JPH0535737A - Information retrieval device - Google Patents

Abstract

(57) [Summary] [Purpose] The time-series relationship between each document data registered in the file memory and each date data, or the number of documents of the same date, etc. can be known at a glance, and the required documents in it. Make it easy to search data. [Structure] The calendar 24 is displayed in a table format, and each document data registered in the file memory is displayed as an icon 25 for each document in the date field of the date data corresponding to each document data in the calendar 24. Display each. Further, when the user name or purpose is set when registering the document data, each document can be displayed in the corresponding date field of the calendar 24 with an icon different depending on the set user name or purpose.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information retrieval apparatus suitable for various kinds of filtering systems, and more particularly to a searching system for registering and retrieving documents created by a word processor.

[0002]

2. Description of the Related Art Various types of document data are registered in a file memory together with corresponding date data (dates of creation, registration, update or planned use), and required document data is created based on the date data as needed. There is an information retrieving device that retrieves from a file memory and can use it.

In this type of conventional information retrieval apparatus,
The display of the date data of the registered document is only shown numerically as one of the title items for each document,
When a registered document is searched based on date data, it is executed by inputting a numeric value or a numeric value range of a specific month and date for a date item as a search condition by inputting it from a keyboard. The information on the number of hits of the documents obtained as a result is only the total number of documents in the designated month / day or month / date range.

[0004]

However, in such a conventional information retrieval apparatus, the visibility of date data is poor, and the time series relationship between each registered document and the date cannot be confirmed at a glance. However, there is a problem that not only is it time-consuming to specify a date at the time of searching, but also it is difficult to search for a required document when the memory of the date is ambiguous.

The present invention has been made in view of the above points, and at a glance, the time-series relationship between each document data registered in the file memory and each date data thereof or the number of documents having the same date can be seen at a glance. The purpose is to make it possible to easily search for the required document data in it. In addition, the user of each document (creator, user, etc.)
Alternatively, the purpose is to allow the user to understand the application at a glance and to easily select it.

[0006]

In order to achieve the above object, the present invention provides a file memory for registering various document data together with corresponding date data, and a required document data from the file memory based on the date data. In an information retrieving device having means for retrieving, a calendar display means for displaying a calendar in a table format and each document data registered in the file memory is displayed by the calendar display means as one icon for each document. And a document icon display means for displaying in the date column of the date data corresponding to each document data in the calendar.

Further, in this information retrieval apparatus, a means for setting the user name or purpose of each document when registering the document data in the file memory is provided, and the document icon display means displays each document registered in the file memory. When displaying in the corresponding date field in the calendar, different icons may be displayed depending on the set user name or use.

Further, in each of the above information retrieval devices, when the date in the displayed calendar is designated, the data of the document displayed as an icon in the date column is read out from the file memory and the content thereof is displayed as an image. A document calling means may be provided. Then, when multiple icons are displayed in the specified date field in the displayed calendar, the titles of the documents corresponding to the multiple icons are displayed in a list, and the document to be called by specifying the title. It is more preferable to provide a narrowing means that enables narrowing down.

These information retrieval devices may be provided with means for highlighting the date of the designated month, week, or day of the week in the calendar to be displayed, differently from other dates. Alternatively, a means for designating any one of the user name, the purpose, or the type of icon is provided, and when the designation is made by the means, the document icon display means displays only the icon corresponding to the designation in the calendar. Good to do.

[0010]

The information retrieval apparatus according to the present invention displays each document data registered in the file memory in the date column of the date data corresponding to each document data in the calendar with one icon for each document. The number of registered documents on all dates on the displayed calendar can be individually and simultaneously checked at a glance, and the time-series state of registered documents can be visually checked.

If the user name or purpose of each document is set when registering the document data in the file memory, each registered document has an icon that differs depending on the user name or purpose set in the corresponding date field in the calendar. The user name or purpose of each document can be confirmed at a glance since each is displayed. To search for the required document data, simply specify the date in the displayed calendar and the data of the document displayed as an icon in the date column will be read from the file memory and its contents will be displayed. Since it is displayed as an image, the search operability is greatly improved.

Further, when a plurality of icons are displayed in the designated date field, the titles of the respective documents corresponding to the respective icons are displayed in a list, and the documents to be called are narrowed down by designating the titles. be able to.
Also, if the date of the specified month, week, or day of the week in the displayed calendar is highlighted differently from other dates, the document data relating to the specific month, week, or day of the week can be searched easily. Become. Alternatively, if any one of the user name, purpose, and icon type is specified, only the icon corresponding to the specification is displayed in the calendar, so that the search for the document data of the specific user name or purpose is extremely possible. It will be easier.

[0013]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT An embodiment of the present invention will be specifically described below with reference to the drawings. FIG. 2 is a block configuration diagram of an information retrieval apparatus showing an embodiment of the present invention. 1 is a keyboard,
It is used to select various functions, input document data and date data, and set search conditions. Reference numeral 2 denotes a mouse which is a pointing device. The mouse cursor is moved on the display screen of the display device 3 such as a CRT to specify a search condition such as a date or to specify a function such as "call execution" or "narrow down". Used for.

Reference numeral 5 denotes an input control unit, which is the keyboard 1
And control data input by the mouse 2. Reference numeral 6 denotes a document data file, in which each created document data is registered in a file format for each document. Reference numeral 7 is a search data file, in which the registration date (creation date, registration date, update date, planned use date, etc.) data of each document data of the document data file 6, user name, search data such as the purpose are registered in a file format. To do. A large-capacity file memory such as a hard disk is used for both files 6 and 7.

Further, the calendar display setting section 8 has display data for displaying the calendar in a tabular form on the display device 3, and one document data registered in the document data file 6 is provided for each document. As an icon, it is a part that creates data to be displayed in the date field of the date data corresponding to each document data in the calendar,
Together with the output data control section 9 and the display device 3, they function as the calendar display means and the document icon display means in this invention.

The search condition creation unit 10 creates search conditions designated by the keyboard 1 or the mouse 2 as search data, and the search unit 11 creates the created search data and the data of the search data file 7. The specified document data is searched by collation, and the document data file 6 is searched.
It is read from and stored in the output buffer (RAM) 12.

The output control unit 9 creates display image data based on the data transferred from the calendar display setting unit 8 and the output buffer 12, and causes the display device 3 to display the image data. In addition, if necessary, the image data is set to the dedicated page determination unit 13
The page except for the setting-specific page is output to the printer 4 via, and is printed out on paper. These parts are bus lines 14
Connected by, but not actually shown CP
It is realized as a function of a microcomputer including U, program ROM, data RAM, and the like.

FIG. 1 shows a calendar display example of a registered document according to this embodiment. In this example, the years "1990" and "Calendar" are displayed at the left end of the top of the screen, and the "narrow down" designation field 21 and the "call execution" designation field 22 are displayed on the right side.
Four types of scroll designation fields 23 are provided. Then, a calendar (month, day, and day of the week) 24 from the last week of August to the end of October is displayed in a table format, and each registered document data is represented by an icon 2 for each document.
5 (enlarged and shown in FIG. 4) is displayed in each date column (determined by the date data corresponding to each document data) in the calendar 24.

By looking at this calendar display, the number of registered documents on all displayed dates can be individually and simultaneously confirmed, and the time series state of registered documents can be visually recognized. For example, 2 documents on September 3, 1990,
It can be seen at a glance that the document data of one document on September 5 and the document data of four documents on September 7 are registered in the file memory as the document data file 6.

The number of icons displayed on one day is limited to eight, and if more documents are registered on the same day, the number of documents is indicated by a numerical value. For example, it can be seen that 15 documents are registered on October 8. This date is
It is possible to switch to the registration date, update date, user specified date, etc. of the document. The display of the calendar 24 is performed for one week upward or downward by pointing and clicking one of the arrows in the scroll designation field 23 with the cursor of the mouse 2 or by pressing one of the scroll keys on the keyboard 1. You can scroll by minutes or at high speed.

Except for the shaded columns in the figure, the date in each column can be specified with the mouse 2, whereby the data of the document displayed by the icon 25 in the date column can be specified. It can be called and the contents can be displayed as an image. For example, when the user wants to call the document on September 3, when the mouse 2 is clicked by pointing the rectangular field in the calendar 24 where September 3 is displayed with the mouse cursor, as shown in FIG. The number "3" indicating the date in that column changes to highlighted display.

Next, when the mouse cursor is moved to the "call execution" designation field 22 and clicked, the "call execution" designation field 22 is highlighted as shown in FIG. 3, and the search section 11 shown in FIG. The search process is executed to display the content of the document data corresponding to the first icon as an image as shown in FIG. When there are multiple documents for the specified date (multiple icons are displayed), if you want to narrow down the documents to be called, click the "Refine" designation field 21 with the mouse cursor and click the corresponding icon. Since the titles of the respective documents to be displayed are displayed in a list, it is possible to narrow down the documents to be called by specifying the title item.

FIG. 6 shows a flow chart in which the retrieval unit 11 (microcomputer) of FIG. 2 executes the above-mentioned image calling (retrieval) processing. This "call of image"
The routine starts by designating a date, first checks whether or not there is a document registered on the designated desired date, and if there is no document, the process is terminated.
Compare the input coordinates by and the rectangular coordinates in the "call execution" specification field 22, wait until the coordinates within the rectangle are input ("call execution" is instructed), and then specify Check whether there are multiple documents on the specified date.

If there is not a plurality, the document data is immediately read from the file memory and displayed on the display device 3 as an image. If there are a plurality of documents, it is determined whether or not to narrow down the document based on whether or not the coordinates in the rectangle of the “narrow down” designation field 21 are input by the mouse 2. If not narrowed down, the document is registered on the designated date. Read the document data in sequence and display the image. If you want to narrow down, display the titles of each document corresponding to multiple icons in a list as described above, and specify the title item to specify the document to be called with the specified title (s). The document data is narrowed down and the document data is read out and displayed as an image.

According to this embodiment, the documents to be searched can be narrowed down by designating with the mouse without using the keyboard. Also, since it is easy to specify the registered document by date, for example, all the materials used for the meeting on September 3 should be registered together on September 3, and on that day, the calendar display on September 3 By designating the date column, each of those documents is sequentially displayed on the display device 3 as an image,
The required number of copies can be printed out by the printer 4.

Next, another embodiment of the present invention will be described. The hardware structure of the information retrieving apparatus is the same as that of the above-mentioned embodiment shown in FIG. 2, and the calendar display setting section 8 and the retrieval conditions are set. Since the functions of the setting unit 10 and the search unit 11 are only slightly different, only the display screens of FIG. 7 and subsequent drawings will be described.

In this embodiment, when registering the document data in the file memory, the user name (creator, user, etc.) or purpose of each document can be set from the keyboard 1, and the search data file 7 is searched with the date. Register as data for use. Then, when each document registered in the document data file is displayed in the corresponding date field in the calendar as described above, it is displayed with a different icon depending on the set user name or use.

FIG. 7 shows an example of the display. In this example, a square icon in which "company", "figure", "deal", "report" (representing a plan, drawing, meeting material, and report) indicating the purpose of the document is highlighted, and the user of the document A square icon with a heart mark, a space mark, and the like indicating the name highlighted is used. Therefore, looking at the calendar display of FIG. 7, for example, only one document is on the September 11th, and one document is one document on the September 12th.
It can be seen at a glance that there will be one meeting document, one drawing, and one proposal on the 13th of each month.

In this case, the document to be called can be designated by the date as well as by the icon in the date column as in the previous embodiment, and the documents can be easily narrowed down. For example, in the calendar display shown in FIG. 7, when it is desired to specify the document of October 10 by only the date, the portion without the icon in the date column of October 10 which is enlarged and shown in FIG. If you point it with the mouse cursor and click it, the date number "1"
"0" changes to highlighted display and the date is specified.

If it is desired to specify the document having the user name indicated by the icon of the space mark in a plurality of documents on October 10, then the mouse can be used to point to the space mark icon of FIG. 8A and click. For example, as shown in FIG. 7C, the icon of the space mark is changed to non-inverted display, and the user name (may be used) is designated.

Further, according to this embodiment, the document displayed in the calendar display is used, for example, by using the keyboard 1 or the mouse 2 to specify the use or the user name or the type of the icon (by inputting a number in the list display). You can also narrow it down. For example, in the calendar display of FIG. 7, if "drawing" is specified as the "figure" icon or use, only the "figure" icon indicating the document of the drawing is displayed in the calendar as shown in FIG. Become.

Further, if "meeting materials" and "planning documents" are designated as icons or usages of "conference" and "company", FIG.
As shown in, only the "conference" and "company" icons indicating the conference material and the plan document are displayed in the calendar. In this embodiment, also, by specifying the month, week, or day of the week in the displayed calendar, the number of the date of the specified month, week, or day can be clearly distinguished from the number of other dates. Can be highlighted.

When the week is designated, for example, when the fourth week of September is designated in the calendar display of FIG. 7, the leftmost rectangular portion of the designated week is shaded as shown in FIG. Together with the number in each column (16
Up to 22) are respectively displayed in reverse video. Therefore, when it is desired to search for a document within this week, it becomes easy to specify it.
When specifying the day of the week, for example, when Monday of September is specified in the calendar display of FIG. 7, the display of “Month Mon” of Monday of September is highlighted as shown in FIG. 12, and the date of each Monday is displayed. Column numbers (3,10,17,2
Each of 4) is highlighted. Therefore, when searching for a document on Monday of September, it becomes easy to specify it.

When the month is designated, for example, when October is designated in the calendar display of FIG. 7, the display of "October" is changed from the reverse display to the non-reverse display, and the numbers in each date column in October ( 1 to 31) are all changed to reverse display. Therefore, it becomes easy to specify when searching for documents in October.

According to this embodiment, "document registered at weekend", "document created at beginning of week", "document registered at end of month", "document used at beginning of month", "document registered at Tuesday". ",""Document created in the second week of September", "Document used in October", etc. are convenient for searching from ambiguous memories based on the calendar, and in particular, it is possible to search by specifying the day of the week. It is valid.

It is also convenient when it is desired to collectively refer to documents that are regularly used or created (for example, minutes of meetings every Wednesday). Furthermore, by displaying the calendar with the icons narrowed down, when the number of registered documents on the same day exceeds the limit number of icons (6 in this example), it is possible to narrow down the documents by use or user name, thus improving search efficiency. Goes up. Alternatively, when the user wants to find a document whose date is ambiguous but has a clear purpose (a document previously registered as a “drawing”), the search can be efficiently performed.

[0037]

As described above, according to the present invention, a large number of documents registered in the information retrieval apparatus can be displayed in each date column in the calendar with one icon for each document. The number of registered documents on all the dates on the calendar can be checked individually and simultaneously at a glance, and the time-series state of registered documents can be visually checked.

Since each registered document can be displayed in the corresponding date field in the calendar with a different icon depending on its user name or purpose, the user name or purpose of each document can be confirmed at a glance. . Then, when searching for the required document data, it is sufficient to specify the date in the displayed calendar, which greatly improves the operability of the search.

Further, when a plurality of icons are displayed in the designated date field, it is possible to easily narrow down the documents to be called. Also, the month in the displayed calendar,
If you specify a week or a day of the week, and the corresponding date is highlighted differently from other dates, the
This makes it easier to search for document data related to a week or a day of the week.
Alternatively, if any one of the user name, purpose, and icon type is specified, only the icon corresponding to the specification is displayed in the calendar, so that the search for the document data of the specific user name or purpose is extremely possible. It will be easier.

[Brief description of drawings]

FIG. 1 is a screen view showing a calendar display example according to an embodiment of the present invention.

FIG. 2 is a block diagram showing a configuration of an information search device according to an embodiment of the present invention.

FIG. 3 is a screen view when a call is executed by designating September 3 from the calendar display state of FIG. 1 according to the embodiment of FIG.

FIG. 4 is an explanatory diagram showing, on an enlarged scale, a change in display of a date field when September 3 is designated in the calendar display of FIG.

FIG. 5 is a screen view showing an example of a document that is called and displayed as an image after the display state of FIG.

FIG. 6 is a flowchart of an image calling process executed by the search unit 11 of FIG.

FIG. 7 is a screen view showing a calendar display example according to another embodiment of the present invention.

FIG. 8 is an explanatory diagram showing an enlarged display change when the date is designated and the icon is designated on October 10.

FIG. 9 is a screen diagram showing a change in calendar display when only a “figure” icon is designated from the calendar display state of FIG. 7.

FIG. 10 is a screen diagram showing a change in calendar display when the “Meeting” and “Company” icons are also designated.

FIG. 11 is a screen diagram showing a change in calendar display when the fourth week of September is designated as a week.

FIG. 12 is a screen diagram showing a change in calendar display when Monday of September is designated.

FIG. 13 is a screen view showing a change in calendar display when October is designated as a month.

[Explanation of symbols]

1 Keyboard 2 Mouse (Pointing Device) 3 Display Device (CRT) 4 Printer 5 Input Control Device 6 Document Data File 7 Search Data File 8 Calendar Display Setting Section 9 Output Control Section 10 Search Condition Creating Section 11 Search Section 12 Output Buffer 13 Setting-only page discriminator 21 Narrowing designation column 22 Call execution designation column 23 Scroll designation column 24 Calendar 25 Icon

Claims (6)

[Claims] 1. An information retrieval apparatus comprising: a file memory for registering various kinds of document data together with corresponding date data; and means for retrieving required document data from the file memory based on the date data. Calendar display means for displaying in tabular form, and date data corresponding to each document data in the calendar displayed by the calendar display means, with each document data registered in the file memory as one icon for each document And a document icon display means for displaying in each of the date columns. 2. The information search device according to claim 1,
A means for setting the user name or purpose of each document when registering the document data in the file memory is provided, and the document icon display means displays each document registered in the file memory in the corresponding date column in the calendar. The information retrieving device is characterized in that each of the icons is displayed with a different icon depending on the set user name or the intended use. 3. The information search device according to claim 1 or 2, when a date in the displayed calendar is designated,
An information retrieving apparatus comprising document calling means for reading data of a document displayed as an icon in the date column from the file memory and displaying the content as an image. 4. The information search device according to claim 3,
When multiple icons are displayed in the specified date field in the displayed calendar, the title of each document corresponding to the multiple icons is displayed in a list, and the documents to be called are narrowed down by specifying the title. An information search device, characterized in that a narrowing means for enabling the above is provided. 5. The information search device according to claim 1, wherein the date of the designated month, week, or day of the week in the calendar to be displayed is highlighted differently from other dates. An information retrieving apparatus, characterized by comprising means. 6. The information search device according to claim 2,
If a means for designating any one of the user name, purpose, or icon type is provided, and the designation is made by this means,
An information retrieval apparatus characterized in that the document icon display means displays only an icon corresponding to the designation in a calendar.