WO2004092902A2 - Systeme, procede et appareil de decouverte electronique et produit informatique stocke electroniquement - Google Patents

Systeme, procede et appareil de decouverte electronique et produit informatique stocke electroniquement Download PDF

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Publication number
WO2004092902A2
WO2004092902A2 PCT/US2004/011238 US2004011238W WO2004092902A2 WO 2004092902 A2 WO2004092902 A2 WO 2004092902A2 US 2004011238 W US2004011238 W US 2004011238W WO 2004092902 A2 WO2004092902 A2 WO 2004092902A2
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WIPO (PCT)
Prior art keywords
files
data
file
meta
image
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Ceased
Application number
PCT/US2004/011238
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WO2004092902A3 (fr
Inventor
John Martin
Jennifer St. James Cody
Christopher Hammond Shepley
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Cricket Technologies LLC
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Cricket Technologies LLC
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Publication of WO2004092902A2 publication Critical patent/WO2004092902A2/fr
Publication of WO2004092902A3 publication Critical patent/WO2004092902A3/fr
Anticipated expiration legal-status Critical
Ceased legal-status Critical Current

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    • G—PHYSICS
    • G06—COMPUTING OR CALCULATING; COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/10—Office automation; Time management
    • G—PHYSICS
    • G06—COMPUTING OR CALCULATING; COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
    • G06F16/90—Details of database functions independent of the retrieved data types
    • G06F16/93—Document management systems

Definitions

  • This invention relates to systems, apparatuses, methods, and computer program products relating to profiling and processing of electronically stored document data. More particularly, the invention relates to data that may need to be produced by a party during a discovery phase of litigation, where the processing includes converting printable files to images, supported by meta-data, and one or more searchable text files.
  • FIG. 1 is a flow chart that illustrates the electronic document legal discovery process common today.
  • This conventional process begins in step SI with accessing one or more data archives, followed by searching and filtering these archives in step S2 in order to identify documents that may be of interest, and printing these selected files in step S3.
  • files of interest are not first converted to images before printing.
  • the searching and filtering is restricted to parameters such as file-owner, date, destination, or other high-level file meta-data.
  • These files are typically not searched or filtered by size, content for duplication, versions, encryption encoding, corruption, or viruses.
  • files printed or converted to images via this process are manually reviewed (at great expense) for relevancy, redundancy, and readability.
  • the present invention addresses and resolves the above identified, as well as other limitations, with conventional electronic file review and legal discovery systems and methods.
  • the present invention provides a site-hostable, easy-to- implement infrastructure and technology for electronic document discovery.
  • the present invention includes a software-based data profiler tool and/or hardware that enables users to effectively support electronic document discovery. [0013] hi the present invention, the software-based data profiler tool accesses data stored in a computer readable medium and then:
  • (6) (optionally) identifies, decodes/decrypts, and/or deletes and/or exports encoded/encrypted files/documents from the electronic folder;
  • (9) exports each image and associated meta-data to an image viewer, and/or a printer, and/or a computer configured to search the image's meta-data, and or normalizes the files to a degree by making them all fit a predetermined (e.g., 8.5" x 11" letter sized) format, irrespective of the original document's size (e.g., a spreadsheet); (10) creates one or more master text files, to include associated meta-data, containing the contents of one or more files from the electronic folder;
  • a predetermined e.g., 8.5" x 11" letter sized
  • (12) exports the one or more text files containing the contents of some or all of the selected files, along with associated meta-data, to an image viewer, and/or a printer, and/or a computer configured to search the contents of the text file(s) and/or the meta-data of the text file(s).
  • Figure 1 is a flow diagram of a conventional method of selecting files to print as part of a litigation discovery process
  • Figure 2 is a high-level flow diagram of a method of electronic document data profiling of the present invention.
  • Figure 3 is a detailed flow diagram of a method of electronic document data profiling of the present invention.
  • FIG. 4 is a block diagram of the present invention.
  • FIG. 5 is block diagram of another embodiment of the present invention.
  • Figure 6 is a flow chart of another embodiment of the present invention.
  • Figure 7 is a block diagram of a computer used with the present invention.
  • DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS [0022] The following comments relate to the drawings, wherein like reference numerals designate identical or corresponding parts throughout the several views.
  • Figure 2 illustrates an overview of a method employed by the present invention. Data is accessed in step S21. The date may be located in one or more databases or on more or more computers or other data archives. Files from these archives are manually or automatically transferred to a working electronic folder S23 for file processing S25. In one embodiment, transfer of files to the working electronic folder is via a tailorable, drag-and-drop user interface that may include using a computer mouse and/or other pointing device.
  • the working electronic folder is tagged with meta-data including date created, last date opened, last date modified, creator name, matter name, and other identification and quality control data.
  • the working electronic folder may include a time-stamped audit file for recording a complete file history from file creation to file destruction.
  • File processing S25 includes checking for duplications, (optionally) viruses, (optionally) encoding and/or encryption.
  • page estimation and time stamping/digital authentication is also performed.
  • Files that are duplicates are identified by a hash or other unique identifier (e.g., an email message ID). Files that cannot be processed are marked as exception files.
  • Exception files may be those with a virus, or files that are encrypted, files that are corrupted, or files that are of an unknown or deselected file type. Files that require special processing and/or conversion may be exported for special processing in step S200. Files marked as exception files are logged and may also be exported.
  • FIG. 3 illustrates details about the file processing of step S25. The inclusion of many of the following substeps varies with embodiment as does the ordering of the following substeps
  • Files are then sent to a duplication identification process in step S303.
  • file duplication is determined by the MD5 hash algorithm developed by Professor Ronald L. Rivest of MIT.
  • De-duplicated files are checked for file corruptions in step S305.
  • Corrupted files are either deleted or are exported for further processing S200.
  • duplication-checked files are also subjected to a virus checking process in step S305.
  • virus checking is performed with a Perl File Scan Module supported by Amavis and Mime-defang.
  • duplication checked files may be sent to an encoding and encryption identification process in step S307. Encoded/encrypted files are either deleted or are exported for further processing S200.
  • files are then sent for time stamping/digital authentication and (optionally) a page estimation in step S309.
  • page estimation is based on actual page count
  • page estimation is determined by a bytes-to-pages ratio which varies per file type
  • hi another embodiment actual pages are read from file headers.
  • summary statistics can be stored, visualized, and/or printed.
  • step S27 After file processing S25, selected files are converted in step S27.
  • the file conversion of step S27 includes o extracting predetermined meta-data from each selected documents into a document-specific file of meta-data (e.g.. an ASCII file of extracted metadata);
  • the meta-data extracted from the selected documents may relate to file content (e.g., litigation name, party name, etc.); content header information (e.g., privileged, confidential, etc.), file meta-data (e.g., author, recipient, date, etc.), file type (text document, presentation document, spreadsheet, etc.), or other criteria identified by the user (e.g., page count, individual keyword count, multiple keyword count, etc.).
  • Time may correspond to UTC time and/or another predete ⁇ nined time zone.
  • the metadata file may be an ASCII file.
  • profiling may also include extracting the text from the file(s) into an accompanying text file for later searching and filtering.
  • Files that are images of text e.g., image-only .pdf files
  • profiling may include either or both of the steps of compiling the metadata and extracting the text.
  • the text of the entire file may be extracted.
  • portions of the text may be selected with a mouse-like device for extraction, hi addition, key words may be searched for in the document. Then, text around that keyword may be selected for extraction.
  • the file processing includes using a prioritized plug-in module with the prioritization scheme keyed to the file type.
  • the plug-ins may be selected to be 'ON' or 'OFF.'
  • the plug-ins can also have differing priorities so that files not recognized by extension can be filtered first to the plug-ins most likely to recognize the file.
  • File type is determined by both identifying the file type extension and evaluating the binary file header. The file type identification step may first consider the extension. When the extension is unknown, the binary header is evaluated. Alternatively, the binary header may be first considered.
  • the header or the extension may be considered a default first choice, either arbitrarily or based on a predetermined logic keyed to suggested file type.
  • the highest priority plug-in is used to read or otherwise view the text. For example, if file type A is suggested, the prioritized list of preferred plug-ins may be "1", "5", and "3". Some plug-ins may be able to open multiple file types. Also, multiple plug-ins may be able to open a single file-type.
  • a plug-in may be a created by incorporating libraries of commercially available software products or a plug-in may be developing unique libraries of programming code that incorporates the functionality of a third party library or application to load, image and extract metadata from a document.
  • Examples of plug- ins include the AdobeAcrobat, AutoVue, Fallback, GnuZip, HTML, Lotus Notes, Microsoft Access, Microsoft Excel, Outlook, MSG, Microsoft PowerPoint, Microsoft Word, Tiff, Tar, and Zip plug-ins...
  • Files that cannot be processed by the AutoVue plug-in may then be processed by using Microsoft Windows File Type Associations and the Fallback plug- in which may require installation of additional software applications.
  • the Fallback plug-in is disabled by default. It is used to attempt to profile unknown documents. It does so by accessing the windows registry to determine if a "print" verb is associated with the extension in windows. If a "print" verb is found to be associated with the extension we start a new windows process with that verb as startup info and feed the output to our imaging print driver. The goal is to get images and text (but not metadata as that requires lower level file access) from files that we have not developed a specialized plug-in for but for which third party applications do reside on the user's machine for manipulating.
  • Some identifiable file types may be designated as 'not-to-be processed' files.
  • An executable files is an example of a 'not-to-be processed' file. However, some executable files may be processed since they may be assumed to contain text data (e.g., self-extracting .zip files), hi general, 'not-to-be-processed' files consist of non-printable files.
  • Processed files may be searched for keywords or key metadata. Those files containing the searched item or parameter are automatically selected for export. The operator may view and deselect any file prior to export, frhej operator may also add files that do not contain the searched item or parameter.
  • Files are then imaged by an imaging module, such as a TIFFing driver.
  • an imaging module such as a TIFFing driver.
  • the format of the image file is user-
  • the imaging module will be capable of rapid imaging. Additionally, the imaging module will be tailorable.
  • An example of a fast TIFFing driver is the Microsoft Office Document Imaging 2003 (MODI) driver.
  • the images and/or master/subordinate text file(s) are exported (and optionally are printed) in step S29 to an image viewer, and/or a printer, and/or a computer configured to search the corresponding meta-data and/or the master file's textual content.
  • the exported data will include the images (e.g., TLFF) and may include the above-described meta-data file and/or extracted text file.
  • the format of the exported file may be a proprietary litigation support software file type such as the IPRO Tech, Inc. (www.iprocorp.com) lfp. file type.
  • Other specialty file types may include file types associated with litigation support software from Opticon, Concordance, Summation, and Ringtail.
  • a commercial data management file type may be used (e.g., Microsoft Access).
  • the files Prior to export, the files may be searched and filtered against stored or user-entered search and filtering criteria (or criteria selected by a user). Search criteria may be based on file content (e.g., litigation name, party name, etc.); content header information (e.g., privileged, confidential, etc.), file meta-data (e.g., author, recipient, date, etc.), file type (text document, presentation document, spreadsheet, etc.) or other criteria identified by the user. Standard filtering criteria may be saved for future editing and/or queries. Additionally, once received, the exported files may again be searched and filtered. [0044] In an alternative embodiment, files in the original databases may be pre-filtered following the database access step S21 and preceding the initial file selection step S23.
  • the pre-filtering criteria may be predetermined or user-entered.
  • the pre-filtering criteria may be based on file content (e.g., litigation name, party name, etc.); content header information (e.g., privileged, confidential, etc.), file metadata (e.g., author, recipient, date, etc.), file type (text document, presentation document, spreadsheet, etc.) or other criteria identified by the user.
  • Standard pre- filtering criteria maybe saved for future editing and/or [queries!.
  • the processes of Figure 2 can be integrated with the email and instant messaging archive processing process described in co- pending Application Serial No. 60/437,440 filed on January 27, 2003. In this embodiment, both the email/instant message files and their printable attachments are processed as described previously.
  • Extension types is an example of one of the predetermined search and filter criteria discussed above.
  • the software is configured in accordance with a 'plug-in' architecture that allows for account-based reconfiguration of features; self-installing, externally delivered upgrades (e.g., via the Internet); and user-ID driven license/account management.
  • FIG. 4 illustrates the overarching system architecture of the present invention.
  • the legal discovery tool 41 accesses one or more electronic file archives 42 via an interconnection media 43.
  • the interconnection media 43 is preferably a local area network but may also be via wireless or direct storage media access.
  • the electronic archives 42 maybe of any commercial or proprietary structure (e.g., SQL, HTML, flat files, object-oriented) and content (e.g., documents, email, annotated images, annotated audio/video, etc.).
  • the legal discovery engine 44 performs a filtering and selection operation with pre-stored and/or operator entered criteria 45. These criteria may include author name, file creation date, title, keyword, or other readily available meta-data.
  • the results of the legal discovery process are stored in a separate repository 46.
  • FIGS. 5 and 6 are a block diagram and a flow chart corresponding to another embodiment of the present invention in which a commercially available enterprise content management engine is adapted to carry out some of the novel features of the present invention.
  • the commercially available content management enterprise is specifically adapted for the processes shown, to include enabling simultaneous text and structured data searching of electronic archives.
  • Figure 7 illustrates an example basic computer block diagram used in association with this invention.
  • Figure 7 illustrates a computer system 1201 upon which an embodiment of the present invention may be implemented.
  • the computer system 1201 includes a bus 1202 or other communication mechanism for communicating information, and a processor 1203 coupled with the bus 1202 for processing the information.
  • the computer system 1201 also includes a main memory 1204, such as a random access memory (RAM) or other dynamic storage device (e.g., dynamic RAM (DRAM), static RAM (SRAM), and synchronous DRAM (SDRAM)), coupled to the bus 1202 for storing information and instructions to be executed by processor 1203.
  • the main memory 1204 may be used for storing temporary variables or other intermediate information during the execution of instructions by the processor 1203.
  • the computer system 1201 further includes a read only memory (ROM) 1205 or other static storage device (e.g., programmable ROM (PROM), erasable PROM (EPROM), and electrically erasable PROM (EEPROM)) coupled to the bus 1202 for storing static information and instructions for the processor 1203.
  • ROM read only memory
  • PROM programmable ROM
  • EPROM erasable PROM
  • EEPROM electrically erasable PROM
  • the computer system 1201 also includes a disk controller 1206 coupled to the bus 1202 to control one or more storage devices for storing information and instructions, such as a magnetic hard disk 1207, and a removable media drive 1208 (e.g., floppy disk drive, read-only compact disc drive, read/write compact disc drive, compact disc jukebox, tape drive, and removable magneto-optical drive).
  • the storage devices may be added to the computer system 1201 using an appropriate device interface (e.g., small computer system interface (SCSI), integrated device electronics (IDE), enhanced-IDE (E-EDE), direct memory access (DMA), or ultra- DMA).
  • SCSI small computer system interface
  • IDE integrated device electronics
  • E-EDE enhanced-IDE
  • DMA direct memory access
  • ultra- DMA ultra- DMA
  • the computer system 1201 may also include special purpose logic devices (e.g., application specific integrated circuits (ASICs)) or configurable logic devices (e.g., simple programmable logic devices (SPLDs), complex programmable logic devices (CPLDs), and field programmable gate arrays (FPGAs)).
  • ASICs application specific integrated circuits
  • SPLDs simple programmable logic devices
  • CPLDs complex programmable logic devices
  • FPGAs field programmable gate arrays
  • the computer system 1201 may also include a display controller 1209 coupled to the bus 1202 to control a display 1210, such as a cathode ray tube (CRT), for displaying information to a computer user.
  • the computer system includes input devices, such as a keyboard 1211 and a pointing device 1212, for interacting with a computer user and providing information to the processor 1203.
  • the pointing device 1212 may be a mouse, a trackball, or a pointing stick for communicating direction information and command selections to the processor 1203 and for controlling cursor movement on the display 1210.
  • a printer may provide printed listings of data stored and/or generated by the computer system 1201.
  • the computer system 1201 performs a portion or all of the processing steps of the invention in response to the processor 1203 executing one or more sequences of one or more instructions contained in a memory, such as the main memory 1204. Such instructions may be read into the main memory 1204 from another computer readable medium, such as a hard disk 1207 or a removable media drive 1208.
  • the computer system 1201 includes at least one computer readable medium or memory for holding instructions programmed according to the teachings of the invention and for containing data structures, tables, records, or other data described herein.
  • Examples of computer readable media are compact discs, hard disks, floppy disks, tape, magneto-optical disks, PROMs (EPROM, EEPROM, flash EPROM), DRAM, SRAM, SDRAM, or any other magnetic medium, compact discs (e.g., CD-ROM), or any other optical medium, punch cards, paper tape, or other physical medium with patterns of holes, a carrier wave (described below), or any other medium from which a computer can read.
  • the present invention includes software for controlling the computer system 1201, for driving a device or devices for implementing the invention, and for enabling the computer system 1201 to interact with a human user (e.g., print production personnel).
  • Such software may include, but is not limited to, device drivers, operating systems, development tools, and applications software.
  • Such computer readable media further includes the computer program product of the present invention for performing all or a portion (if processing is distributed) of the processing performed in implementing the invention.
  • the computer code devices of the present invention may be any interpretable or executable code mechanism, including but not limited to scripts, interpretable programs, dynamic link libraries (DLLs), Java classes, and complete executable programs. Moreover, parts of the processing of the present invention may be distributed for better performance, reliability, and/or cost.
  • the term "computer readable medium” as used herein refers to any medium that participates in providing instructions to the processor 1203 for execution.
  • a computer readable medium may take many forms, including but not limited to, non- volatile media, volatile media, and transmission media.
  • Non- volatile media includes, for example, optical, magnetic disks, and magneto-optical disks, such as the hard disk 1207 or the removable media drive 1208.
  • Volatile media includes dynamic memory, such as the main memory 1204.
  • Transmission media includes coaxial cables, copper wire and fiber optics, including the wires that make up the bus 1202. Transmission media also may also take the form of acoustic or light waves, such as those generated during radio wave and infrared data communications.
  • Various forms of computer readable media may be involved in carrying out one or more sequences of one or more instructions to processor 1203 for execution.
  • the instructions may initially be carried on a magnetic disk of a remote computer.
  • the remote computer can load the instructions for implementing all or a portion of the present invention remotely into a dynamic memory and send the instructions over a telephone line using a modem.
  • a modem local to the computer system 1201 may receive the data on the telephone line and use an infrared transmitter to convert the data to an infrared signal.
  • An infrared detector coupled to the bus 1202 can receive the data carried in the infrared signal and place the data on the bus 1202.
  • the bus 1202 carries the data to the main memory 1204, from which the processor 1203 retrieves and executes the instructions.
  • the instructions received by the main memory 1204 may optionally be stored on storage device 1207 or 1208 either before or after execution by processor 1203.
  • the computer system 1201 also includes a communication interface
  • the communication interface 1213 provides a two- way data communication coupling to a network link 1214 that is connected to, for example, a local area network (LAN) 1215, or to another communications network 1216 such as the Internet.
  • LAN local area network
  • the communication interface 1213 may be a network interface card to attach to any packet switched LAN.
  • the communication interface 1213 maybe an asymmetrical digital subscriber line (ADSL) card, an integrated services digital network (ISDN) card or a modem to provide a data communication connection to a corresponding type of communications line.
  • Wireless links may also be implemented.
  • the communication interface 1213 sends and receives electrical, electromagnetic or optical signals that carry digital data streams representing various types of information.
  • the network link 1214 typically provides data communication through one or more networks to other data devices.
  • the network link 1214 may provide a connection to another computer through a local network 1215 (e.g., a LAN) or through equipment operated by a service provider, which provides communication services through a communications network 1216.
  • the local network 1214 and the communications network 1216 use, for example, electrical, electromagnetic, or optical signals that carry digital data streams, and the associated physical layer (e.g., CAT 5 cable, coaxial cable, optical fiber, etc).
  • the signals through the various networks and the signals on the network link 1214 and through the communication interface 1213, which carry the digital data to and from the computer system 1201 maybe implemented in baseband signals, or carrier wave based signals.
  • the baseband signals convey the digital data as unmodulated electrical pulses that are descriptive of a stream of digital data bits, where the term "bits" is to be construed broadly to mean symbol, where each symbol conveys at least one or more information bits.
  • the digital data may also be used to modulate a carrier wave, such as with amplitude, phase and/or frequency shift keyed signals that are propagated over a conductive media, or transmitted as electromagnetic waves through a propagation medium.
  • the digital data may be sent as unmodulated baseband data through a "wired" communication channel and/or sent within a predetermined frequency band, different than baseband, by modulating a carrier wave.
  • the computer system 1201 can transmit and receive data, including program code, through the network(s) 1215 and 1216, the network link 1214, and the communication interface 1213.
  • the network link 1214 may provide a connection through a LAN 1215 to a mobile device 1217 such as a personal digital assistant (PDA) laptop computer, or cellular telephone.
  • PDA personal digital assistant
  • the present invention includes a user-friendly interface that allows individuals of varying skill levels to search numerous digital media archives and archive types as well as allows users to drag-and-drop selected files for one or more of the previously described processing steps.
  • the user interface also allows users to design products and print statistical reports about information stored within these archives.
  • the interface allows users to optionally enable virus checking and duplicate checking as well as to determine and display the file types, number of files, and estimate number printed pages of printable files.
  • the interface also allows individuals to easily identify and tag duplicates, infected files, and encoded and encrypted files.
  • the interface also allows individuals to create a time stamp for digital authentication for each file processed.
  • the present invention allows for such files to be sent to another device for further processing.
  • the computer is configured as [follows]:
  • DVD+-RW Drive capable of Reading/Writing/Re-Writing to DVD/CD
  • the computer is configured as follows:
  • DVD+-RW Drive capable of Reading/Writing/Re- Writing to DVD/CD
  • the present invention also includes software and computer programs designed to enable electronic file import/profiling/conversion as described previously. [0066] Numerous modifications and variations of the present invention are possible in light of the above teachings. It is therefore to be understood that within the scope of the appended claims, the invention may be practiced otherwise than as specifically described herein.

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Abstract

L'invention concerne un système, un appareil, un procédé et un produit informatique pour profiler et convertir des fichiers stockés (S27) comprenant la conversion de fichiers imprimables en images (S29), supportée par des métadonnées, et un ou plusieurs fichiers principaux textuels de recherche.
PCT/US2004/011238 2003-04-11 2004-04-12 Systeme, procede et appareil de decouverte electronique et produit informatique stocke electroniquement Ceased WO2004092902A2 (fr)

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US8572376B2 (en) 2009-03-27 2013-10-29 Bank Of America Corporation Decryption of electronic communication in an electronic discovery enterprise system
US8806358B2 (en) 2009-03-27 2014-08-12 Bank Of America Corporation Positive identification and bulk addition of custodians to a case within an electronic discovery system
US9053454B2 (en) 2009-11-30 2015-06-09 Bank Of America Corporation Automated straight-through processing in an electronic discovery system
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US9721227B2 (en) 2009-03-27 2017-08-01 Bank Of America Corporation Custodian management system
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