JPH056366A - Method and device for processing document - Google Patents

Abstract

(57) [Summary] [Purpose] An object is to provide a document processing method and apparatus capable of reading an existing document original and automatically creating document data in the same format as the document original. A document original is photoelectrically read by a scanner 15 and input, and a character portion of the read original image is discriminated by a character recognition unit 15. Based on the position information of the character portion thus determined, the format of the document portion and page number of the document data, the header / footer, etc. is set.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing apparatus, and more particularly to a document processing method and apparatus for typesetting and editing document data.

[0002]

2. Description of the Related Art Conventionally, in a document processing apparatus for typesetting and editing an advanced document of this kind, information such as a printing plate, page number, header / footer, etc. is created and stored in advance when creating document data. When outputting the document data, the format of the output documents can be collectively set by designating the format and the like.

[0003]

However, in the above-mentioned conventional example, when setting the same plate, page number, header / footer, etc. as the existing document sheet, the plate size of the document,
There is a drawback that the complicated work of measuring the page number position and the position of the header / footer and then inputting those numerical values is required.

The present invention has been made in view of the above conventional example, and provides a document processing method and apparatus capable of reading an existing document original and automatically creating document data of the same format as the document original. The purpose is to provide.

[0005]

In order to achieve the above object, the document processing apparatus of the present invention has the following configuration.
That is, in a document processing apparatus for creating document by inputting document information, reading means for photoelectrically reading and inputting a document original, determining means for determining the character portion of the original image read by the reading means, and And a format setting unit that sets the format of the document data based on the position information of the character portion determined by the determination unit.

To achieve the above object, the document processing method of the present invention comprises the following steps. That is, a document processing method for inputting document information to create a document, which comprises photoelectrically reading a document original and inputting the same, determining a character portion of the read original image, and determining the determined character. And a formatting step for setting the format of the document data based on the position information of the portion.

[0007]

With the above arrangement, the document original is photoelectrically read and input, and the character portion of the read original image is determined. It operates so as to set the format of the document data based on the position information of the character portion thus determined.

[0008]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT A preferred embodiment of the present invention will now be described in detail with reference to the accompanying drawings.

FIG. 1 is a block diagram showing the configuration of the document processing apparatus of this embodiment.

In the figure, 1 is a CPU for controlling the entire apparatus, 2
Is a program memory (PMEM) for storing control programs and information of the apparatus, and 3 is a communication interface (I / F) unit such as RS232C. Reference numeral 4 is a keyboard for inputting characters, symbols and the like, 5 is a pointing device such as a mouse, and 6 is a keyboard interface for connecting the keyboard 4 and the pointing device 5. Reference numeral 7 denotes a system bus for transmitting address signals, data and control signals inside the device. 8 is a display unit such as a CRT for displaying an image, 9 is an image memory such as a video RAM (VRAM) for expanding image information on the display unit 8, and 10 and 11 are external storages such as a floppy disk drive and a hard disk drive, respectively. It is a device. Reference numeral 12 is a disk interface unit of these external storage devices.

Reference numeral 13 is a recording device such as a printer for printing an image. An image memory (IMEM) 14 stores image data to be output to the printer 13. 1
Reference numeral 5 is a scanner for reading characters and graphic information on a document image. A character recognition unit 16 character-recognizes the image information read by the scanner 15, for example, identifies the document data portion of the read document image, and based on the identification result, the margin portion of the document, the page number portion and the header. The footer part is detected.

The processing operation of the embodiment having the above configuration will be described with reference to the flow charts of FIGS. Note that the document selection menu screen of FIG. 3, the display screen when changing the format of FIG. 4, the storage state of the format data of FIG. 6, the document file format of FIG. 7, the page number setting screen of FIG. 8, the header of FIG. Regarding the setting screen of the footer (text numbers at the top and bottom of the page and title position), description will be sequentially added in the description of the flowchart.

FIG. 2 is a flowchart showing a process of reading a document by the scanner 15 and reading format information.

First, at the start of document creation, the document selection menu screen shown in FIG. 3 is displayed on the screen of the display unit 8. On this screen, items necessary for creating a document are displayed as marks (hereinafter, referred to as icons) such as pictures and symbols. First, in step S1, the pointing device 5 is used to designate the currently displayed icon 21 of an existing document or the document sheet 22 indicating a new document sheet, for example. As a result, the designated document data is read from the external storage device 10 or 11 under the control of the control program stored in the program memory 2,
Next, in step S2, processing for inputting necessary format information is performed in order to change the format of the read document into a desired format.

Here, the process of changing the format information will be described. As shown in FIG. 4, various format information is displayed on the display screen of the display unit 8, for example, the plate size reading designation unit 3
1, the upper margin (top) 32, the lower margin (ground) 34, the left margin (throat) 33, the right margin (edge) 35, etc., which are necessary items for changing are displayed, and it is desired to change them with the pointing device 5. Point to. Here, as default values, the upper margin (top) 32, the lower margin (ground) 34, and the left margin (throat) 33 are set to 32.0 mm, and the right margin (edge) 35 is set to 31.6 mm. Has been done.

When the printing plate size designation section 31 is clicked by the pointing device 5, it is determined that the existing document sheet is read (step S3), the process proceeds to step S4, and the existing document sheet is read by the scanner 15 (step S4). Step S4). Next, in step S5, desired document format information, that is, upper, lower, left, and right margin data is set according to the format of the read document sheet. When the format of the document is set in this way, the format is displayed on the screen of the display unit 8 (step S6). Next, in step S7, if it is not determined whether or not there is another document to be input, the process ends, but if there is, the process returns to step S1 and the document is designated as described above.

On the other hand, if it is determined in step S3 described above that the existing document sheet is not read, step S3
In step 6, the document in the format input in step S2 is displayed on the display unit 8.

Next, with reference to the flow chart of FIG. 5, a process of reading an original by the scanner 15 and recognizing characters by the character recognizing unit 16 and setting format information will be described in detail.

First, the plate size reading designation unit 31 (FIG. 4) shown in FIG. 4 is used as a pointing device 5 such as a mouse.
When instructed by the etc., the process proceeds to step S9 and the scanner 1
5, the reading of the format data of the existing document sheet is started. Next, in step S10, it is determined whether or not there is a document on the existing document sheet read by the scanner 15 in step S9 (step S10). This determination is performed by the character recognition unit 16, and if it is determined that there is a document on the sheet, steps S10 to S1.
1, the position data of the range where the document on the sheet exists is set in each of the upper, lower, left, and right margin setting units 32 to 35 (step S11), and the process ends. The format data designated by the above-described processing is stored in the state shown in FIG. 6, and is further stored in the format information section shown in FIG.

Next, reading of the header / footer portion will be described. If it is determined in step S8 that the plate size is not read, the process proceeds to step S12, and it is determined whether the page number and header / footer are read. This is instructed when the information shown in FIGS. 8 and 9 is displayed on the screen and the position reading unit 41 or 42 is clicked. When the reading of the existing document sheet is instructed, the process proceeds to step S13, the scanner 15 reads the existing document sheet, and the character recognition unit 16 determines whether there is a document data portion. If the sheet contains document data, the process proceeds to step S15, and it is checked whether or not there is a character portion (indicating a page number portion, a header, a footer portion, etc.) other than the printing plate portion where the characters are dense. Then, when the document data is not included in step S14,
Alternatively, if there is no character part other than the dense part of the character, the process is terminated.

If there is a character portion other than the dense portion of the character in step S15, the process proceeds to step S16 to read the page number position (41 in FIG. 8) or read the header / footer position shown in FIG. It is determined whether the unit 42 is instructed. When the reading of the position of the page number is instructed, the process proceeds to step S17, and the vertical and horizontal positions of the character position and the offset value from the paper edge are set.

On the other hand, if the page number position is not read in step S16, the process proceeds to step S18, in which the vertical position of the header / footer and the offset value from the paper edge are set.

The page number and the offset data of the header / footer position are stored in the format information section of the document file format shown in FIG. 7 in the storage state shown in FIG. In the above-described embodiment of the present invention, the format information of the existing document is read individually when each format information is set. However, by setting the existing document sheet read designation unit on the display screen shown in FIG. It is also possible to read the format information of all existing document sheets at the time of specification, determine the plate size, page number position, header / footer position, and set those positions collectively.

The present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device. Further, the present invention can of course be applied to a case where the present invention is achieved by supplying a program for implementing the present invention to a system or an apparatus.

As described above, according to this embodiment, the plate size and format information of the existing document are read by the scanner and the character recognition device, and the page format, page number, header and footer are automatically determined based on their positions. Since the position can be set, there is an effect that a document having the same appearance as an existing document can be easily created and the efficiency of document creation is improved.

[0026]

As described above, according to the present invention, an existing document original can be read and document data having the same format as that of the document original can be automatically created. It has the effect of creating data.

[Brief description of drawings]

FIG. 1 is a block diagram showing a schematic configuration of a document processing apparatus of this embodiment.

FIG. 2 is a flowchart showing a process of reading format information in the document processing apparatus of this embodiment.

FIG. 3 is a diagram showing a display example of a display screen of a document selection menu in the document processing apparatus of this embodiment.

FIG. 4 is a diagram illustrating a document format setting display screen in the document processing apparatus according to the present exemplary embodiment.

FIG. 5 is a flowchart showing a read setting process of format information in the document processing apparatus of the present embodiment.

FIG. 6 is a diagram showing a storage state of format information in the document processing apparatus of this embodiment.

FIG. 7 is a diagram showing a format of a document file.

FIG. 8 is a diagram showing an example of page number format information / setting screen in the document processing apparatus of the present embodiment.

FIG. 9 is a diagram showing an example of header / footer format information / setting screen in the document processing apparatus of the present embodiment.

[Explanation of symbols]

1 CPU 2 Program memory (PMEM) 5 Pointing device (mouse) 8 CRT 13 image memory 15 Scanner 16 character recognition part 31 Plate size reading designation section 41, 42 Position reading designation section

Claims (3)

[Claims] 1. A document processing apparatus for inputting document information to create a document, a reading means for photoelectrically reading a document original and inputting it, and a discriminating means for discriminating a character portion of an original image read by the reading means. And a format setting unit that sets the format of the document data based on the position information of the character portion determined by the determination unit. 2. The document processing apparatus according to claim 1, wherein the format setting means can also set the format of page numbers and header / footer portions. 3. A document processing method for inputting document information to create a document, comprising the steps of photoelectrically reading a document original and inputting it, determining the character portion of the read original image, and determining the same. Based on the position information of the character part
And a formatting step of setting the format of the document data.