JPH01214972A - Business trip allowance settling system - Google Patents

Abstract

(57) [Summary] This bulletin contains application data before electronic filing, so abstract data is not recorded.

Description

DETAILED DESCRIPTION OF THE INVENTION (Field of the Invention) The present invention relates to a business trip expense settlement system used for business trip expense settlement.

(Prior art and its problems) Conventional business trip expense settlement in each company involves business travelers filling out the accommodation, transportation expenses, etc. paid at the business trip destination on a designated settlement form after returning to the company and submitting it to the manager. However, it is very time-consuming and requires payment forms, etc.

(Object of the Invention) The present invention has been made in view of the above-mentioned problems, and provides a business trip expense settlement system that allows business trip expenses to be settled easily and accurately without using settlement forms. The purpose is to

Another object of the present invention is to provide a business trip expense settlement system in which business trip expenses can be accurately paid in a cashless manner.

(Structure and Effects of the Invention) In order to achieve such an object, the present invention includes a storage section, an input section for business trip expenses, and the human input content from the input section is stored in the storage section as business trip expense data. A business trip expense adjustment device comprising: a storage control section; a transfer connection section for transferring the business trip expense data; and a transfer control section for transferring the business trip expense data via the transfer connection section; business trip expense data processing means for outputting a transfer instruction signal for business trip expenses corresponding to the business trip expense data given via the business trip expense data, and transferring the business trip expenses in response to the transfer instruction signal given from the business trip expense data processing means. To provide a business trip expense settlement system comprising a transfer means for performing operations.

According to this configuration, when an input is made by the business trip expense input section, the input contents are stored in the storage section as business trip expense data, and the stored business trip expense data is processed via the transfer connection section. The business trip expense data processing means outputs a transfer instruction signal for business trip expenses corresponding to the business trip expense data, and the transfer means performs a transfer operation for the business trip expenses in response to the transfer instruction signal.

Therefore, according to the present invention, a business traveler can complete the business trip expense settlement by simply inputting the appropriate information into the business trip expense settlement device during the business trip and submitting it after the business trip ends, so that business trip expense settlement can be completed as before. Payment can be done easily and quickly without using paper (paperless).

Furthermore, the payment of business travel expenses can be made accurately and cashlessly by the transfer operation of the transfer means.

(Description of Examples) Hereinafter, the present invention will be described in detail based on examples shown in the drawings. FIG. 1 is a plan view showing the external shape of a business trip expense settlement device used in the present invention, and FIG. 2 is a simplified diagram of its configuration.

In these figures, reference numeral 1 is a business trip expense settlement card that serves as a business trip expense settlement device, and on one side of the card there is an alphabet key (input section) 2 for station name input, and in the center there is an alphabet key (input section) 2 for use as an amount type key. The numeric keypad (input section) 3 has various function keys (such as business trip expense item keys) on the other side.
Input section) 4 is provided, and the top of the other side from the center is CR
A T (display section) 5 is provided. Reference numeral 6 denotes a connector section as a transfer connection section, which is a connection section to the computer side.

Reference numeral 7 denotes a storage section, the storage area of which is configured as shown in FIG.

In the storage unit 7, 8 is a first storage area for storing the name of the user of this business trip expense settlement card l and its name code data, and 9 is a storage area for storing the name and the name code data of the user of this business trip expense settlement card l, and 9 is for storing the data entered at the time of the business trip, as shown in FIG. A second storage area for storing business trip expense data, I
O is the third storage area that stores data for calculating train fares,!
12 is a fourth storage area that stores data for calculating shortened code charges, and 12 is a fifth storage area that stores display guide text data.

The third storage area IO is the departure station data area! Oa, arrival station data area tab, distance data area 10c between departure station and arrival station, fare corresponding distance data area 10d, fare data area 10e, and preliminary data area 10f, and the fourth storage area If is a shortened code. Data area 11
a, a business trip destination data area 11b corresponding to the shortened code data area 11a, a distance data area 11c, a charge data area 11d, and a preliminary data area lie.

Each of 1Of and lie of the preliminary data area is used when adding a data item.

Reference numeral 13 is a control unit (including a storage control unit and a transfer control unit) composed of a CPU, which responds to manual commands for each key 2, 3, and 4, and command signals from the computer when connected to the computer. In response, I will send you a business trip expense payment card.
The controller is configured to control its operation so that it performs a predetermined function.

Next, the operation of the business trip expense settlement card 1 shown in the above embodiment will be explained based on the flowchart shown in FIG.

When an input is made using the input selection key 4, which is one of the function keys 4, at a business trip destination (step 1)
, the CRT 5 will display the message ``Keep your order'' (Step 2), and when the business traveler then enters the date key 4 (Step 3), the CRT 5 will display the message ``Hizuke Nyuuryoku'' (Step 4), and the business traveler will enter the date key 4 (Step 3). When the person inputs a date using the numeric keypad 3 (step 5), the date is displayed on the CRT 5 and is stored as business trip expense data (step 6). By looking at the above display, the business traveler confirms the input contents.

Next, the corresponding business trip expense item key 4 is appropriately selected and input.

For example, if you frequently travel to that destination,
When the abbreviation key 4 is input (step 7), the CRT 5 displays "Code Bango New Ryoku" (step 8). Next, when a previously known code number corresponding to the business trip destination is input using the numeric keypad 3 (step 9), the business trip destination data, distance data, and fee data corresponding to that code number are read out and used as business trip expense data. Store (step 10). The above shortened key 4-person power is,
It is not necessary to do this at the business trip destination, but it can be done before submitting the business trip expense settlement card I after the business trip to settle the business trip expenses.

If train key 4 is entered as business trip expense item key 4 (step 11),
and CI'Z'! ' Step 12
), when a business traveler inputs the departure station and arrival station (step 13), the departure station and arrival station are displayed on the CRT 5 (step 14), and distance data corresponding to the departure station data and arrival station data are displayed. The corresponding fare data is selected (step 15), and the fare data, departure station data, and arrival station data are stored as business trip expense data (step 16).

If bus key 4 is input as business trip expense item key 4 (step 17),
When the business traveler inputs a fee using the numeric keypad 3 (step 19), the fee is displayed on the CRT 5 and stored as business travel expense data (step 20).

Operation when taxi key 4 is operated manually (step 21)
) (Step 22) (Step 23) (Step 24)
, operation when hotel key 4 is input (step 25
) (Step 26) (Step 27) (Step 28)
, operation when other key 4 is input (step 29
) (Step 30) (Step 31) (Step 32)
is performed in the same manner as when the bus key 4 is input.

When the total key 4 is input at the end of the business trip (step 33), the charges corresponding to each item stored in the business trip expense data are totaled (step 34).
The total amount is displayed on the CRT 5 and stored as business trip expense data (step 35). If the business trip continues and the total key 4 is not input, the process returns from step 33 to step l.

FIG. 6 shows the overall configuration of the business trip expense settlement system of the present invention, in which 20 is a personal computer (business trip expense data processing means), 21 is a keyboard, 22 is a printer, and 23 is a business trip expense settlement card I attached. leader /
30 is a large computer (transfer means) installed in a bank to which the personal computer 20 is connected; 31 is an automatic payment machine connected to the large computer 30.

When the business trip expense settlement card I is submitted to the administrator after the business trip, it is attached to the reader/writer 23,
In response to a data transfer command signal from the personal computer 20, the business trip expense data to be stored is transferred to the personal computer 20 via the reader/writer 23.

The payment operation corresponding to the business trip expense payment card 1 on the personal computer 20 side will be explained based on the flowchart shown in FIG.

When the business trip expense settlement card I is attached to the reader/writer 23 (step l), a transfer command signal is output to the business trip expense settlement card 1 to read out the business trip expense data transferred from the business trip expense settlement card I. Action (Step 2)
), and the data is aggregated by individual (step 3) and by group (step 4). Then, a transfer instruction signal for the business trip expense amount corresponding to the read business trip expense data is transmitted to the large computer 30 (step 5), and a transfer confirmation signal is received from the large computer 30 (step 6). Next, the total content is edited to include the confirmation signal (step 7), and the edited content is stored (step 8).

Then, if there is a print instruction (step 9),
The data contents are printed by the printer 22 (step 10).

Next, the response operation of the large computer 30 to the transfer command signal will be explained based on the flowchart of FIG. 8.

When a transfer command signal is received from the personal computer 20 (Step I), the amount to be paid is debited from the transfer source (company) by rewriting the memory (
At the same time as step 2), the payment amount is transferred to the bank account (business traveler) (step 3). Then, a transfer confirmation signal is output to the personal computer 20 (step 4), and the operation ends. In this way, in a state where the transfer has been made on the large computer 30,
Business travelers can receive payment for business travel expenses at the automatic payment machine 31.

In the above embodiment, the business travel expense settlement device is shaped like a card, which is convenient to carry, but it may also be shaped like a box.

[Brief explanation of the drawing]

1 to 8 relate to embodiments of the present invention, in which FIG. 1 is a plan view of a business trip expense settlement card, FIG. 2 is a simplified configuration diagram thereof,
Figure 3 is an overall configuration diagram of the storage unit, Figure 4 is a partial configuration diagram of the storage unit, Figure 5 is a flowchart showing the operation of the business trip expense settlement card, Figure 6 is a configuration diagram of the business trip expense settlement system, and Figure 7 8 are flowcharts showing the operation of the business trip expense settlement system. ! ... Business trip expense settlement card (business trip expense settlement device), 2.
... Alphabet keys (input section), 3... Numeric keypad (input section), 4... Function keys (input section), 6... Connector section (transfer connection section), 7... Storage section, I3 ...control unit (storage control unit, transfer control unit), 20.
...Personal computer (business travel expense data processing means), 30...Large computer (transfer means).

Claims (1)

[Claims] (1) a storage unit, a business trip expense input unit, a storage control unit that stores the input contents from the input unit as business trip expense data in the storage unit, and a transfer connection unit that transfers the business trip expense data; , a transfer control section that transfers the business trip expense data via the transfer connection section; and a transfer command signal for business trip expenses corresponding to the business trip expense data given via the transfer connection section. A business trip expense settlement system comprising: a business trip expense data processing means for outputting a business trip expense data processing means; and a transfer means for performing a business trip expense transfer operation in response to the transfer command signal given from the business trip expense data processing means.