JPH03189765A - electronic filing device - Google Patents

Abstract

PURPOSE:To reduce the burden of an operator by displaying in a list a keyword which is registered and being used and its number of use cases. CONSTITUTION:The device is provided with a keyword input means 1, a keyword registering means 2 for registering an inputted keyword in a main storage device Mm, a keyword reading-out means 3, a keyword use case number reading-out means 4, and a keyword use case number counting means 5 for executing an increase/decrease calculation by adding or deleting the keyword. Also, the device is provided with a keyword use case number registering means 6 and a keyword use case number list processing means 7. Accordingly, at the time of registering the keyword or retrieving pictures and writings, the keyword and its number of use cases can be displayed in a list, therefore, at the time of registration, which keyword is set, the retrieval can be executed easily, and at the time of retrieval, how many cases can be retrieved by which keyword, etc., or at the time of reviewing a filing system, which keyword is to be reviewed, etc., can be confirmed quickly and easily. In such a way, the burden of an operator can be reduced.

Description

DETAILED DESCRIPTION OF THE INVENTION (Field of Industrial Application) The present invention relates to an electronic filing device that searches for and displays document and image (hereinafter collectively referred to as calligraphy and drawings) data stored in a storage device.

(Prior Art) In a conventional electronic filing device, a keyword is registered in an external storage medium along with calligraphy data, and the corresponding calligraphy data is read out by specifying the keyword.

With traditional electronic filing devices such as those mentioned above.

Due to repeated use of certain keywords, −
The success rate of multi-level searches is low, and there are drawbacks to not getting any hits. In order to eliminate this drawback, conventionally, a filing system such as the types of keywords has been studied, and keywords for calligraphy and painting data have been selected and recorded according to that system.

(Problem to be Solved by the Invention) However, due to the incompleteness of the filing system set in advance, there is a drawback that the number of usages for each keyword is biased. In such cases, users have to check the number of uses for each keyword by inputting search commands for each of the dozens of keywords. There was a problem where I was forced to operate. Furthermore, during a search, it is difficult to know how many items of data will be retrieved using a single keyword unless the search is performed, and the results are used to further narrow down the search, which is extremely troublesome.

In order to solve the above problems, for example, Japanese Patent Application Laid-Open No. 63-278
As stated in Publication No. 138, there is a known method of comparing registered keywords and prohibiting the input of one duplicate keyword when inputting a keyword. The user must remember the keywords, which increases the burden on the user.

It is an object of the present invention to provide an electronic filing device that solves the above-mentioned conventional problems by checking the bias for each keyword in a simple operation and at high speed.

(Means for Solving the Problems) The present invention achieves the above object by providing an electronic filing device that registers keywords and searches document and image data, and stores the keywords input at the time of registration and the number of uses of the keywords in an external storage medium. a means for registering the number of keywords used, the keywords registered in the external storage medium, and
A means for reading the number of keyword usages to read out the number of keywords used, a means for counting the number of keywords used to increase or decrease the number of usages of the read keyword as keywords are added or deleted, and a means for counting the number of keywords used and the number of usages of the read keyword. This is achieved by providing a list processing means for displaying a list of the number of keywords used, thereby making it possible to display a list of registered keywords in use and the number of keywords used.

(Function) According to the present invention, when registering keywords or searching for calligraphy or painting, it is possible to display a list of keywords and the number of keywords used. You can quickly and easily find out whether it is possible to search for a particular item, or which keywords should be reviewed when reviewing your filing system.
It can be easily confirmed.

(Examples) Hereinafter, the present invention will be explained in detail by examples using the drawings.

FIG. 1 is a block diagram showing the configuration of an electronic filing device according to an embodiment of the present invention, in which CPU is a central processing unit, Mm is a main storage device, Kb is a keyboard, Pr is a printer, and DP
is a display device.

Further, 1 is a keyword input means, 2 is a keyword registration means for registering the input keyword in the main memory bag @Mm, and 3
4 is a keyword reading means, 4 is a keyword usage number reading means, 5 is a keyword usage number counting means for increasing or decreasing the number of read keywords by adding or deleting keywords, 6 is a keyword usage number registration means, and 7 is keyword usage. This is a number list processing means.

FIG. 2 shows the hardware configuration of the present invention, in which unexplained symbols refer to the same components as in FIG. 11 is an optical disk used for this purpose. Further, 12 is an optical disk control device that controls the optical disk device 10, and sc is a scanner that reads calligraphic data.

The present invention is configured in more than one manner, and its general operation is the same as that of a conventional electronic filing device, so a detailed explanation will be omitted.

The operation of displaying a list of the number of used items will be explained using FIG.

That is, FIG. 3 is a flowchart showing the operation when registering a keyword, and the operation in FIG. 1 or 2 will be explained below with reference to this flowchart.

First, in step (hereinafter abbreviated as S; the same applies to the others) 1, data on the keyword registration screen is transferred to the display control device 8 under the control of the central processing unit CPU, and the keyword registration screen is displayed on the display device DP. (Sl), the operator specifies and inputs desired calligraphy information from the keyboard Kb (S2). The designation information is stored in the main memory device Mm under the control of the central processing unit WCPU,
The keyword used for the designated key item and its usage count are read out from the main storage device Mm under the control of the keyword usage count reading means 4 (S3).

Note that the keyword and number of items used for each item of search information are stored in the optical disk 11, and when this electronic filing device is started, the search information is read out under the control of the optical disk control device 12 and sent to the central processing unit. C
It is stored in a predetermined area of the main storage device Mm under the control of the PU.

The keywords and the number of usages read from the main memory device Mm in S3 are displayed as a list on the display device WDp under the control of the keyword usage number list processing means 7 (S4).
, the operator can refer to the number of uses for each keyword, and can set keywords that increase search hits.

Next - the keyword of the item is displayed by the operator! It is selected from the list displayed on Dp or input from keyboard Kb (S5).

The input keyword is input by the central processing unit jcPU.

It is determined whether it is an existing item or a new item (S 6
), when it is determined that it is a new input, the keyword usage count counting means 5 increases the number of usages of that keyword by 1 (S7), and then, under the control of the keyword registration means 2, the keyword is stored in the main memory iM. is stored in the keyword buffer 13 in m (S8), and
If it is determined in S6 that the keyword is an existing keyword, 1 is added to the value read out by the keyword usage count reading unit 4 under the control of the keyword usage count counting means 5 (S9), so that it is the latest keyword of the keyword. is stored in the keyword buffer 13 in the main storage device Mm by the keyword usage number registration means 6 as the usage number (S
10) Next, the central processing unit 1CPU determines whether or not there is an input for the next keyword item (Sll
), if there is a key item that has not been input, the process returns to S3 and the same process as above is performed for the next item, and if it is determined that the input is complete, the key item is stored in the keyword buffer 13 under the control of the central processing unit 1CPU. The keywords being used, the number of uses thereof, and the document/drawing designation information stored in a predetermined area of the main memory bag [Mm] are stored in the optical disk controller W1.
12, and an instruction to register the keyword and the number of uses is given to the optical disk control device 12. Optical disk control device! 12 controls the optical disc device 10 and registers the keyword and the number of usages in the optical disc 11 in association with the specified calligraphy and drawings (S12).

Above, the display of a list of keywords and the number of used keywords at the time of keyword registration according to the present invention has been described, but a list of keywords and the number of used keywords is similarly displayed during a search. Note that although an optical disk is used as the storage medium in the above description, it goes without saying that other media may be used, or that the printer Pr may be used for list display.

FIG. 4 is a schematic side view of a list display of keywords and usage counts.

Figure (a) shows the number of keywords used numerically.
Figure (b) is a graphical representation of the number of items used, and Figure (C) is an image display of the number of items used.The format of the list display may be either one or a combination thereof.

With the present invention, the number of hits can be displayed or printed as a list as shown in this figure, so when registering keywords, keywords can be set so that there is no extreme bias in the number of keywords used, and when searching, the number of hits by keyword can be set as a guideline. I gained weight and again.

Gathering information for reviewing the filing system becomes faster.

(Effects of the Invention) As is clear from the above explanation, the present invention displays or prints out a list of the keywords used and the number of uses. When registering, you can easily check which keywords should be set to make searching easier, and when searching, how many hits should be obtained with which keywords, or which keywords should be revised when revising the filing system. This has the effect of allowing quick confirmation and reducing the burden on the operator.

[Brief explanation of drawings]

Fig. 1 is a block diagram showing an electronic filing device according to an embodiment of the present invention, Fig. 2 is a configuration diagram of the hardware of the invention, Fig. 3 is a flowchart explaining the operation, and Fig. 4 is an example of list display. FIG. ■...Keyword input means, 2...Keyword registration means, 3...Keyword reading means, 4...Keyword usage number reading means,
5... Means for counting the number of keywords used, 6...
Keyword usage number registration means, 7... Keyword usage number list processing means, 8... Display control device, 9... Input/output control device, 10... Optical disk device d, 11... Optical disk, 12 ...Optical disk control device, 13...Keyword buffer, CPU
...Central processing unit, Mm ...Main memory, DP
...Display device, Kb...Keyboard, Sc...Scanner, Pr...Printer. Figure 0 Nine ice cubes

Claims (2)

[Claims] (1) In an electronic filing device that registers keywords and searches document and image data, means for registering the number of keywords used and the number of keywords used to register the keyword input at the time of registration and the number of uses thereof in an external storage medium, and the external storage medium a keyword usage number reading means for reading out the keywords registered in the , and the number of keyword usages, and a keyword usage number counting means for increasing or decreasing the number of usages of the read keyword according to the addition or deletion of keywords;
An electronic filing device characterized by being provided with a keyword usage count list processing means for displaying a list of read keywords and the number of usages thereof, thereby making it possible to display a list of keywords that are registered and in use and the number of usages thereof. . (2) The electronic filing device according to claim (1), wherein the list display is performed by printing.