JPH04101574A - Electronic filing system - Google Patents

Abstract

PURPOSE:To improve secrecy by managing a picture received with the help of a password sent from a transmission party facsimile equipment which permits password transmission. CONSTITUTION:The picture, a management information 14, and a password 15 from a transmission party facsimile equipment 10 are input through a line 11 to a facsimile control part 4 and a password receiving part 5. Next, the password receiving part 5 outputs the password 15 to a file management part 6. Then, the file control part 6 prepares a file management table 17. Subsequently, the picture received by the facsimile control part 4 is temporarily stored in a storage part 7. To retreave the received picture, a password is input through a keyboard 1. Next, the file control part 6 compares the password and the password 15 in the file management table 17, and when the two passwords coincide with each other, the received picture stored in the storage part 7 is displayed in the display part 2.

Description

[Detailed Description of the Invention] [Industrial Application Field] The present invention relates to an image management method in an electronic file system equipped with a facsimile reception function, and in particular, an image management system that uses a password sent from a destination facsimile machine capable of password communication. By managing the received images, can only those who know the password receive the images? The present invention relates to an electronic file system that allows N-authentication and maintains the confidentiality of received images.

[Conventional technology]

Conventionally, nine electronic file systems equipped with a facsimile reception function manage received images by using information such as the destination identification number sent from the destination, and lif # information.
It was stored sequentially in the storage unit. Then, when an image that is subsequently stored in the storage unit is registered as a document in an external storage device, a password for document registration is added.

An example of a conventional electronic file system is shown in FIG. 3 and will be described.

In this FIG. 3, 21 is a keyboard, 22 is a display unit that displays the received image, and these are the system control unit 2.
Connected to 3. 24 is a facsimile control unit that receives images sent from old destinations and management information such as destination identification number; 25ii is a file management unit that manages received images based on the above management information; 26 is a receiving A magnetic disk 27 temporarily stores images, and an optical disk 27 registers received images as documents, and these constitute an electronic file system 28. Reference numeral 29 denotes a destination facsimile machine, which is connected to the electronic file system 28 via a line 30.

FIG. 4 #:l: This is a schematic diagram showing a file management table created by the file management section 25 in FIG. 3. The file management table 35 shown in FIG. 4 is composed of management information 33 consisting of a destination identification number (destination facsimile number) 31 and the number of received sheets 32, and a management number 34.

Next, the operation will be explained.

First, in FIG. 3, an image and management information 33 such as the destination identification number (destination facsimile number) 31 in the file f-embedded table 35 shown in FIG. Control unit 2
Enter 4. The facsimile control section 24 outputs a destination identification number (destination facsimile 'J number) 31 and the number of received sheets 32 to the conference file management section 25 . The file management section 25 stores management information 33 consisting of a destination identification number (destination facsimile number) 31 and the number of received sheets 32 in a file management table 35.
Enter the management number 34 corresponding to .

Next, the file management unit 25 receives the received image gI! , and instructs the system control unit 23 to store it on the magnetic disk 26. The image received by the facsimile control unit 24 is temporarily stored in the magnetic disk 26 under the control of the system control unit 23. When the image is stored on the magnetic disk 26, the management information 33 in the file management table 35 is displayed on the display section 22.
will be displayed.

Next, select an image to be displayed from the received 1iji me from the keyboard 21 and display it on the display section 22, enter document information such as a document name into the displayed image from the keyboard 21, and if necessary, enter the image for document registration. The password is added and registered on the optical disc 2γ.

[Problem to be solved by the invention]

Furthermore, in the electronic file system described above and equipped with a conventional facsimile reception function, anyone can search for received images that are temporarily stored in the storage unit until they are registered as documents in an external storage device, which is important. This is not desirable in terms of receiving and storing highly confidential documents, etc.
There was a problem with the lack of confidentiality.

[Means to solve the problem]

The electronic file system of the present invention is an image management method in an electronic file system equipped with a facsimile receiver, in which images sent from a destination facsimile capable of password communication and management information such as a destination identification number are stored. a facsimile control unit that receives the facsimile, a password receiving unit that receives the password sent from the destination facsimile machine, a file management unit that manages all the images received from the password and information such as the destination identification number; A storage section that temporarily stores the nine strokes received by the facsimile control section, a display section that displays the images stored in this storage section, and a display section that displays document information such as a document name on the image stored in the storage section. It consists of an external storage device that is added and registered as a document file, and a system control unit that controls a series of these operations.

[Effect]

In the present invention, received images are managed using a password sent from a facsimile machine with which password communication is possible.

〔Example〕

Embodiments of the present invention will be described in detail below based on the drawings.

Figure 1 shows an example of the electronic file system according to the present invention.
FIG. 2 is a block diagram showing s.

In FIG. 4, 1 is a keyboard, 2 is a display unit that displays images stored in a storage unit, and these are connected to a system control unit 3 that controls a series of operations. 4 is a facsimile control unit that receives management information such as an image and a destination identification number sent from a destination facsimile machine capable of password communication; 5 is a password that receives a password sent from a destination facsimile machine; A receiving unit, 6 a file management unit that manages images received from information such as the password and destination identification number, 7 a storage unit that temporarily stores images received by the facsimile control unit 4, and 8 this storage. This is an external storage device that adds document information such as a document name to the image stored in the section 7 and registers it as a document file, and these devices constitute an electronic file system 9. Here, the storage unit 7 is composed of, for example, a magnetic disk, and the external storage device 8 is composed of, for example, an optical disk.

Reference numeral 10 denotes a destination facsimile machine capable of password communication, which is connected to the electronic file system 9 via a line 11.

FIG. 2 is a schematic diagram showing a file management table created by the file management section 6 in FIG. The file management table 17 shown in FIG.
It consists of a password 15 and a management number 16.

Next, the operation of the embodiment shown in FIG. 1 will be explained with reference to FIG. 2.

First, in FIG. 1, the destination facsimile') 10 multiple images, the management information 14 such as the destination identification number (destination facsimile number) 12, and the password 15 in the file management table 17 shown in FIG. The password is input to the facsimile control unit 4 and the password receiving unit 5 via 11. The password receiving unit 5 outputs the password 15 in the file management table 17 shown in FIG. 2 to the file management unit 6. In addition, the facsimile control unit 4 inputs the destination identification number (destination facsimile number) 12 and the number of received sheets 13 in the file management table 17 to the file management unit 4.
Output to. Then, this file management section 6 stores, in the file management table 17, management information 14 and a password 15 consisting of a destination identification number (destination facsimile number) 12, the number of received sheets 13, and a management number 16 corresponding to the above information. input. Next, the file management section 6 instructs the system control section 3 to store the received image in the storage section 7. The image received by the facsimile control section 4 is temporarily stored in the storage section 7 under the control of the system control section 3. When the image is stored in the storage section γ, the management information 14 in the file management table 17 is displayed on the display section 2.

Next, when searching for a received image, a password is input from the keyboard 1. The file management section 6 uses the password entered from this keyboard 1 and the file management table 1.
7 password 15 is compared. If both passwords match, the file management section 6F! , , permits the system control unit 3 to read the corresponding received image, and from this K the received image stored in the storage unit 7 is displayed on the display unit 2.

Next, document information such as a document name is input into the displayed image using the keyboard 1, and if necessary, a password for document registration is added and registered in the external storage device 8. At this time, the file management section 6 is not involved.

〔Effect of the invention〕

As explained above, the electronic file system of the present invention is
Since the configuration is configured to manage the received images using the password sent from the facsimile machine of the sending destination, the password reception section allows only those who know the password to search for the received images, ensuring the confidentiality of the received images. It has the effect of being able to.

[Brief explanation of drawings]

FIG. 1 is a block diagram showing an embodiment of an electronic file system according to the present invention, FIG. 2 is a schematic diagram showing a file management table created by the file management section in FIG. 1, and FIG. 3 is a conventional electronic file system. A block diagram showing an example of
FIG. 4 is a schematic diagram showing a file management table created by the file management section in FIG. 1...keyboard, 2...-display section, 3...
System control section, 4...Facsimile control section, 5.
...-Password receiving section, 6...File management section,
7..φ.Storage unit, 8..External storage device, 9..
-Electronic file system, 10--Facsimile of destination.

Claims (1)

[Claims] In an image management method in an electronic file system equipped with a facsimile reception function, a facsimile control unit receives an image sent from a destination facsimile capable of password communication and management information such as a destination identification number; a password receiving unit that receives a password sent from a destination facsimile; a file management unit that manages the received image based on the password and information such as the destination identification number; and a facsimile control unit that manages the received image. A storage unit for temporarily storing images, a display unit for displaying images stored in the storage unit, and an external storage device for adding document information such as a document name to the images stored in the storage unit and registering the images as document files. and a system control unit that controls a series of these operations.