TW200424949A - Automatic filing management method using barcode to scan name card data and apparatus thereof - Google Patents

Abstract

The invention relates to an automatic filing management method using barcode to scan name card data and apparatus thereof, which primarily generate a barcode on the name card when producing it. The barcode corresponds to the text and graphics information of name card for personal or enterprise . Going through host system for reading the said information and automatically storing in host system and a management method creating functions for scheduling, inquiring, navigation, database management, etc. with respect to the stored information can immediately grasp precise human capital data and solve the shortcoming in terms of the low scanning speed using conventional optical character recognition (OCR) and the bad recognition accuracy so as to enhance the name card data management efficiency.

Description

200424949

[Technical field to which the invention belongs] The method of automatically storing and reorganizing the data of the business card data, and the method of management and management are related to a method of scanning business cards by using a barcode: the installation P, especially a device that uses the barcode to: Library to facilitate the inquiry of prior technology] Press 'Business card' is an important basis for business people to contact the company name, title, name, public truth and company logo design (LOG〇). However, the traditional collection boxes are arranged in order by company classification or separated by paper to search and mark, and the number of collection boxes has also increased. Not only to find a business card, but to browse through the collection boxes one by one. Manpower and time, if the business card is detected and business opportunities are lost. The first impression people know is that their business address, website, contact number, and phone number are exchanged. The business cards that are exchanged with each other are used as future business card storage methods. They use business cards in the collection box and use business cards labeled with stickers but collected The number increases, and it takes up a limited amount of space for storage. Often due to some searches, you can find the business cards you need from the collection where you searched. Often, you will find that you have n’t made them.

In view of the shortcomings of the aforementioned document collection and the recent popularity of pDA (Personal Number ^ Assistant), business card scanners have appeared to digitize the file information of business cards. Business card scanners use optical character recognition (〇CR) to scan the entire business card area. , Generate an image file, and then character recognition the image file and store it in a PDA and other devices' to build a business card database, and then manage the database for query, Xiao Xiu, navigation, etc. Query single or multiple 1

Page 4 200424949 V. Description of the invention (2) _, when you only need to issue a keyword command, you can quickly feed. Compared with the traditional file management method, it has the advantages of reducing the number of files and requiring any storage space. ， Extended 扪 = —Query time, no 1. Speed switch ·· This is because the image of the entire area of the business card is used by the business card scanner. The scanning system will scan, and the resolution is determined by The analysis of the setting is pre-processed, word-separated, and then step-by-step; the identification of the = first converts the image file to a text file, and the process is complicated. Eye-to-eye comparison, and 2 · Recognition rate is easily affected. Environment and operation methods Plastic: poor scanning results caused by old mouth, or old or too low lamp in β 〇 field state will affect the recognition rate. 3. The selected resolution is too high. 3. Business cards are usually printed with the company's # name μ 丹 彡 二 2] trademark pattern (L0G0), the identification process is based on the material. %%: Elephant ,,,, method to exclude the trademark pattern If the result is more or less, it will affect the establishment and management of subsequent business cards. [Content] [Objective of the invention] The main purpose of the present invention% 3 ^ Method for automatic filing and arrangement of materials A type of scanning and inserting business card information by using a bar code—the bar code is attached to a business card, and ^ = set: is mainly used to generate text and pattern information when the business card is printed, through :: is the host of the individual or company corresponding to the business card, and a management party j Continue to take the above information and automatically store it in navigation, database management and other functions. ^ The stored information is used to create schedules, queries, and resolve past use of optical treasures. This immediately grasps accurate personal data, and OCR. The scanning speed is slow and the identification is accurate. 200424949 V. Description of the invention (3) 4 Disadvantages of poor ratios' Improve the efficiency of business card data management. Another object of the present invention is to directly display the non-connected business card data by using a bar code. On the screen of the device, Ueda will read and further process the data editing, preservation, classification, etc. It is not necessary to use the OCR method to scan the full image, decompose, word-by-word comparison in the word library, and second-level inspection to quickly create data files. , And the accuracy rate is 100%. Another goal of this book is that the device is controlled by a pull-down 4 menu;-a screen with a window-like control interface is provided on the imitation screen, so that the pull-down menu indicates control and easy data input , Ί :: slot case management, search and other work 'has a very high usability and affinity. The following will explain the structure design and operation principle of the present invention, and attach a drawing. *' Will make more features of the present invention [Embodiment]-The "L" figure shown in Figure L is a block diagram of the business card data reading device according to the present invention. The business card data reading device 100 includes: 祖祖 纮 = 理 | 凡 101 It is to transfer the bar code 201, oe, and oe obtained from the input unit 102 to the data memory 106, and to process the data memory λ, 隹, and ^ index, sort, and data conversion to establish business card data_ J Code, column The main control unit for printing business cards such as 200. ~ The input unit 102 is to read the barcode 2 on the business card 2000, 200424949 V. Description of the invention (4) and send it to the processing unit 101 for further Interpretation. A keyboard 103 is for the user to input the required data. A real time clock 104 (real time clock) is used to generate the work clock signal required for each piece of operation. A memory for storing operating software 1 〇 05. A data memory 1 06 for storing business card data, which can be flash memory (FLASH), random access memory (RAM), dynamic random access ~ (DRAM), etc. Take seven hidden times, A communication interface 107 is used to transfer data from the data memory 106 to a computer, a personal digital assistant (pDA), or two compatible data reading devices 100. It can be a wireless infrared transmission interface (IRDA) or a universal serial port (USB), RS232, etc. for wired transmission. "A printer interface 1 08 into the printer row is for external printer connection: into: ί: ί type, and the barcode 201 generated by the processing unit 101 corresponding to the printing is printed out" to generate a barcode business card 200 (as shown in Figure 2 As shown). At present, the bar code types commonly used are divided into ΕΝΝ-128 codes and ::, ΕΝΝ-128 codes have low density and can check the codes for errors: Test: Two but two, with 128-bit (ΒΙΤ) smaller capacity. The two-dimensional bar code is dense and dense, and has the ability to check and correct errors. It can store patterns and text data. The third type of this two types: the line determines the encoding and printing. The user needs a self-display unit 1109, which is for users to browse and query the built-in memory database. In the present invention, the film information, and the preferred embodiment of the present invention are 200424949 V. Description of the invention (5) The touch screen (TOUCH SCREEN) is used to provide the user with a click operation. Can be used alone or in combination with the keyboard. A microphone 1 10 is used for users to create files by voice. After voice input, they are converted into text data through processing unit 1101 and can be arranged by users. Or they can query memory data based on the keywords of voice signals. The memory data can be displayed through the display unit 丨 09, or it can be converted into -5 吾 音 "[吕 5 虎 sent from the speaker 111. In addition, if the capacity of the aforementioned data memory 106 is increased, in addition to storing the data of the business card 200, the business card asset 100 can also be used as a recording device through the microphone j 10. A power supply unit 112 is used to supply the working voltage required by the aforementioned components. It can be powered by a battery or a power adapter (ADAPTOR). When the user collects the business card 200 printed with the bar code 201, reads the bar code 201 data through the aforementioned input unit 102, and processes and decodes the "text or pattern letter 4", and can build a library of business cards 200, compared to It is used for OCR scanning, identification and other operations, which greatly shortens the time for fetching and archiving, and also greatly increases the accuracy of archival data. As shown in Figure 3, the business card bar code management system 30 of the present invention includes the following functions: re-circulation, the schedule function 301: users can arrange the business card data in the database 3 to schedule meetings, • Wait for the time schedule to be scheduled, Jin = 2 to remind the user between scheduled intervals. And in advance query function 302: Users can make individual or batch inquiries on the information in the database 306. Inquiry: business card J ,, & from the display list $ 8 pages 200424949 V. Description of the invention (6) " ----- Element 109 is displayed or speaker 111 is played. Navigation function 3 0 3: Provide users with page display or outline display mode. The database of 306 memory card created by the tide view is stored in the business card data. ^ Auxiliary function 3 〇4 · Provides users with additional information services, such as: perpetual calendar "δ 彳 体 thinking Gu Gu information, battery remaining capacity, games, etc., negative library management function 3 〇5: Provide users Perform related management operations on the data in the database 3 06; for example, query, edit, sort, etc. (as detailed later).

As shown in FIG. 4, it is a schematic diagram of the day-time architecture of the system of the present invention; the display unit 名 〇9 will display a system picture 400 when the device is used after being turned on. The system picture 400 It can be a factory preset day or a pattern downloaded by the user. After a preset time is displayed, a function selection table 401 will not be displayed. In this embodiment, the function selection table 401 has Relevant functions are explained. Other functions are added by the manufacturer according to the needs of consumers, and will not be repeated here. Under the function selection table 401, the present invention is summarized as follows: Version query 402: Provide a user version description to determine whether an update is needed.

Editing function 4 0 3: Contains new function 4 0 3 1, delete function 4 0 3 2 and modification function 4033, for users to add new business card 200 information, delete old unnecessary information, and modify business card 200 Part of the information has been modified. Pan 1 view function 4 0 4 · Provide page 306 outline business card data created by user Liu Lan in page display or outline display mode. Under the function, it has a print function 4041, which can pass the required business card 200 information through printing Machine & noodles 丨

200424949 V. Description of Invention (7) Print out η. Check the results of the 5th 405 · • Contains 4051 by name query, 4052 by category query, 4055 by keyword, country; query 4. = Company inquiry 4054, Occupation f: Inquiry data section, and can quickly contain the words " on the business card 200 for review. < After reading the specific data or related query data to determine whether the bar code 201 is 201 bar code 201 data (step a), if the system does not meet the requirements of the system, the system's profit code will accept the bar code specifications approved by the system (step b). ), If the user uses the touch code 201 to enter the decoding, and the information on the message sheet 200 is displayed (the ^^-style display unit 1 009 or the keyboard 1 03 rounds into the name 3 〇6 files) ( + ^ C), and provide the user to create a new resource # ^ ^ t,: Γ " ^ l20l ^ ^ ^ ^ ^ The library 306 exists, and the database 306 already exists (step e), if Helmet, if it already exists // Hi user creates a new case for the data (step ^ newly read the library 306, then output a message to ask the user whether the user Jiang decides, Γ system 0; / material Copy and store in the database 306 (step f), g), and upload by the system / object initialization (step user enter-:: 2, the content information of the drop-down menu, provide the data to select m J: : Use Jigong J, or use the database 306 memory-step by step; when the power off function is used, the system will loop (step. Yes, next no = 200424949 V. Description of the invention (8) The present invention provides a function similar to that of a user who clicks on a window. For example, the sixth menu provides the use of reading from the database 306 to pull down 彳, s „in the next two types of menus. Drop-down selection ^^ Select ^; = ^ System basis makes the content of the pull-down menu (step "force removal, modification step k) more if (:: ;; = can: add, delete will change the result of the change again Through the pull-down type: it's more like the way that the system will return to step j. It will be difficult to reproduce. So the information and functions required by the end user cannot be displayed in layers. Clearly and surely provide the data for users' needs. F The flow chart of the aforementioned query function is one of the query items in the query function 405 described below. H is used by few users to carry out the initialization of objects. Whether the system already exists The same information as the query item; = data stored in the data base 306, and the contents of these items are listed below (step Π), if the same information is available, pull down the menu (step 〇), and then Run the 6th (Bull: ΓΛ, / Λ query result appears in the pull-down menu to the user (step ^) 'Yuancheng's query operation; if there is not the same, a message will be generated to inform the user, and you can ask if you want to create the answer to the previous steps. The person created the shellfish in the database_ (as described in the book) The invention provides the use of a bar code to scan business card data from the right to arrange the Γ and the device. 'Using non-contact bar code encoding, solution name = above § already contained text and pattern data' to solve the slow 0CR scanning speed, poor recognition accuracy Disadvantages' and can automatically create a database, use the window pull-down type ^ early interactive control with the user's eyes, and quickly get the correct information you need Page 11 200424949

V. Description of the invention (9) :: And the present invention is an unprecedented design, and indeed meets the requirements for the application of an invention patent. 'I would like to ask the Bureau to examine it in detail and grant the patent to the benefit of the people's livelihood and national interest R. Real sense Deben. ^ The methods, techniques, diagrams, programs, or control methods described above are only one of the preferred embodiments of the present invention; for example, any equivalent change or modification or extraction of some functions made by the patent application according to the present invention "The same production" is still within the scope covered by the patent rights of the present invention; when the scope of implementation of the present invention cannot be limited accordingly.

Page 12 200424949

Brief description of the drawings on page 13. Figure 1 is a block diagram of the business card information reading device of the present invention. Figure 2 is a schematic diagram of the business card printed in the present invention. Figure 3 is a management system architecture of the present invention. Figure 4 is a schematic diagram of the system screen architecture of the present invention. Figure 5 is a flowchart of the system operation of the present invention. Figure 6 is a flowchart of a pull-down menu control according to the present invention. Figure 7 is a business card of the present invention. Query flowchart. Drawing number description: 100 business card data reading device 1 01 processing unit 1 0 2 input unit 103 keyboard 104 real-time clock signal 1 〇5 memory 1 〇6 data memory 1 0 7 communication interface 1 〇8 printer interface I 〇 9 display unit II 0 microphone 111 speaker 112 power supply unit 20 0 business card 201 stone horses

200424949 Simple illustration of the diagram 3 0 0 Business card barcode management system 3 0 1 Scheduling function 302 Query function 303 Navigation function 304 Auxiliary function 30 5 Database management function 3 0 6 Database

4 0 0 system screen 401 function selection table. 4 0 2 version query

4 0 3 Edit function 403 1 New function 4 0 3 2 Delete function 4033 Modify function 404 Browse function 4041 Print function 405 Query function 40 5 1 Name query 40 52 Category query 4053 Keyword query 4054 Company query 4055 Occupation-specific query 4056 Country inquiry

Page 14

Claims (1)

200424949 VI. Scope of patent application ------- There is an automatic input unit for scanning business card data by using bar code. It reads the bar code set on the business card. A processing unit decodes the aforementioned bar code. Γ Storage method: 'And the main control unit for sorting, storing, and transmitting 2 data, printing, etc .; Wu further used as the display and the second storage unit, which respectively stores the operating software for establishing the aforementioned processing unit; the beacon library and the control signal for the second round The output unit is to process the foregoing. Display or print the processing results The device for automatic filing and organizing as described in item [Scope of patent application], in which the barcode is used to scan the self-code of business card data. ^ Bar code is a universal bar code or two-dimensional bar. ≪ Apparatuses include, ,, and households. 3. The device for filing and organizing as described in item [Scope of patent application], i. 4 ^ For users to enter information:; :: = Yuan also includes:-key •: Utilization described in item 1 of the scope of patent application :. A device for automatic filing and organizing, which: "scans business card data from a barcode using (ROM) to store control processing orders; the storage unit is a read-only memory; 5. The operating software operates as described in item 丨 of the scope of patent application. A device for dynamic filing and organizing, which scans business card data from a flash using a strip, and the random access memory unit may be a flash memory (DRAM), etc., for storing the aforementioned ^, dynamic random access memory 6. The first patent application scope. The escaped item scans business card information from $ 15 page 200424949 6. The device for patent filing and dynamic filing and organizing, which includes a communication interface for users to transfer the data stored in the data memory to the outside Handle information, or exchange data between two compatible business card data reading devices. 7 · The device for automatic archiving and organization of business card data by using a Shima horse as described in item 6 of the patent scope of Shenyin, where the external processing device is a computer, a digital assistant (PDA), etc. 8 · As described in item 6 of the scope of the patent application, the device for filing and organizing business cards by scanning bar codes is used. The communication interface is a wireless transmission line transmission interface (IRDA) or a wired transmission universal sequence (USB), RS232. Wait. "Mechanical 9. = applied article described in item j of the scope of patent application" device, wherein the output unit package: the description of the business card Beco is self-explanatory is a memory database for users to browse and build; Pingbei, the printer interface of the inquiry station is a bar code business card generated by external printers for encoding and typesetting, and the processing unit 10 stores the profit data as described in item 9 of the scope of patent application. Sorting device, in which the display data is operated in an optional way. Early morning is a touch-screen display point 11 · If the device is filed in the ninth scope of the patent application, a microphone is arranged for the user to order; the use of bar code scanning as described in item Among them, the device further includes: establishing a data file or business card data by voice, and giving orders to you. 200424949 VI. Patent application scope Yang Yang 'is a voice α that converts database data as described in item No. of the patent application scope! Heart I ::. The archives for dynamic filing and organizing, where the device is more packaged ^ ^ material required from the unit working voltage installed 2 :: should not mention each device. /, J for battery or power transfer 13. including- There is a method for automatically archiving and organizing the business card data by using a barn horse to scan the business card data, including a. Judging the bar code specifications and determining that the processing unit cannot be described. It will switch to the input unit and use the material; The data library exists, if there is no data library, then a new inventory is created and the input data is created; if the data has been entered in the database; the database copies the c · object initialization step to generate a pull-down data content display: select k for function Click or “Vi” to see if you have entered the next data, and then repeat step a or end the operation. • 〇 The method of automatic filing and organizing by using the bar described in item 丨 3 of the patent application scope, where the function is clicked on the package: there are business card materials, etc. For the organization of specific information in the database, conferences, contacts, private appointments, and can remind at a predetermined time; 3 inquiries 3 to the data in the database individually or in batches The navigation function can be displayed through the aforementioned display unit display or speaker playback: Provide page view or outline display mode to browse the established information 200424949 Six applicants for patent applications. Materials in the memory card of the database; Functions · Provide additional information services such as perpetual calendar, memory capacity: li, games, etc .; Battery remaining responsibility database management function: Provide query of the database memory data, Edit, sort and other related management operators.仃 Example: Check 15. The method for automatic filing and organizing by barcode as described in item 14 of the scope of patent application, in which the querying function piece data object initialization operation steps; · judging whether the database memory data already exists with the query item · exists If the same data is available, then fill that data into the data of the following frame 5; Hehe wants to establish the method of automatic filing and organizing by bar code scanning as described in item 13 of the scope of patent application, where the pull-down sheet is selected from a pull-down menu in the database: click After that, will it be changed; if it is changed, the result of the change will be re-transparent: the next appears, and the most early recapitalization is shown in a layered manner. F news and functions