JPH02230374A - Electronic filing system - Google Patents

Abstract

(57) [Summary] This bulletin contains application data before electronic filing, so abstract data is not recorded.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to an electronic file system, and particularly to a technique that is effective in reducing the burden of key input operations.

[Conventional technology]

For example, with the advent of storage media such as optical disks that have a large capacity and are capable of high-speed random access and additional writing, large amounts of image information such as documents and photos can be recorded on these optical disks, and they can be searched, updated, and printed at high speed. As a result, so-called electronic file systems have been put into practical use, making it possible to reduce document storage space and streamline administrative processing.

By the way, in such an electronic file device, when registering an image, the operator inputs the name and keyword of the image to be registered onto the optical disk along with the corresponding image information using the keyboard, and also performs searches and updates. When doing so, it is common to call up the desired image information by key-inputting these names or keywords.

For this reason, as the amount of image information to be handled increases, the amount of key input work by the author inevitably increases, which increases the burden on the operator.

Therefore, conventionally, for example, Japanese Patent Application Laid-Open No. 62-14318
A technique as disclosed in Publication No. 4 has been proposed.

That is, when calling up registered image information, a relatively short number automatically assigned by the system is displayed on the display together with a relatively long title or document name recorded corresponding to the image. This is intended to reduce the burden of key input on the operator by allowing the operator to select desired image information by simply inputting a short number or the like with a small number of keystrokes.

[Problem to be solved by the invention]

However, although the above-mentioned conventional technology has the effect of reducing the burden of key input by the loss party, it does not change the fact that the operator still inputs the key directly. or
When retrieving or updating image information with the same name each time, the operator is constrained to repetitive, monotonous key input operations, which again poses a problem of increasing the burden on the operator.

SUMMARY OF THE INVENTION Therefore, an object of the present invention is to provide an electronic device that can relieve the operator from at least part of the key input work, reduce the burden on the operator due to the key input work, and shorten the key input work time. Its purpose is to provide a file system.

Another object of the present invention is to provide an electronic file system that can maintain the confidentiality of registered image information.

The above and other objects and novel features of the present invention will become apparent from the description of this specification and the accompanying drawings.

[Means to solve the problem]

A brief overview of typical inventions disclosed in this application is as follows.

That is, the electronic file system according to the present invention includes an input means for inputting image information, an image information storage means for recording and reproducing image information, a display means for displaying image information and control information to an operator, and an input means for inputting image information. The portable storage medium has a keyboard for inputting control information, an output means for outputting image information to a visible recording medium, and an input/output means for inputting and outputting information to and from a portable storage medium. The first information related to the key input operation by the operator is recorded, and the first information read from the portable storage medium is substituted for at least a part of the key input operation by the operator. be.

[Effect]

According to the above-mentioned means, for example, in the course of a regular key input work, first information regarding the procedure of the key input work is recorded on a portable storage medium, and the same key input is performed again. When work is required, simply loading a portable storage medium into the input means reads out the first information that has already been recorded and automatically reproduces and replaces the key input work by the operator. This frees the operator from monotonous key entry tasks, and allows the operator to perform necessary key entry operations much faster than the actual key entry operations. .

This makes it possible to reduce the burden on the operator due to key input work and shorten the key input work time.

In addition, if necessary, second information that identifies the operator who owns the portable storage medium is recorded, and this information can be read out during actual work so that the operator can It is possible to accurately limit the range of work that can be done, and it is possible to maintain the confidentiality of registered image information.

〔Example〕

An embodiment of the present invention will be described below with reference to the drawings.

FIG. 1 is a block diagram showing an example of the configuration of an electronic file system that is an embodiment of the present invention, FIG. 2 is an explanatory diagram showing an example of its operation screen, and FIG. It is a flowchart which shows an example of a procedure.

The electronic file system of this embodiment includes, for example, an input device 10 including an image scanner that digitizes and reads image information such as documents and photographs, and the image information inputted from this input device 10 to a storage medium such as an optical disk. It is equipped with an optical disk device 20 for storing data, a printer 30 for visually outputting image information on a recording medium such as paper, and a main control device 40 that is composed of a microprocessor or the like and that centrally controls the operations of each section. .

Further, the main control device 40 includes a keyboard 50 through which the operator inputs control information and data to the main control device 40, and a display 60 through which image information and control information are displayed to the operator. The operator can register new image information from the input device 10 to the optical disk device 20, or search image information already registered in the optical disk device 20 by setting desired search conditions. , output to the display 60 or printer 30, perform desired update processing and store in the optical disk device 20, and perform various other tasks.

In this case, the main control device 40 is provided with, for example, an input/output device 80 (IC card reader/writer) that performs operations for recording and reproducing information on a well-known IC card 70 that can be carried by an operator.

Then, the operator selects the main control unit [4] via the keyboard 50.
0, the screen name 70a of the input screen, the key input start location 70b1 indicating the cursor position, and the key code data 70c that is actually input. Key input information (first information) consisting of a process execution key code 70d, an end flag 700 indicating the end of data to be recorded, etc. is inputted according to a predetermined procedure as described below and as shown in FIG. 4 (described later).
In addition to recording in the recording format shown in a) and et al., the key input information is read out from the loaded IC card 70 and automatically provided to the main controller 40, and the operator directly inputs it via the keyboard 50. The device is configured to perform an operation that replaces at least a part of the key input operation performed by the user.

Hereinafter, an example of the operation of the electronic file system of this embodiment configured as described above will be explained with reference to the flowchart of FIG. 3 and the like.

In the following description, as an example of the operation, a case will be described in which a target item is searched from image information stored in the optical disc device 20.

First, while waiting for input of search conditions, the display 60 displays an input screen 60a as shown in FIG.
80 (step 101), the input/output device 8
It is checked whether or not the IC card 70 is loaded in 0 (step 102).

If the IC card 70 is not loaded into the input/output device 80, the operator waits for a key input from the keyboard 50 as usual, and the maker can input a predetermined key directly via the keyboard 50. Perform key input operation
Step 103), and further determines whether a process execution key code such as a search process has been input (Step 104).
), when a process execution key code is input, a predetermined search process or the like is executed.

On the other hand, if the IC card 70 is loaded in the input/output device 80, the main controller 40 reads information from the IC card 70 (step 105).

Then, it is checked whether or not there is key code data 70C corresponding to the currently displayed input screen 60a in the read data (step 106). If it is found that there is no key code data 70C, the process moves to step 103. , the system waits for input from the operator via the keyboard 50.

On the other hand, if it is found that the data read in step 105 includes key code data 70c that matches the currently displayed input screen 60a, the data is sequentially input in place of the keyboard 50 (step 107). , it is determined whether it is a data end flag (step 108), and further it is determined whether it is a process execution key code (step l09).

If the end flag is detected in step 108, the key input based on the data from the IC card 70 is ended, and the process moves to step 103, where it waits for input from the keyboard 50 by the operator.

Furthermore, if the process execution key code 70d is detected in step 109 before the end flag is detected, the process is executed in the same manner as in the case of the key input by the operator using the keyboard 50 as described above, In Case of,
Returning to step 107, the automatic input operation of the key code data 70c from the IC card 70 is repeated again.

Through the series of operations described above, the input/output device 80 receives I/O.
If the C card 70 is not loaded, the operator can input keys directly via the keyboard 50 as in the past, and can load the IC card 70 into the input/output device 80 at any time. , screen name 70a recorded on the 1c card 70, key input start location 70
b, key code data 70C, process execution key code 70
d, and various data read from this IC card can be used to automatically perform input operations in place of key input from the keyboard 50 by the operator, and the operator can be made to perform input operations other than particularly necessary key input. You can free yourself from the monotonous key input work.

Furthermore, the operation of reading data from the IC card 70 is as follows.
Since the key input operation performed by the operator directly from the keyboard 50 is much faster, the time required for the entire key input operation can be significantly shortened.

Furthermore, even if the IC card 70 is lost, normal key input operations can be performed without becoming inoperable.

In the above description, as an example of the simulation, a case was described in which a search operation for image information already stored in the optical disk device 20 is performed, but the invention is not limited to this. When image information such as documents and forms is read and stored in the optical disk device 20, incidental information such as the title is transferred to the IC card 70.
The IC card 70 automatically inputs format control data in the operation of automatically inputting image information from the printer 30 or outputting image information from the printer 30.
Needless to say, it can be applied to other operations such as automatically inputting information from a source.

In addition, in order to maintain the confidentiality of image information registered in the optical disk device 20, in order to limit the number of operators who can perform searches, updates, etc., if it is necessary to input identification information such as an ID code, the IC card 70 may be used. An ID code 70f (second information) unique to the operator carrying the IC card 70 is recorded in a portion of the IC card 70, and the operator is required to key in the recited ■D code at the start of work. By comparing the two, the image information and I
Unauthorized use of the C card 70, etc. is reliably prevented, and a confidentiality function can be realized.

Next, the IC card 70 loaded in the input/output device 80
4(a), (b) and 5 show an example of a procedure for recording information such as key input operations actually performed by the operator via the keyboard 50 and information such as the corresponding input screen 608. This will be explained with reference to the flowchart.

First, the operator sets the IC card registration mode using a predetermined function key (not shown) provided on the keyboard 50 or the like (step 200), prior to a series of input operations to be registered.

When this IC card registration mode is set, the main controller 40 starts the input/output device 80 (step 2).
01), it is confirmed whether the IC card 70 is loaded in the input/output device 80 (step 202).

If the IC card 70 is not loaded, an error message is displayed on the display 60 to notify the operator of the error (step 203).

On the other hand, if the IC card 70 is loaded normally, the screen name 70a displayed at that time and the key input start location 7 indicating the position of the cursor on the screen
0b is recorded on the IC card 70 (step 204).

Note that if the cursor is not displayed, an arbitrary cursor position is recorded.

From then on, until it is determined that the operator has canceled the current registration mode (step 206), the key input (
Enter the key code 70C from step 205) into the IC card 70.
(Step 209).

In the process of the above operations, when the registration mode for the IC card 70 is canceled, an end flag 70e is recorded after the key code 70C (step 207).

After that, even if there is a key input from the operator, it will not be recorded in the IC card 70.

Further, when the operator sets the registration mode at any time, the series of registration operations from step 200 is resumed at that point.

On the other hand, if the operator inputs a process execution key during the registration mode (step 210), the process shown in FIG.
As shown in , the main controller 40 writes the end flag 70a after writing the process execution key code 70d (step 211), and executes the process (step 212).

After that, when the screen for waiting for key input is displayed (step 213), the screen name 70a that is displayed and the key input start location 70b indicating the cursor position are input.
It is written on the C card 70 and waits for the next operator's key input (step 204).

Through this series of operations, key input operations by the operator can be recorded on the IC card 70 at any time, and if a similar key input operation is required in a later key input operation, the key input operations can be recorded on the input/output device 80. Just by loading the IC card 70, the direct key input work by the printer can be greatly reduced.

In addition, in the above description of the registration operation, a case has been described in which each input from the operator is sequentially recorded in the IC card 70. A method may also be adopted in which the information is stored all at once in an area and transferred all at once to the IC card 70 when the registration mode is canceled.

In this case, the recording format of the IC card 70 illustrated in FIGS. 4(a) and 4(b) provides an area for recording the total number of key codes immediately after the middle input start location 70b indicating the cursor position. By doing so, writing of the end flag 70e can be omitted.

In addition, in the above description of this embodiment, an IC card was taken up as an example of a portable storage medium, but a magnetic card,
Like floppy disks and even optical cards,
Needless to say, any recording medium may be used as long as it can be carried by the operator.

As explained above, according to the electronic file system of this embodiment, the operator can use his/her own IC card 7.
By simply loading 0 into the input/output device 80 of the system, it is possible to record and automatically reproduce part or all of the monotonous and cumbersome key input work, reducing the number of direct key inputs. This reduces the burden on the operator and reduces the time required for key input by simplifying the operation.

Furthermore, in addition to information related to key input, an ID code 70f unique to the operator who owns the IC card 70 is recorded on a part of the IC card 70. This makes it possible to securely maintain the confidentiality of image information.

Furthermore, even if the IC card is lost, normal key input operations can be performed without any problems.

〔Effect of the invention〕

Among the inventions disclosed in this application, the effects obtained by typical inventions are briefly described below.

That is, according to the electronic file system of the present invention, an input means for inputting image information, an image information storage means for recording and reproducing the image information, and a display for displaying the image information and control information to the operator. means, a keyboard through which an operator inputs control information, an output means for outputting the image information to a visible recording medium, and an input/output means for inputting and outputting information to and from a portable storage medium; First information related to key input operations by the operator is recorded on the portable storage medium, and the first information read from the portable storage medium replaces at least a part of the key input operations by the operator. For example, during the process of a regular key input task, the first information regarding the procedure of the key input task can be recorded on a portable storage medium, and the same key input task can be performed again. When necessary, simply load the portable storage medium into the input means and the first
By reading out the information, it is possible to automatically reproduce and replace the key input work performed by the operator, freeing the operator from the monotonous key input work, and also relieving the operator of the actual key input work. Necessary key input operations can be performed much faster than manual operations.

This makes it possible to reduce the burden on the operator due to key input work and shorten the key input work time.

In addition, if necessary, second information that identifies the operator who owns the portable storage medium is recorded on the portable storage medium, and this information is read out during actual work so that the operator can It is possible to accurately limit the scope of possible work, and it is possible to maintain the confidentiality of registered image information.

[Brief explanation of the drawing]

Fig. 1 is a block diagram showing an example of the configuration of an electronic file system that is an embodiment of the present invention, Fig. 2 is an explanatory diagram showing an example of its operation screen, and Fig. 3 is an example of its operating procedure. 4(a) and (b) are explanatory diagrams illustrating an example of the format of recording information on a portable storage medium. FIG. 5 is a flowchart illustrating an example of a key code registration operation. . 10... Input device, 20... Optical disk device (image information storage means), 30... Printer (output means), 4
0... Main control device, 50... Keyboard, 60...
・Display (display means), 60a... Input screen, 70... IC card (portable storage medium), 70a.
...Screen name, 70b...Key input start location,
70C...key code, 70d...process execution key code, Toe...end flag, 80...input/output device, 100-109...indicates an example of operation to reproduce automatic key input Steps 200 to 213...Steps showing a key input information registration operation.

Claims (1)

[Scope of Claims] 1. An input means for inputting image information, an image information storage means for recording and reproducing the image information, a display means for displaying the image information and control information to an operator, and an operator. comprises a keyboard for inputting control information, an output means for outputting the image information to a visible recording medium, and an input/output means for inputting and outputting information to and from a portable storage medium,
First information related to key input operations by the operator is recorded on the portable storage medium, and at least a portion of the key input operations by the operator are controlled by the first information read from the portable storage medium. An electronic file system characterized in that it can be replaced. 2. In the portable storage medium, second information that identifies the operator who owns the portable storage medium is recorded together with the first information, and based on the second information, the image 2. The electronic file system according to claim 1, wherein information handling operations are restricted.