JPH03180942A - Master file forming device for document data base - Google Patents

Abstract

PURPOSE:To accelerate master file forming work even in a condition that an exclusive data entry program can not be formed by forming a document data base master file based upon a document formed by means of a general word processor and having the optional number of items and an optional item data length. CONSTITUTION:When a user inputs a document formed by means of the word processor 1 and having the optional number of items and the optional item data length, the 1st processing means 51 forms a temporary file 81-0 obtained by converting the contents of respective items in the inputted document into a fixed length record coincident with the format of the document data base master file and corresponding to the item data length. Then the 2nd processing means 52 reflects the contents of the file 81-0 to the master file. Thereby, the device can be applied even if the number of items or the item data length is not determined and a long document can easily be inputted.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to an apparatus for creating a master file for a document database that handles a large amount of document data such as judicial precedents.

[Conventional technology]

Traditionally, creating a master file for a document database was done by
Once the number of items (number of entry items) and item data length of the document to be registered in the document database through the master file are determined, create a dedicated data entry program that takes the number of items and item data length into consideration. Using this program, the user created entry data consisting of fixed-length records in a format that could be reflected in the master file by key-inputting the contents of each item, and the contents were reflected in the master file. .

[Problem to be solved by the invention]

The conventional method described above is effective when the number of items and item data length are determined, but when the number of items and item data length are not determined, it is necessary to create a dedicated data entry program. Therefore, there was a problem in that the work involved in creating the master file could not proceed at all.

Furthermore, since this type of data entry program is intended for relatively short entries with fixed content, it is not suitable for inputting long texts, and there is also the problem that the user's work efficiency is poor.

The present invention solves these conventional problems, and its purpose is to provide a document database that can be applied even when the number of items and item data length are not fixed, and that allows the input of long sentences easily. The purpose of the present invention is to provide a master file creation device for

[Means to solve the problem]

In order to achieve the above object, the present invention provides an apparatus for creating a master file for a document database, which is a collection of fixed-length records having a predetermined format, which has an arbitrary number of items and item data length created by a word processor. A first process of inputting a document and generating a temporary file in which the contents of each item in the document are converted into a number of fixed-length records that match the format of the document database master file and correspond to the item data length. and a second processing means for reflecting the contents of the temporary file created by the first processing means in the document database master file.

[Operation] In the document database master file creation device of the present invention, when a user inputs a document created using a word processor sensor and having an arbitrary number of items and item data length, the first processing means performs the following steps. A temporary file is created in which the content of each item in the input document is converted into a number of fixed-length records that match the format of the document database master file and corresponds to the item data length, and then a second A processing means reflects the contents of the temporary file generated by the first processing means in a master file for document data.

[Example] Next, an example of the present invention will be described in detail with reference to the drawings.

Referring to FIG. 1, one embodiment of the present invention includes a word processor 1. Floppy disk control device 2, floppy disk medium 3. Floppy disk controller 4. Processing device 5. Old master file 6, new master file 7, magnetic disk medium 8° Keyboard 9 Magnetic tape control word W
10.11 and the magnetic disk control device 12, and the processing device 5 is provided with a first processing means 51 and a second processing means 52.

The word processor 1 is a general-purpose word processor, and documents to be registered in the new master file 7, which is a master file for a document database, are written in this word processor 1.
The document is created by the user using the floppy disk controller 2, and the created document is temporarily stored in the floppy disk medium 3 via the floppy disk controller 2. Here, each document created is based on the primal key, which is a unique key given to each document, the tag representing the item in the document, and the data (item data) that is the content of the item. ing. The number of items and the length of item data are arbitrary (undefined).

The old master file 6 is a master file for document data that has already been created, and the variable records therein are sorted in ascending order using a brimal key, and is also a temporary file 8 that has been created on the magnetic disk medium 8.
1-0 to 81-1 are files used temporarily during the processing process.

Both are created from fixed-length records of the same format as the new master file 7. Each fixed-length record stores the contents of item data up to a predetermined length, is given a brimal key and a tag, and further includes a tag order key that indicates the order when the same tag exists in one document. A data order key indicating the order in which item data is divided into multiple records is assigned.

The first processing means 51 of the processing device 5 inputs a document created by a word processor and stored in the floppy disk medium 3 via the floppy disk control device 4, and stores the contents of each item in this document in a new master file 7. The fixed-length records are converted into a number of fixed-length records that match the format and correspond to the item data length, and all the fixed-length records are sorted by the primal key, and then the fixed-length records are stored in a temporary file 81 via the magnetic disk controller 12. It has the function of outputting to -o.

On the other hand, the second processing means 52 reflects the contents of the temporary file 81-o generated by the first processing means 51 in the old master file 6, thereby creating a new master file 7.
A new processing unit 521 creates a new master file 7 by adding the contents of the temporary file 81-0 as a new document to the old master file 6, and a new processing unit 521 adds the contents of the temporary file 81-0 to the old master file 6. an addition processing unit 522 that creates a new master file 7 by adding the contents of the temporary file 81-0 as part of a document with the same primal key existing in the old master file 6; The master file 7 also includes a modification processing unit 523 that creates a new master file 7 by replacing a part of the existing document. Note that the new processing unit 521. Additional processing unit 522. One of the correction processing units 523 is selected by designation from the keyboard 9.

The magnetic disk medium 8 holds a plurality of temporary files 81-O to 81-l and an additional item management file 82 that are required in the processing process.

Here, the additional item management file 82 is stored in the additional processing unit 522.
and a file used by the correction processing unit 523, from records containing the primal key of the document, the entry number representing the order in which the document has been entered several times, and the set of tags that existed in the document within the entry. This is an IsAM file configured.

Next, the operation of this embodiment configured as described above will be explained using a specific example.

When creating a new master file 7, the user enters the necessary tags and item data for each document for each document while looking at the screen of the word processor sensor 1. When the document creation is completed, each created document is stored in the floppy disk medium 3 by the floppy disk controller 2.

FIG. 2 shows an example of the contents stored in the floppy disk medium 3, and FIG. 1 shows how a plurality of documents (documents to be registered) are stored in one floppy document, and FIG. 2C shows an example of the contents of one document. Same figure (C)
As shown in , each document created using Word Processor 1 is 010.020. ..., 070, and the item data written after the tag (1), (2), ..., (8)
It is composed of. The length of each item data is arbitrary (undefined). Here, the item data (1) corresponding to the first tag 010 is a unique primal key given to the document, and is 5OOOI in the illustrated example. Other tags 020. The item data (2)..., (8) corresponding to ..., 070 are other items in the document. For example, if we take case law data as an example, judgment date 1 judgment summary 2 main text of judgment, etc. Applicable. Note that the reason why there are two tags 030 is because there are two identical items.

When the document creation is completed, the user then sets the floppy disk medium 3 in the floppy disk control device 4, specifies the type of processing from the keyboard 9, and starts the processing device 5.

When the processing bag W5 is activated, it first operates the first processing means 51, and when the operation is completed, it operates the new processing unit 5 of the second processing means 52 if it is a new process, depending on the specified type.
21, additional processing section 522 is operated for addition processing, and correction processing section 523 is operated for correction processing.

When the first processing means 51 starts operating, it reads out the documents stored in the floppy disk medium 3 one by one via the floppy disk controller 4, and converts the contents of each item in each document into the new master file 7 format. A temporary file 81-0 is created on the magnetic disk medium 8, which is converted into a number of fixed-length records that match the item data length number and correspond to the item data length number.

And the fixed length ■0 in the temporary file 81-0 Sort records by brimal key in ascending order.

FIG. 3 shows a part of the temporary file 81-o generated by the first processing means 51, and corresponds to the document with primal key=SOOO1 in FIG. 2(C).

As shown in the figure, a document stored on the floppy disk medium 3 is converted into a plurality of fixed-length records R, and each fixed-length record R has a tag, a brimal key, a tag order key, a data order key, and item data. It is configured. Here, tags 010 to 030, 060, 07 (11 item data (]) to (4), (7), and (8) are 3 in size that can fit in one fixed-length record R, so each one It is stored in fixed length record R and has tag 040 0.
Since the 50 item data (5) and (6) were long sentences, they were divided and stored into m and n fixed-length records R, respectively. The order is indicated by a data order key. Furthermore, since two item data (3) and (4) exist for the same tag 030, their order is indicated by the tag order key.

Now, when the above-described processing 1 by the first processing means 51 is completed, the new processing section 521. Additional processing unit 522. One of the correction processing units 523 is activated. The operation of each type will be explained below.

First, in the case of new processing, the new processing section 521 operates, and as shown in the operation explanatory diagram of FIG.
1-0 and 1 each from the beginning of old master file 6
The fixed-length record group related to the document is read, and the fixed-length record group with the smaller brimal key is output to the new master file 7.

Then, when the fixed-length record group of the temporary file 81-0 is output to the new master file 7, the fixed-length record group for the next one document is read from the temporary file 81-0 and the same process as described above is performed. When the fixed length record group of the old master file 6 is output to the new master file 7, the fixed length record group for the next one document is read from the old master file 6 and the same processing as described above is performed. The above processing continues until there are no fixed-length records 2 in either the temporary file 81-0 or the old master file 6, and all fixed-length records in one file are output to the new master file 7. The remaining fixed-length record group of the other file is output to the new master file 7, and the process ends. As described above, a new master file 7 has been generated in which the contents of the temporary file 81-0 are added to the old master file 6 as a new document.

Next, in the case of additional processing, the additional processing unit 522 operates.

As shown in the operation diagram of FIG. 5, the additional processing unit 522 performs the following operations.
First, a fixed-length record group for one document is read from the beginning of the temporary file 81-0, and a set of tags existing therein is generated.

Next, the additional item management file 82 is searched using the primal key associated with the document. Then, if there is no record with the same primal key as that primal key in the additional item management file 82, a record containing that primal key, entry number r1'', and the set of tags generated this time is generated and added to the additional item management file 82. Add to. Also,
If the record search is successful, a record is generated that includes the entry number obtained by adding rIJ to the 3 largest entry number among the searched records, its brimal key, and the set of tags obtained this time, and an additional item management file is created. Add to 82. For example, if the number of entries of the document so far is 1 and the content of the document related to the primal key 5OO01, for example, the content shown in FIG. 3 is stored in the old master file 6, the current additional processing is Since this is an addition process, there is no corresponding record in the additional item management file 82. Therefore, when adding a new document containing tag 080090 and the item data corresponding to it, as shown in FIG. , primal key=SOOO1,
Entry number "1".

A record including the tag set (080, 090) will be stored in the additional item management file 82.

When the addition processing unit 522 finishes storing records in the additional item management file 82, it stores fixed-length records from the temporary file 81-0 to the document in the old MASK 4 file 6 that has a primal key equal to the primal key of the document read this time. group to the new master file 7, and then this time to the temporary file 81-
A fixed length record group of additional documents read from 0 is output to the new master file 7.

The additional processing unit 522 repeats the same process as above until the temporary file 81-0 becomes empty, and then, if there are fixed-length records remaining in the old master file 6, outputs them all to the new master file 7. do. As a result, a new master file 7 is created in which the contents of the temporary file 81-0 are added as part of a document having the same brimal key existing in the old master file 6.

Next, in the case of correction processing, the correction processing unit 523 operates.

As shown in the operation diagram of FIG. 7, the correction processing unit 523 performs the following operations.
First, a fixed-length record group corresponding to one document is read from the beginning of the temporary file 81-0, and the fixed-length record group up to the document immediately before the document in the old master file 6 with the same primal key as that primal key is written to the new master file 7. Output 5 Output. Next, a set of one or more entry numbers and tags obtained by reading the fixed-length records related to the document in the old master file 6 with the same primal key as that primal key, and searching the additional item management file 82 with that primal key. Based on this, the read fixed-length record group is sorted by entry number and output to the necessary number of temporary files 81-1 to 81-1. Next, the additional item management file 82 is searched using the tag and primal key of the fixed-length record group related to the document read from the temporary file 81-0 to obtain the entry number to be modified. And temporary files 81-1 to 81-8
1-1, the fixed-length record groups stored in the remaining temporary files excluding the temporary file 81-j that stores the fixed-length record group of the old master file 6 corresponding to that entry number are transferred to the new master. file 7
Then, the fixed length records related to the modified document read from the temporary file 81-0 this time are output to the new master file 7.

6 The modification processing unit 523 repeats the same process as above until the temporary file 81-0 becomes empty, and then, if there are fixed-length record groups remaining in the old master file 6, all of them are transferred to the new master file 7. Output. As a result, a new master file 7 is created in which the contents of the temporary file 81-0 are replaced with part of the document having the same brimal key existing in the old master file 6.

[Effects of the Invention] As explained above, in the present invention, - a master file for a document database is created based on a document with an arbitrary number of items and data length of 2 items created using a word processor; Therefore, even in a situation where it is difficult to determine the number of items and item data length and therefore cannot create a dedicated data entry program, the user can proceed with the work of creating a master file. In addition, since word processors are inherently easy to create long texts, they can efficiently create master files for large-volume document databases such as case law databases.

[Brief explanation of drawings]

Fig. 1 is a block diagram of an embodiment of the present invention, Fig. 2 is a diagram showing an example of the contents of the floppy disk medium 3, Fig. 3 is a diagram showing an example of the contents of the temporary file 81-0, and Fig. 4 is a new example. FIG. 5 is an explanatory diagram of the operation of the processing unit 521, FIG. 5 is an explanatory diagram of the operation of the addition processing unit 522, FIG. 6 is a diagram illustrating an example of the contents of the additional item management file 82, and FIG. 7 is an explanatory diagram of the operation of the correction processing unit 523. It is. In the figure, 1... Word processor 2.4... Floppy disk control device 3... Floppy disk medium 5... Processing device 6... Old master file 7... New master file 8... Magnetic Disk medium 8 8 ... Keyboard 0211 ... Magnetic tape control device 2 ... Magnetic disk control device 1 ... First processing means 2 ... Second processing means 521 ... New processing section 522 ...Additional processing section 523...Modification processing section 1-0 to 81-l...Temporary file 2...Additional item management file

Claims (1)

[Claims] A device for creating a master file for a document database, which is a collection of fixed-length records in a predetermined format, is provided by inputting a document created with a word processor and having an arbitrary number of items and item data length; a first processing means for generating a temporary file in which the content of each item in a document is converted into a number of fixed-length records that match the format of the document database master file and correspond to the item data length; A second process that reflects the contents of the temporary file generated by the processing means in the document database master file.
1. A master file creation device for a document database, comprising: processing means.