JPH02297152A - Document processing system - Google Patents

Abstract

PURPOSE:To automatize the generation of an index, to reduce the manhour for generating the index and to improve quality by providing an index table storing a character string and a logical number required as the index. CONSTITUTION:The index table 3 which controls a document by the logical number at every assembly of sentences recognized from the start of the character string to a decided terminating code and which stores the character string and the logical number required as the index is provided. Whenever the document is inputted, the document in which the character string is included is registered in the index table 3 with the logical number and the intra-document position of the document string as control information. Then, an index generator 5 for generating the index by control information is provided. Since the document is controlled as the logical number, the logical number as the attribute of the index character string and accompanying information are dynamically controlled at the same time as the input of document data, and index information can be generated. Thus, a defect that the index has to be generated by a manual operation after all the documents are defined is eliminated.

Description

[Detailed Description of the Invention] [Industrial Application Field] The present invention provides a method for processing documents created using a word processor or the like.
Concerning document processing methods for creating indexes.

[Conventional technology]

Conventionally, documents created with a word processor were managed as a string of characters and recorded in a file.

As a result, in order to create an index at the same time when outputting the created document to a printing machine, it is necessary to search for documents in which the character string that should be used as an index appears, and to manually create a correspondence with the page number. After that, I was able to obtain index information for the first time.

[Problem to be solved by the invention]

According to the above-mentioned conventional technology, in order to create an index that has a correspondence between a specific character string and a page number, in order to identify the character string, pages in which the character string appears are searched many times, An index is created for the first time. Therefore, index information could only be created after the document was finalized.

The purpose of the present invention is to eliminate such conventional drawbacks, and to specify a character string when inputting a document by registering a predetermined meaning of a word to be an index in a control information storage unit called an index table. An object of the present invention is to provide a document processing method that can create an index without any hassle.

[Means to solve the problem]

The document processing method of the present invention manages a document using a logical number for each group of sentences recognized from the beginning of a character string to a predetermined terminal code, and further stores the necessary character string and the logical number as an index. Index creation in which an index table is provided, and each time a document is input, the logical number of the document containing the character string and the document position of the character string are registered in the index table as control information, and an index is created from the control information. It is characterized by having a container.

[Effect]

In the present invention, since documents are managed as logical numbers, it is possible to dynamically manage logical numbers and associated information as attributes of index strings at the same time as inputting document data, and generate index information. This eliminates the disadvantage of having to manually create an index after all documents have been finalized.

〔Example〕

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a block diagram showing an embodiment of the present invention, in which an index information comparator 11 a sentence table 2. Index string table 3
1 document editor 4. Index creator 5 and data input/output device 6
It consists of

Sentences inputted through the data input/output device 6 to the document editor 4, which has character string editing functions such as kana-kanji conversion, are stored in a sentence table 2 consisting of logical numbers and sentences indicated by starting and ending symbols. Store in the format shown in the table. The logical number is an identifier for uniquely identifying the input sentence. Subsequently input sentences can be accessed by logical numbers.

The character string that becomes the index is passed through the index generator 5 shown in FIG.
It is stored in the index character string table 3 in FIG. The character string example in the first item of Table 2 is an example when this index character string is input. From now on, when a character string is input to sentence table 2 or index character string table 3, the accompanying information of the index character string table is added to the second item of table 2 by the procedure shown below. .

Table 1 Table 2 Finally, the information in the index string table is shown in the output image when printing as shown in Fig. 2, and as shown in Fig. 3, the index string... number of pages and rows. The information is displayed through the data input/output device 6 of the word processor in the form of ``information''. At this time, the index creator 5 calculates the page Px and line Cx of the character X using the calculation formulas shown in (1) to (3) below.

(Case 1) When a sentence is added to sentence table 2.

Step 1: Assign a logical number Sx to the statement, and use the statement table 2
Add to.

Step 2 Read index character strings R1 sequentially from index character string table 3.

Step 3 Compare the read index character string and the input sentence using the index information comparator 1. If the comparison results indicate that the index character string is included, the information in the second item of Table 2 is added to the character string i column of the index character string table 3.

Step 4: Return to step 2 until the last index string in index string table 3 is reached.

(Case 2) When information is added to the index string table 3.

Step 1 Add index character string R, to index character string table 3.

Step 2: Read sentences SX in order from sentence table 2.

Step 3 Index the read sentence and the input sentence using index information comparator 1
Compare using. If the comparison results in that the character string is included, the information in the second item of Table 2 is added to the character string i column of the index character string table 30.

Step 4 Return to step 2 until the last sentence in sentence table 2 is exhausted.

After i&, the information in the index string table 3 is processed by a word processor in the form of an index string... Page and line number information, as shown in Fig. 3, for the output image during printing as shown in Fig. 2. The data is displayed through the data input/output device 6.

At this time, the index creator 5 calculates the page PX and row C of the character string X using the calculation formulas shown in (1) to (3) below.

P'x = (nLi + Nx)/
(n x m )...1l) P, = r P'
X] =12)C
,=(P'X-P,)xn-(3>
The symbols are used here with the following meanings.

pX: Page where 35 character strings appear n: One line of character string when printing Number of lines on one page when printing m2 P′: Intermediate value to obtain page PX "]: Function to obtain the largest integer value that does not exceed that value CX: Number of lines in which the character string appears.

The index information created using the index creator 5 is used as is in the data input/output device 6 and text M editor 4 as shown in FIGS. 2 and 3.
0 document editor 4 and index information comparator 1 for editing in the form of diagrams.
Indexer 5. The data input/output device 6 processes the input/output data independently as long as it is ready, and displays and prints the index information shown in FIG. 3 at any time.

〔Effect of the invention〕

According to the present invention, it is possible to automate the creation of indexes, which was left to the manual work in conventional word processors, and it is also possible to automate the creation of indexes, which was left to the manual work in conventional word processors, and to create indexes for bookbinding, etc., in which the pages and line numbers of appearing character strings are created at the same time as document input. It will be possible to make a significant contribution to reducing production man-hours and improving quality.

[Brief explanation of drawings]

FIG. 1 is a schematic diagram showing an embodiment of the present invention, FIG. 2 is a diagram showing an example of an output image of a sentence, and FIG. 3 is a diagram showing an example of an output image of index character string information. 1... Index information creator, 2... Sentence table, 3...
・Index string table, 4... Document editor, 5...
Index creator, 6...data input/output device.

Claims (1)

[Claims] Documents are managed using logical numbers for each group of sentences recognized from the beginning of the character string to a predetermined terminal code, and an index table is provided to store the necessary character strings and logical numbers as an index. Each time a document containing the character string is entered, the logical number and the position of the character string in the document are registered in the index table as control information, and an index is created from the control information. Document processing method.