaced). and take it out. In step 221, after retrieving the document, the document communication user disconnects the line between the document communication receiving terminal 14 and the document communication device 3, and ends the process.

[0010] Steps 222 to 228 described above are processing when documents are sent and received in an online real-time communication format. In step 222, the document communication device 3 calls the specified document communication receiving terminal 14 and establishes a line between the two. Note that the document communication receiving terminal 14 is
If it is not possible to set up a line between the two parties due to USY, etc., this will be notified to the document communication sending terminal 1, and the document sender will be asked whether to move to storage type communication or terminate the process. , their operating procedures are omitted here. Therefore, in the following, only the processing when the connection is established will be explained. In step 223, the document communication user:
A document is transmitted from the document communication sending terminal 1 to the document communication device 3. In step 224, the control section 4 of the document communication device 3 refers to the specific word detection and substitution control table 12, selects a specific word detection and substitution table to be used, and the specific word detection and substitution processing section 7 selects a specific word detection and substitution table to be used. The specific word is detected and replaced, and the processing result is sent to the document communication receiving terminal 14. In step 225, after the document communication ends, the document communication device 3 disconnects the line with the document communication receiving terminal 14. In step 226, the control unit 4 of the document communication device 3
Determine whether the document communication user has specified to notify the document communication sending terminal 1 of the result of detecting and replacing a specific word (including cases where there is no replacement target), and if specified, The process moves to step 227, and if it has not been specified, the process moves to step 228. In step 227,
The document communication device 3 transmits to the document communication transmitting terminal 1 the processing result in which the above-mentioned specific words are detected and replaced. In step 228, after the transmission is completed, the line with the document communication sending terminal 1 is disconnected, and the process is ended.

FIG. 6 shows that a document communication user sends a document 401 from a document communication originating terminal with ID2 to a document communication receiving terminal 14 having ID2 and a document communication terminal 14 having ID4 with broadcast communication specification. It is a figure which shows the specific example in the case of sending. The document communication device 3 uses a specific word detection and replacement control table 12.
From this, it is known that the caller group corresponding to ID2 is S2 (see FIG. 4). Similarly, it is learned that ID2 belongs to recipient group R2 and ID4 belongs to recipient group R3. When transmitting the document 401 to the document communication receiving terminal 14 having ID2, the document communication device 3 performs the following process. ■: First, the system specific word detection replacement table 10
(See FIG. 4) to detect the incorrect term "invitation" (405) and replace it with "introduction." ■: Next, using the specific word detection and replacement table for user S2/R2 group, "REVISE-T (404)"
Words are detected, and word level revision support system REV
ISE-T”. As a result, the callee with ID2 will receive "Introduction (412)"
and “Word level revision support system REVISE-T (4
A document 410 in which words such as "11)" have been replaced is received. Similarly, the callee with ID4 receives the message "Introduction (42)".
5),” “Information Processing Research Institute (421),” “Message Systems Research Department, Basic Technology Research Group (422),” and “
Word level revision support system REVISE-T (423)
” and “Customer (424),” and the like, the document 420 is received. In this way, the same document content can be replaced for each recipient. According to the above embodiment, it is possible to automatically check and correct "misprints", "omitted words", "in-house terms that must not be used", "discriminatory terms", "erroneous terms", etc. in documents. The effect is that it becomes possible. It goes without saying that the above embodiment shows one embodiment of the present invention, and that the present invention is not limited thereto. For example, in order to prevent input errors, inputting various information may be performed according to guidance from the document communication device 3, or the document communication device 3 may be connected to an exchange in the communication network 2, or the document communication device 3 may be connected to an exchange in the communication network 2. Implementing the device 3 in a switchboard can be easily implemented as an application of the present invention. Furthermore, it goes without saying that the specific words to be replaced are not limited to Japanese, but may be words of any natural language. It goes without saying that the operating principle of the document communication device 3 may be realized by wiring logic or by software control.

[0011]

[Effects of the Invention] As described above in detail, according to the present invention, as an extension of document communication, specific words can be detected from a document written in natural language and replaced with predetermined words. This has the remarkable effect of realizing a document communication system that enables the following.

0012

[Brief explanation of the drawing]

FIG. 1 is a diagram showing the configuration of a document communication system that is an embodiment of the present invention.

FIG. 2 is a flowchart illustrating the operation of this embodiment.

FIG. 3 is a flowchart showing a process when a document terminal user specifies a method for detecting and replacing a specific word.

FIG. 4 is a diagram showing a configuration example of a specific word detection and replacement control table.

FIG. 5 is a diagram showing a configuration example of a specific word detection and replacement table.

FIG. 6 is a diagram illustrating a specific example in which a document communication user sends a document from a document communication originating terminal to a document communication terminal having a different ID with broadcast communication designation.

[Explanation of symbols]

1 Document communication sending terminal 2 Communication network 3 Document communication device 4 Control unit 5 Communication network interface circuit 6 Document transmission/reception processing unit 7 Specific word detection and replacement processing unit 8 Specific word detection and replacement table storage unit 9 Specific word detection and replacement table 10 System specific Word detection replacement table 11
User specific word detection and replacement table 12 Specific word detection and replacement control table 13 Specific word detection and replacement table registration update processing unit 14 Document communication receiving terminal

Claims (1)

[Claims] Claims: 1. A document communication system having a document communication device located between a document sending terminal and a document receiving terminal for transmitting and receiving documents, wherein a document communication device that transmits and receives a document from the document sending terminal is provided with a document communication device that transmits and receives documents. A document communication system comprising means for detecting a specific word in a document written in a language, replacing the word with another predetermined word, and transmitting the word to the document receiving terminal.