JPH03225464A - Document managing system - Google Patents

Abstract

PURPOSE:To simplify correction work and to easily perform document management by providing an input means, an index display means, a correction content judging means, a correction means, an index update means and an output means. CONSTITUTION:This device is connected to an input device 7 for index, an output device 8 for index information, and an input/output device 9 for designation and display of correction specification and correction part, and is comprised by including the input means 1, the index display means 2, the correction content judging means 3, the correction means 4, the index update means 5, and the output means 6. Therefore, it is possible to easily perform the designation of correction that is enabled only for a document principal text directly in a conventional system by using the picture of an index. Thereby, the correction work can be simplified, and also, the document management can be easily performed.

Description

[Detailed Description of the Invention] [Field of Industrial Application] The present invention relates to a document management system for a Japanese word processor, and in particular, to a document management system in which table of contents information is stored in a storage device, it is possible to proofread document data from a table of contents screen. Regarding document management methods.

[Conventional technology]

In conventional document management systems, the table of contents was created manually, so there was no means to manage documents using the table of contents.

Therefore, if you want to proofread from the middle of a document, specify the point where you want to start proofreading by page number, the first page, or
After locating it on the last page, I searched by going through the pages.

Also, when performing deletion or moving processing, display the document text on the screen, and then select the range to be processed.
They had to be specified directly in the document body in the form of start and end positions.

[Problem to be solved by the invention]

In the conventional document management method described above, the part to be proofread must be specified directly in the text of the document, so if you proofread from the middle of a document where the page number is unknown, it will take a long time before you reach the part to start proofreading. The disadvantage is that it takes time.

In addition, if you want to proofread a certain range of a document, display the main text of the document on the screen by specifying the page number or scrolling through the pages of the document text, and then select the starting and ending points for proofreading. must be specified directly in the document body, so
The disadvantage is that the operation for specifying the calibration range is inconvenient.

The purpose of the present invention is to address the above-mentioned points, and by inputting table of contents information, it is possible to easily specify proofreading specifications, which previously could only be specified directly for the main body of the document, using the table of contents screen. The aim is to provide this as a possible method.

[Means to solve the problem]

The proofreading of the document management system of the present invention uses an input means for inputting table of contents information and data input by this input means.
A table of contents display means for editing and displaying a table of contents; a proofreading content judgment means for judging the input specified proofreading type and proofreading part from the screen displayed by the table of contents displaying means; A calibration means that performs individual calibration processing according to the calibration type, a table of contents update means that updates table of contents information to correspond to data calibrated by this calibration means, and a storage device that stores table of contents information updated by this table of contents update means. and output means for displaying a table of contents screen or displaying a specific position in the text of the document.

〔Example〕

Next, the present invention will be explained in detail with reference to the drawings.

FIG. 1 is a block diagram showing the configuration of a document management system according to an embodiment of the present invention.

The document management system of this embodiment is connected to an input device 7 for a table of contents, an output device 8 for table of contents information, and an input/output device 9 for specifying and displaying the type of proofreading/proofreading part. It is configured to include a table of contents display means 2, a proofreading content judgment means 3, a proofreading means 4, a table of contents update means 5, and an output means 6.

The proofreading means 4 includes a proofreading processing control section 11, an insertion section 12, a deletion section 13, a movement section 14, a copying section 15, and a positioning section 16.
The output means 6 includes an output control section 1
7, a table of contents information data processing section 18, and one screen display section.

The input device 7 inputs table of contents information into the input means 1 by loading a medium in which table of contents information such as chapters and sections is stored. The input device 7 is composed of, for example, a floppy disk device, a magnetic disk device, or the like.

The table of contents information updated by the table of contents update means 5 is stored in the output device 8 by the output means 6. Output device 8
is composed of, for example, a floppy disk device, a magnetic disk device, etc.

The input/output device 9 inputs the type of proofreading process and the location to be corrected based on the table of contents information updated by the table of contents update means 5, or displays the updated table of contents by the output means 6, or
The page to be calibrated determined by the calibrator 4 is displayed by the output 6. Input/output device, for example CRT
Consists of equipment.

The input means 1 inputs table of contents information from the input device 7.

The table of contents display means 2 edits the table of contents information input by the input means 1 and displays the result on the input/output device 9. The contents of the editing performed by the table of contents display means 2 are, for example, chapters,
This includes aligning sections to the left and adding blank lines at each chapter break.

The proofreading content judgment means 3 receives information such as insertion, deletion, movement, copying, positioning, etc. of sentences that is specified and input for each chapter or section on the table of contents screen displayed on the input/output device 9 by the table of contents display means 2. Pass the proofreading type indicating the proofreading information and the proofreading location information.

In the proofreading means 4, the proofreading processing control section 11 controls the insertion section 12 according to the proofreading type passed from the proofreading content judgment means 3.
, deletion section 13, moving section 14, copying section 15, positioning section 1
6, and controls the processing performed regarding the type of proofreading passed from the proofreading content determining means 3.

The insertion section 12 displays the insertion start position when inserting a sentence in units of chapters or sections, for example.

The deletion unit 13 performs a process of deleting sentences in units of chapters or sections, for example.

The moving unit 14 performs a process of moving sentences in units of sections of chapters, for example.

The copying unit 15 performs a process of copying texts in units of chapters or sections, for example.

The positioning unit 16 performs a process of displaying, for example, the beginning of a specific chapter or section as a proofreading start position.

The table of contents display means 5 updates the table of contents information based on the document data as a result of proofreading by the proofreading means 4.

In the output means 6, the output control section 17 causes the table of contents information data output section 18 to store the table of contents information based on the table of contents information updated by the table of contents display means 5, and also displays the table of contents using one screen display section. Controls the process of outputting to the screen.

The table of contents information data output unit 18 outputs the table of contents information updated by the table of contents updating means 5 to the output device 8.

One screen display unit displays and outputs the table of contents updated by the table of contents update means 5 to the input/output device 9.

Next, the operation of the document management system of this embodiment configured as described above will be explained.

When the document management system using a table of contents is activated, the input means 1 first inputs table of contents information from the input device 7 and passes it to the table of contents display means 2.

The table of contents information here is information about elements such as chapters and sections that calibrate the table of contents, and includes information on the level, level number, element name, page number, line number, page number, and position of the table of contents element.

The level of the table of contents element represents the hierarchical order of a logical group, such as chapter 1 and section 2.

The level number is the value of the number of the chapter, section, etc. that is actually assigned, and the element name is the name of the chapter, section, etc. The number of pages and number of lines represent the content amount of data in the chapter, section, etc. The amount of data is the sum of the number of pages and the number of lines. The position represents the position counted from the beginning of the document data.

Assuming that the table of contents information data stored in the medium loaded in the input device 7 has contents as shown in FIG. 3, level 1 of the table of contents elements before proofreading is '1° Introduction', '2. Compound document', "3. Graph processing function", '4. Implementation method'
,゛5. Consideration', "6. Conclusion ° The information of the six items is also used as level 2 of the table of contents element before proofreading, "3.
1 Graph processing°, ``3.2 Functions'' 4.1 Methods'', ``4
．． 2. Information on four items of the graph data structure is input.

Next, the table of contents display means 2 edits the table of contents information data passed from the input means 1, and sends the result of adding digit alignment and blank line information to the input/output device 9 as shown in FIG. 2(a). The table of contents is displayed and output, and control is passed to the proofreading content determining means 3.

Subsequently, the proofreading content judgment means 3 determines whether the proofreading type and proofreading location inputted to the table of contents screen displayed on the input/output device 9 by the table of contents display means 2 are inserted, deleted, moved, copied, or
Determine whether it is in any of the positions and for which chapter or section it is specified.

At this time, it is assumed that 'deletion part' is specified as the proofreading type and '2. copy document' is specified as the proofreading part.

Next, the proofreading process control unit 11 selects the elements of the table of contents "2.
For the compound document′, identify the position of the table of contents information data,
The position is passed to the deletion unit 13 as input information.

The deletion unit 13 refers to the table of contents information data and deletes "2. The content of the document body is deleted from the start line of the "compound document" up to the level immediately preceding "3. Graph processing function", which is the level of the next identical table of contents element.

Next, the table of contents updating means 5 updates the table of contents information data based on the data of the document body deleted by the proofreading means 4. At this time, ``2.'' of the original table of contents information data. Delete the information of the compound document' and change the table of contents information data to 3. Graph function" Updates the level number, page number, and position for the following elements.

The output control section 17 outputs the information of the table of contents information data to the output device 8 by means of the table of contents information data output section 18 based on the information of the table of contents information data updated by the table of contents update means 5. Further, the output control section 17 displays the table of contents information updated by the table of contents updating means 5 on the input/output device 9 using the screen display section 19 .

As a result of the above proofreading process using the document management method, for example, a document with a table of contents as shown in Figure 2<a) can be created as shown in Figure 2(b) without actually developing the text of the document on the input screen. The document data is proofread to correspond to the table of contents shown.

In the explanation of the above operation, from the table of contents shown in FIG. 2(a), '2. The explanation has been given by taking the case of deleting a compound document' as an example, but in the same way, for example, the table of contents shown in FIG. 2(a) can be deleted.
When inserting the 51 graphic processing function', the document data is proofread as shown in FIG. 2(C).

〔Effect of the invention〕

As explained above, the present invention provides an input means, a visual display means, a proofreading content judgment means, a proofreading means, a table of contents updating means, and an output means. , you can proofread the data in the document text. In other words, it is no longer necessary to scroll through the pages of the text of the document to find the proofreading area, and the range to be proofread can also be specified using the table of contents, which has the effect of simplifying proofreading work and making document management easier. .

[Brief explanation of drawings]

FIG. 1 is a block diagram showing the configuration of a document management system based on a table of contents according to an embodiment of the present invention, and FIGS. 2(a), (b) and (
C) is a diagram showing an example of the table of contents displayed and output on the input/output device before and after proofreading using the document management method of this embodiment, and FIG. ′! of the table of contents information data input from the input device! fIi
FIG. DESCRIPTION OF SYMBOLS 1... Input means, 2... Table of contents display means, 3... Calibration content judgment means, 4... Proofreading means, 5... Table of contents updating means, 6... Output means, 7... Input device, 8...
Output device, 9... Input/output device, 11... Calibration processing control section, 12... Insertion section, 13... Deletion section, 14...
・Moving part, 15... Copying part, 16... Positioning part,
17... Output control unit, 18... Table of contents information data output unit, 19... Screen display unit.

Claims (1)

[Claims] An input means for inputting table of contents information, a table of contents display means for editing and displaying the table of contents from the data input by this input means, and a specified calibration type and calibration location input from the screen displayed by this table of contents display means. and a proofreading means that performs individual proofreading processing according to the proofreading type determined by the proofreading content judgment means.
A table of contents update means for updating the table of contents information to correspond to the data calibrated by the proofreading means, and a table of contents information updated by the table of contents update means to be output to a storage device to display a table of contents screen or specify the main text of the document. A document management method comprising: an output means for displaying a position.