JPH06314282A - Document information register of document processor - Google Patents

Abstract

(57) [Summary] [Purpose] To create document information and automatically register it in response to the created document information exceeding a certain document capacity. [Structure] Document creating means (keyboard 2, display device 3, external storage device 4) for creating document information, and automatic registration in response to the created document information exceeding a certain document capacity A document information registration device of a document processing device including registration means (control device 1, program memory 6, data storage memory 7, mode storage memory 8, registration information storage memory 9).

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing device equipped with a document creating device such as a Japanese word processor.

[0002]

2. Description of the Related Art Conventionally, in this type of document processing apparatus,
Currently, the document capacity of Japanese word processors is far from the capacity expected by users due to the limitation of hardware, and is small. Therefore, in order to create a document such as a paper or an instruction manual, the same operation must be repeated in registration, and the document management may be troublesome. Due to hardware limitations, the maximum document capacity is tens of thousands of characters, and documents are created and registered within this range.

Therefore, when creating a document exceeding this capacity, the user must manage the file by dividing it.

[0004]

As described above, in the conventional document processing apparatus, the user has to repeat the number / registered name input for each registration operation because of the above-described technique, and the document being input is being processed. The operability was not so good because it was necessary to be aware of the file registration number / registered name. Also,
In the registered name registration, since the list of the newest document is displayed, the related documents cannot be managed, and the document continuous printing function in the registered name area cannot be efficiently used. The present invention has been made in consideration of such circumstances, and realizes a continuous document management function for the purpose of efficiently and easily creating a document over many pages. Furthermore, it aims at the following things.

When the document capacity exceeds a certain level, the registration function is automatically entered.

At the time of registration, the state of the last page is judged to determine the registration range.

In the case of continuous registration, the number / registered name is updated by updating the one designated previously.

[0008]

According to the invention of claim 1, a document creating means for creating document information, and a response to the created document information exceeding a predetermined document capacity,
A document information registration device of a document processing device, comprising: an automatic registration means for automatically registering.

According to the second aspect of the invention, the document creating means for creating the document information and the state of the final page of the document information in response to the created document information exceeding a certain document capacity. If the last page is in the middle of inputting, the pages up to that are registered as the range to be registered, and when the registration is completed, the display of the registered part is erased and automatically registered. And a document information registration device of a document processing device.

According to the invention described in claim 3, in response to the document creating means for creating the document information and the created document information exceeding a certain document capacity, the registration name for registration is preceded. The document information registration device of the document processing device, comprising: an automatic registration means for selecting and automatically registering the one specified in.

[0011]

According to the present invention, when a multi-page document such as a paper or an instruction manual is created, the operation is simplified and there is no need to be aware of the size of the document or the number of the document file and the operability is improved. Can be achieved.

Further, since it is possible to use continuous printing of registered documents, work efficiency of document creation can be improved.

[0013]

DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described below in detail with reference to the embodiments shown in the drawings. The present invention is not limited to this.

Conventionally, when inputting a multi-page document, the operator had to determine the remaining capacity of the document and perform a registration operation. Therefore, in the present invention, when inputting a document, if a certain amount of capacity is exceeded, the registration screen automatically appears. Then, the state of the page is checked, and if the last page is in the middle of inputting, the data of the previous page is registered, and when the registration is completed, that part is erased and the input is continued.

Further, conventionally, it was necessary to specify the registration number and the registration name for each registration, but in this case, the registration number / registration name previously input is automatically updated to save the trouble of re-inputting.

In order to distinguish these operations from the conventional registration function, description will be given under the name of "continuous registration".

Referring to the flowchart of FIG. 1, inputting and editing a document are the same operations as a normal word processor. Switching between normal registration mode and continuous registration mode Various condition settings (in some word processors, this is generally incorporated in own flow condition settings).

In normal operation, if the user does not press the registration key, the registration operation does not start, but in the continuous registration mode, when the input document exceeds a certain level, it automatically enters the registration mode. Further, when the called document is modified or forcibly registered, the registration key is pressed in the same manner as normal registration to enter the registration mode. When the document is continuously input after that, the continuous registration mode is entered by pressing the continuation key of the function.

In continuous registration, when an input is made and the number of documents exceeds a certain level, the registration mode is set. (Step S5 in FIG. 1) In registration, the content of the document is checked, and if the final page is in the middle of input, the page is omitted and registration is performed. When the registration is completed, the registered part is deleted and the document input mode is set.
(Step S6 of FIG. 1) In the case of the first registration, the user specifies the registration number / registered name, but the registration number / registered name is automatically set after the second time. (Step S10 of FIG. 1) FIG. 1 is a flowchart showing the operation of the document processing apparatus according to the embodiment of the present invention.

In step S1, a new document is created. In step S2, whether to select the continuous mode for continuously registering the created documents is switched. When the operation of calling the previously created document is performed in step S3, the document is called in step S4.
In this case, by continuously inputting a document, it is possible to select the continuous registration mode which automatically becomes the registration mode when the number of input documents exceeds a certain level. This is step S5. This step S5 is the claim 1 of the present invention.
Is the invention of.

Then, in step S6, in response to the created document information exceeding a certain document capacity, the state of the last page of the document information is searched. Register up to the previous page as the range to be registered,
When the registration is completed, the display of the registered portion is erased, and the automatic registration mode for automatically registering is selected. This step S6 is the invention of claim 2 of the present invention.

Further, in step S7, it is detected whether or not there is a continuous document. In step S8, the next document is called. Further documents are created in step S9.
In the case of registration in step S10, the previously registered registration name is displayed, and registration is performed according to the list display. This is the invention of claim 3 of the present invention.

In step S11, a document is further created and input. In step S12, the document is registered, and in step S13
Ends the processing operation.

FIG. 2 is a block diagram showing the arrangement of the document processing apparatus according to the embodiment of the present invention.

The control device 1 is a device for controlling the operation of this system. The input device (keyboard) 2 is an input device for instructing a series of operations. The display device 3 is a device for displaying a series of operations (may be a CRT or other display device). The external storage device 4 is an external storage device (device such as a floppy disk / hard disk) for registering a document. The printing device 5 is a printing device that outputs a print result of a document. The program memory 6 is a memory that stores a program for controlling this function. The data storage memory 7 is a memory for storing the input document. The mode storage memory 8 is a memory for storing modes of normal registration and continuous registration. The registration information storage memory 9 is a memory for storing information on a registration number / registered name.

FIG. 3 is a flowchart showing the mode switching operation of the document processing apparatus according to the embodiment of the present invention.
Further, FIG. 4 is a diagram showing a display screen of a mode switching process of the document processing apparatus according to the exemplary embodiment of the present invention. The following operation is performed with reference to FIGS. 3 and 4.

Before inputting, the normal document registration mode or continuous document registration mode is selected.

It is switched by the mode setting in the own flow condition setting. In the mode setting, the selection result is stored in the mode storage memory.

When the mode setting is entered, normal registration or continuous registration is displayed depending on the state of the mode storage memory. Mode registration key input switches between normal registration and continuous registration. The state at that time is stored in the mode storage memory by the end key.

FIG. 5 is a flowchart showing the automatic registration operation of the document processing apparatus according to the embodiment of the present invention.

The automatic registration according to claim 1 of the present case will be described. When the continuous registration is selected in the mode selection of FIG. 3, the document capacity being input is judged in the document input, and when the input exceeds a certain amount, the registration mode is automatically set.

This capacity is switched according to the paper size of the input document.

When continuously inputting a document, the document may be moved in page units. Therefore, it is necessary to register the document with some margin. Therefore, in this case, FIG. 5 is a flow chart of this processing and FIG.
5 is a table of maximum values of paper units used in the automatic registration operation of FIG. Allow 4 pages of standard input characters for each sheet.

FIG. 7 is a flow chart showing the final page search processing of the document processing apparatus according to the embodiment of the present invention. The registration mode is entered by the check in FIG. 5, but in this case the final page is checked as shown in FIG. FIG. 7 is a flowchart for searching the final page, and FIG. 8 is a flowchart of the final page determination process.

When searching the last page, 1 from the beginning of the document
Editing is done line by line, and the page number is increased when the end of the page is exceeded. When the data is final, the page at that time becomes the final page. When the final page is obtained, the state of the final page is checked next to determine whether to register.

I. If a page break has been entered, register it.

II. If the page is less than half, do not register.

III. Even if more than half of the page has been entered, it will not be registered when the final data is a tab code or indented / evenly spaced / logo.

Areas continuously registered by the final page check in FIG. 7 are automatically erased. Since the number of registered pages can be known by the processing of FIG. 7, an erasing routine for designating an area for this portion is called.

FIG. 9 is a flowchart showing the registered name input operation of the document processing apparatus according to the embodiment of the present invention.

Conventionally, the registered name was input every time, but in continuous registration, the registered name of the previously registered document is automatically set. In the case of continuous registration, first enter the registration number / registration name as with normal registration, but when registering, enter this registration number / registration number /
The registered name is transferred to the registered information storage memory.

From the second time, transfer is performed to the buffer for inputting the registration information memory.

When giving a registered name, as shown in FIG. 13, it is possible to give a number and a name of each chapter. Therefore, in this case, if the registered name has a symbol (explained by a separator ";" of the registered name below), when transferring to the registered name, if the separator is not transferred, the whole is transferred and the number is increased. See FIGS. 11 and 12.

When the user has a serial number, the registered name is automatically set when the confirmation execution key is pressed. If you have a separator, just enter the name of each chapter after that separator.

FIG. 10 is a flow chart showing the registered name setting operation of the document processing apparatus according to the embodiment of the present invention.

FIG. 11 is a diagram for explaining a registered name input operation of the document processing apparatus according to the embodiment of the present invention, which is a case without a separator.

FIG. 12 is a diagram for explaining a registered name input operation of the document processing apparatus according to the embodiment of the present invention, and shows a case where a separator is provided.

FIG. 13 is a diagram for explaining changes in registered names of the document processing apparatus according to the embodiment of the present invention.

FIG. 14 is a diagram for explaining the transition of the registered name index of the normal registration of the document processing apparatus according to the embodiment of the present invention.

FIG. 15 is a diagram for explaining the transition of the registered name index for continuous registration of the document processing apparatus according to the embodiment of the present invention.

In the case of normal registration, an index is created in the list display so that the document registered immediately before is displayed first.

In the case of continuous registration, an index is created so that the continuity of documents can be seen in the list display.

The transition of the index for normal registration is shown in (1) to (4) of FIG. 14, and the transition of the index for continuous registration is shown in (1) to (4) of FIG. The registration order is reversed.

FIG. 16 is a flow chart showing changes in the index of the registration number processing of the document processing apparatus according to the embodiment of the present invention.

FIG. 17 is a diagram for explaining the transition of the index of the registration number processing of the document processing apparatus according to the embodiment of the present invention.

In case of number registration, the registration number is automatically set. The transition of the index in this case is shown in FIG.
It shows in (4).

[0057]

According to the present invention, when a multi-page document such as a paper or an instruction manual is created, the operation is simplified and there is no need to be aware of the size of the document or the number of the document file. It is possible to improve.

Further, since it is possible to use the registered document continuous printing or the like, the document creation work efficiency can be improved.

[Brief description of drawings]

FIG. 1 is a flowchart showing an overall operation of a document processing apparatus according to an exemplary embodiment of the present invention.

FIG. 2 is a block diagram showing a configuration of a document processing apparatus according to an exemplary embodiment of the present invention.

FIG. 3 is a flowchart showing a mode switching operation of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 4 is a diagram showing a display screen of a mode switching process of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 5 is a flowchart showing an automatic registration operation of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 6 is a diagram showing the maximum value for each paper unit used in the automatic registration operation of FIG.

FIG. 7 is a flowchart showing a final page search process of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 8 is a flowchart showing a final page determination process of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 9 is a flowchart showing a registered name input operation of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 10 is a flowchart showing a registered name setting operation of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 11 is a diagram illustrating a registered name input operation of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 12 is a diagram illustrating a registered name input operation of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 13 is a diagram for explaining changes in registered names of the document processing apparatus according to the embodiment of the present invention.

FIG. 14 is a diagram illustrating a transition of a registered name index of normal registration of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 15 is a diagram illustrating a transition of a registered name index of continuous registration of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 16 is a flowchart showing changes in the index of registration number processing of the document processing apparatus according to the exemplary embodiment of the present invention.

FIG. 17 is a diagram illustrating a transition of an index of registration number processing of the document processing apparatus according to the exemplary embodiment of the present invention.

[Explanation of symbols]

 1 Control Device 2 Keyboard 3 Display Device 4 External Storage Device 5 Printing Device 6 Program Memory 7 Data Storage Memory 8 Mode Storage Memory 9 Registration Information Storage Memory

Claims (3)

[Claims] 1. A document creating means for creating document information, and an automatic registering means for automatically registering in response to the created document information exceeding a predetermined document capacity. A document information registration device of a characteristic document processing device. 2. A document creating means for creating document information, and in response to the created document information exceeding a certain document capacity, a state of the last page of the document information is searched, and the last page is If you are in the middle of inputting, register up to the page before that as the range to be registered, and when the registration is completed, erase the display of the registered part and automatically register it. A document information registration device of a document processing device, characterized in that: 3. A document creating means for creating document information, and in response to the created document information exceeding a predetermined document capacity, selecting a registration name previously specified for registration. A document information registration device of a document processing device, comprising: an automatic registration means for automatically registering.