JPH05314127A - External reference system for document data - Google Patents

Abstract

(57) [Abstract] [Purpose] Even if common data exists in one document or across a plurality of documents in a document processing device, the contents of the common data can be automatically analyzed without performing a search operation for each common data. The purpose is to update. [Structure] An external reference block describing key information of data to be written is written to the document data expanded in the document edit buffer 13, and an external reference variable list recording actual data corresponding to the key information is written. The external variable database 2 is managed in the same document file 20.
1 has the latest information of the actual data, and when the document data is read from the document file 20, the referenced actual data in the corresponding external reference variable list is updated based on the external variable database 21, The actual data corresponding to the key information corresponding to the external reference block portion in the data is replaced and output to the display 18 or the printer 19.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document data management system for managing common items between a plurality of documents by referring to external data when a document is created and edited using a data processing device such as a personal computer. Regarding external reference method.

[0002]

2. Description of the Related Art For example, when creating a product catalog for a new year version, in order to change the document format to the same price as the old year version and change only the price part to the new price, only the numerical part indicating the price is individually changed. The price display is changed by rewriting or using the search function of the same character string.

Here, for example, when it is desired to reflect the new price in all of a plurality of catalogs in which the same product is posted,
The above artificial price rewriting work must be performed on all the catalog documents.

[0004]

That is, when it is desired to change common data existing in one document or in a plurality of documents to new common data, it is extremely difficult to search the individual data positions for rewriting. Troublesome, and also
Even if the automatic search function is used, it is necessary to perform an automatic search operation for each document.

The present invention has been made in view of the above problems,
Even if common data exists in one document or across multiple documents, it is possible to automatically update the contents of the common data without having to perform a search operation for each common data. The purpose is to provide a scheme.

[0006]

That is, the external reference method of document data according to the present invention is an external reference block for writing key information of data to be written in advance for an edited document data character string. Reference block setting means, an external reference variable list recording the actual data corresponding to the key information of the external reference block set by this setting means, and this external reference variable list with the document data in which the external reference block is set. Document file means for storing and managing in association with each other, external variable database having the latest information of actual data recorded in the external reference variable list, and when reading the document data from the file means,
The external reference list updating means for updating the actual data in the external reference variable list corresponding to the read document data based on the external variable database, and the external reference block portion in the document data read from the file means in correspondence with the external reference block portion. An external reference replacement means for replacing the actual data in the external reference variable list corresponding to the key information in the block, and a document output means for outputting the document data subjected to the data replacement processing by the replacement means. Is.

[0007]

That is, when the document data stored in advance in the document file means is designated and displayed or printed, all the referenced actual data in the external reference variable list corresponding to the designated document data are stored in the external variable database. It is updated to the latest data content based on the above and is replaced or displayed or printed out in correspondence with the external reference block part in the document character string. The price will be automatically reflected.

[0008]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 shows the configuration of a document processing apparatus provided with an external reference system for document data.
A PU (Central Processing Unit) 11 is provided.

The CPU 11 includes a control unit 12, a document edit buffer 13, and a document edit program area 1
4. The external variable notification program area 15 is provided to control the operation of the document processing apparatus.
A keyboard 16, a mouse 17, a display 18, a printer 19, a document file memory 20, and an external variable database memory 21 are connected.

The document edit buffer 13 stores document data currently created, proofread, or edited. In this case, the common data portion in the document data has a predetermined format indicating an external reference destination of the data content. The external reference block of is written.

The document file memory 20 stores and saves the document data that has been created, proofread, or edited in the document buffer 13, and the one document file contains
An external reference list in which the data content referred to in each external reference block in the stored document is recorded, and a storage area for each external reference freeze flag indicating whether or not to freeze the list content are provided.

FIG. 2 shows a data storage state in one catalog document file in the document file memory 20 of the above document processing apparatus. Inside the document character string 31, the common data (product price in this case) is stored. The external reference block 32 is written corresponding to the writing position, and the data indicating the content is recorded in the external reference variable list 33 corresponding to the variable name in each block.

Here, the external reference freeze flag 34 is "1".
Is written, the above external reference variable list 3
The external reference data in 3 is fixed and is "0".
Is written, it is updated according to the rewriting of each product price (variable value) in the external variable database memory 21.

The external variable database memory 21 stores the latest variable value corresponding to the designated variable name of the external reference block 32 included in all the document data edited and saved in this document processing apparatus. The various latest variable values stored in the memory 21 are, for example, in the case of a product price, rewritten to the latest price and saved when the price is reviewed.

In the document variable program area 14, an external reference block processing program a, which is activated when an external reference block is set or deleted in the document character string during document editing, and an external reference freeze flag 3 supported by the user.
4, the external reference flag processing program b that is activated when turning on and off 4, and that is activated when displaying or printing a document,
An external reference replacement processing program c that replaces the external reference block portion included in the document data with the variable value corresponding to the specified variable name and displays or prints it out, and displays the external reference freeze flag 34 in the state of "0" or The external reference list update processing program d, which is activated at the time of printing or when the external reference freeze flag 34 is changed from “1” to “0” and updates the external reference variable value in the external reference variable list 33, When the external reference block processing program a or the external reference list update processing program d is activated, the external reference database inquiry processing program e that is activated when the latest variable value is inquired is stored in the external variable database memory 21.

In the external variable notification program area 15,
A processing program that is started when the external reference-based inquiry processing program e is started and retrieves a variable value corresponding to the inquiry variable name from the external variable database memory 21 is stored. Here, as the external variable notification program, a program corresponding to the memory format of the external variable database memory 21 is introduced.

FIG. 3 shows the print or display state of the document data in the above document processing apparatus. The writing portion of the external reference block 32 corresponds to the designated variable name as the writing of the external reference block is completed. The variable value is read from the external reference variable list 33, substituted and substituted, and output as print or display data. Next, the operation of the document processing apparatus having the above configuration will be described.

FIG. 4 is a flowchart showing the setting / deletion process of the external reference block in the document processing apparatus. The document data being edited is expanded in the document edit buffer 13 and displayed on the display 18 via the control unit 12. It is displayed.

Here, in the document character string, for example, a block [external reference-variable "product A price"] indicating the price of product A as an external reference is mouse 17 or keyboard 16.
When the input is set using, the external reference block processing program a stored in the document editing program area 14 is started, and first, the external reference variable list 33 stored together with the document data file currently being edited is displayed in the document file memory. It is read from 20 to the control unit 12 and it is determined whether or not there is the variable name "Product A price" designated in the setting block (steps S1 to S4).

In step S4, "Yes", that is, the variable name corresponding to the designated variable name "Product A price" is
If it is determined that the external reference variable list 33 already exists, the variable name counter indicating how many common external reference blocks exist in the same document is incremented by "+1" (step S5).

On the other hand, in step S4, "N
o ”, that is, when it is determined that the variable name corresponding to the designated variable name“ Product A price ”does not yet exist in the external reference variable list 33, the external reference base inquiry stored in the document editing program area 14 is executed. When the processing program e is started up, the external variable notification program (15) is also started up, and the latest variable value stored in the external variable database memory 21 is selected from the latest variable values corresponding to the specified variable name “Product A price”. The variable value is retrieved and read by the control unit 12, and is newly added to the external reference variable list 33 (steps S6 to S8). In this case, external reference variable list 3
"1" is set to the counter of the variable item newly added to 3 (step S5).

Then, the designated variable name "Product A price" is set in correspondence with the setting portion of the external reference block in the document character string.
The variable value "500,000 yen" corresponding to is replaced and displayed (step S9).

On the other hand, when the data portion corresponding to the external reference block (for example, 500,000 yen) in the edited document is deleted, the external reference block processing program a stored in the document editing program area 14 is started, and the document editing is performed first. External reference block corresponding to the deleted data in the document character string expanded in the buffer 13 [external reference-variable "Product A
The price "] is deleted, and the external reference variable list 33 stored together with the document data file currently being edited is read from the document file memory 20 to the control unit 12, and the deleted variable value" 500,000 yen ". The variable name counter corresponding to the variable name "Product A price" is decremented by "-1" (steps S1, S2 → S10, S11).

Here, when the counted down variable name counter value becomes "0", the variable list item corresponding to the counter value "0" is deleted from the external reference variable list 33 (step S12). , S13). Then, the variable value "500,000 yen" corresponding to the deleted portion in the document character string displayed on the display 18 is erased and displayed (step S14).

FIG. 5 is a flow chart showing the update / replacement processing of the external reference variable value for the stored document in the above document processing apparatus. When the display or printing of arbitrary document data is designated by the operation of the mouse 17 or the keyboard 16. The control unit 12 reads out the document data file designated to be displayed or to be printed, which is stored in the document file memory 20, is expanded in the document buffer 13, and the external reference freeze flag 34 recorded in the same document file is displayed. "1" or "0" is determined (steps A1 to S)
5).

If "No" in this step A5, that is, if the external reference freezing flag 34 corresponding to the document data designated for display or printing is judged to be "0", the external reference variable list 33 is frozen. Since the external reference list update processing program d and the external reference base inquiry processing program e stored in the document editing program area 14 are activated, the document variable notification program (15) is activated and the external The process of updating the reference variable value is started.

That is, the external reference variable list 33 in the document data file designated to be displayed or printed.
Is read by the control unit 12 and the latest variable value of the variable name corresponding to each item in the variable list is retrieved from each of the latest variable values stored in the external variable database memory 21 one by one, and the control unit is searched. 12, the variable values in the corresponding external reference variable list 33 are sequentially replaced with the latest ones and updated (steps A6 to A11).

Thereafter, in step A10, "Y
es ”, that is, the variable values corresponding to all the variable names recorded in the external reference variable list 33 read by the control unit 12 are updated based on the latest variable values in the external variable database (21), and the updated list is displayed. When it is determined that the update processing is completed when the item reaches the final position, the external reference replacement processing program c stored in the document editing program area 14 is started.

Then, the variable value corresponding to the designated variable name corresponding to the set portion of the external reference block in the document character string expanded in the document edit buffer 13 is updated through the processing of steps A6 to A11. The selected external reference variable list 33 is replaced and substituted, and the display 1 is displayed.
8 or the printer 19 displays or prints out (steps A12 and A13).

Therefore, the document file memory 20 is previously stored.
When designating and displaying or printing the document data stored in, the all referenced variable values in the external reference variable list 33 corresponding to the designated document data are the latest variables based on the external variable database (20). It is updated to the value, and it is replaced or displayed or printed according to the external reference block part in the document character string, so that the latest price is automatically displayed in the price description part of the product catalog of the old version that was saved in advance. It will be reflected, and the work of retrieving and rewriting the price description part one by one can be omitted when creating the New Year version catalog.

On the other hand, in step A5, "Ye
s ”, that is, when the external reference freezing flag 34 corresponding to the document data designated to be displayed or to be printed is determined to be“ 1 ”, the external reference variable list 33 is in a frozen state. The external reference substitution processing program c stored in the document edit program area 14 is immediately started without executing the update processing of the external reference variable value in A11 to the document character string expanded in the document edit buffer 13. The variable value corresponding to the designated variable name is selected from the external reference variable list 33, substituted and substituted, and displayed or printed out on the display 18 or the printer 19 corresponding to the set portion of the external reference block of A5 → A12, A13).

Therefore, the document file memory 20 is previously stored.
When the external reference freezing flag 34 is "1" when the document data stored in is displayed or printed, the referenced variable value in the external reference variable list 33 is not updated and the document character is not updated. The external variable block (21) is rewritten to correspond to the new price, for example, to obtain a pre-stored old-year product catalog because it is replaced and displayed or printed in correspondence with the external reference block portion in the column. Even if it is, it is possible to prevent the old price from being rewritten to the new price without executing the updating process of the external reference variable value.

FIG. 6 is a flow chart showing the ON / OFF processing of the external reference freezing flag 34 recorded in the document file of the above document processing device. The mouse 17 is used to freeze the external reference variable value of arbitrary document data. Alternatively, when the flag "ON" is designated by operating the keyboard 18, "1" is written in the external reference freeze flag 34 corresponding to the designated document file (steps B1 to B3).

On the other hand, if the flag "OFF" is specified in order to cancel the freezing of the external reference variable value of arbitrary document data,
External reference freeze flag 3 corresponding to the specified document file
"1" is erased from 4 and "0" is set (steps B1, B2 → B4).

Thus, the external reference freezing flag 34 is set to OF.
When F is set, the external reference variable list 33 corresponding to this flag is unfrozen, so the external reference list update processing program d and external reference base inquiry processing program e stored in the document editing program area 14 are released. When the document variable notification program (1
5) is started, and steps A6 to A1 in FIG.
In the same manner as the process of 1, the external reference variable value update process is executed, the external reference replacement process program c is started, and the external reference block part corresponding to the specified variable name included in the defreeze document data is executed. Variable value replacement output processing is executed.

That is, by operating the external reference freeze flag 34 corresponding to each document file, the latest information stored in the external variable database (21) is reflected in the external reference block portion included in each document data. You can select whether or not to display it, and the document data you want to save as the old document is always displayed or printed as it is.
For the document data to which the latest information is to be reflected, the variable value corresponding to the external reference block is automatically updated and output.

Therefore, according to the document processing apparatus having the above configuration, the external reference in which the key information of the data to be written is described in advance for the document data character string 31 developed and edited in the document edit buffer 13 by the control unit 12 The block 32 is written, and the external reference variable list 33 in which the actual data corresponding to the key information of the external reference block 32 is recorded is stored and managed in the same document file (20), and the external variable database (21) is stored. When the document data is read from the document file (20), the referenced actual data in the external reference variable list 33 corresponding to the read document data is stored in the external variable database ( 21) An external reference variable that is updated based on 21) and corresponds to the key information corresponding to the external reference block part in the document data. Since the actual data in the strike 33 is configured to be outputted is replaced on the display 18 or the printer 19 sets the prior document and the common data part in the new document data as an external reference block 32,
Data common to the conventional data can be reflected in the new document, and when the data content of the external variable database (21) is changed, it corresponds to the external reference block part set in all the document data. Then, the latest information can be automatically reflected. As a result, for example, when creating a product catalog for the new year version, it is not necessary to perform an artificial operation such as individually retrieving and rewriting the numerical value portion indicating the price.

Further, the document file (20) is provided with an external reference freeze flag 34, and by setting this flag to "1", the external reference variable list 33 is updated based on the external variable database (21). Since the configuration is not performed, it is possible to arbitrarily prevent the latest information in the external variable database (21) from being reflected in the old document that needs to be saved.

[0039]

As described above, according to the present invention, the external reference block setting means for writing the external reference block describing the key information of the data to be written in advance for the document data character string to be edited, and this setting. An external reference variable list recording actual data corresponding to the key information of the external reference block set by means, and a document file for storing and managing the external reference variable list in association with the document data in which the external reference block is set. Means, an external variable database having the latest information of the actual data recorded in the external reference variable list, and the document in the external reference variable list corresponding to the read document data when the document data is read from the file means. External reference list updating means for updating data based on the external variable database, and a sentence read from the file means External reference replacement means for replacing the actual data in the external reference variable list corresponding to the key information in the block corresponding to the external reference block portion in the data, and the document data subjected to the data replacement processing by the replacement means. Since the document output means for outputting is provided, 1
Even when common data exists in a document or across a plurality of documents, it is possible to automatically update the contents of the common data without the need to search the individual common data.

[Brief description of drawings]

FIG. 1 is a block diagram showing the configuration of a document processing apparatus having an external reference system for document data according to an embodiment of the present invention.

FIG. 2 is a diagram showing a data storage state in one catalog document file in a document file memory of the document processing apparatus.

FIG. 3 is a diagram showing a print or display state of document data in the document processing apparatus.

FIG. 4 is a flowchart showing a process of setting / deleting an external reference block in the document processing apparatus.

FIG. 5 is a flowchart showing an external reference variable value update / replacement process for a stored document in the document processing apparatus.

FIG. 6 is a flowchart showing ON / OFF processing of an external reference freeze flag recorded in a document file of the document processing apparatus.

[Explanation of symbols]

11 ... CPU, 12 ... Control unit, 13 ... Document edit buffer, 14 ... Document edit program area, 15 ... External variable notification program area, 16 ... Keyboard, 17 ... Mouse, 18 ... Display, 19 ... Printer, 20 ... Document file Memory, 21 ... External variable database memory,
31 ... Document data character string, 32 ... External reference block, 3
3 ... External reference variable list, 34 ... External reference freeze flag.

Claims (1)

[Claims] 1. An external reference block setting means for writing an external reference block describing key information of data to be written in advance for a document data character string to be edited, and an external reference block key set by this setting means. An external reference variable list recording actual data corresponding to information, a document file means for storing and managing the external reference variable list in association with the document data in which the external reference block is set, and recording in the external reference variable list And an external variable database having the latest information of actual data, and when the document data is read from the file means, the actual data in the external reference variable list corresponding to the read document data is updated based on the external variable database. The external reference list update means and the external reference block in the document data read from the file means. External reference replacement means for replacing the actual data in the external reference variable list corresponding to the key information in the block corresponding to the part, and document output means for outputting the document data subjected to the data replacement processing by the replacement means An external reference method for document data, characterized by comprising: