JPH0638017A - Electronic filing device - Google Patents

Abstract

(57) [Summary] [Purpose] Save time and effort when performing fax communication of documents.
Improve the efficiency of AX communication. [Composition] An electronic filing apparatus having a FAX transmission / reception function for registering a large number of documents, reading out and outputting when necessary, and when receiving a document with a registration work content instruction transmitted by FAX communication, The document is automatically registered according to the registration work instruction, and the FA
When the output work content instruction transmitted by X communication is received, the registered document is automatically faxed according to the output work content instruction.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus having a fax transmission / reception function, and in particular, it receives a document with a registration work content instruction transmitted from a remote place by fax communication and automatically operates in accordance with the instruction. It is possible to register the document automatically, and to receive the output work content instruction transmitted from a remote place by FAX communication, and to automatically transmit the registered document by FAX according to the instruction. The present invention relates to an electronic filing device.

[0002]

2. Description of the Related Art Generally, it is possible to register a document transmitted from a remote place by FAX communication or to transmit a registered document to a remote place by FAX communication.
An electronic filing device having an AX transmission / reception function is known (Japanese Patent Publication No. 56-006561). However, in the above-mentioned conventional technique, when documents are communicated between the electronic filing apparatuses having the FAX transmission / reception function,
First, the sending-side operator of the sending-side electronic filing device receives a notification about the document to be transferred from the receiving-side operator of the receiving-side electronic file device, searches for the document to be transferred, and reads the document. To FA
It was inefficient because it had to instruct X transmission, which required a lot of trouble and time. Further, the operator on the receiving side must contact the operator on the transmitting side regarding the document to be transferred and perform the registration work of the transmitted document, and similarly, much labor and time are required,
It was inefficient. Further, conventionally, there has been proposed an electronic filing apparatus capable of automatically performing the processing from the reception of a document by FAX communication to the document registration. In the case of this apparatus, search data for searching the registered document is provided. However, there are drawbacks such as that the registration is not performed and that a dedicated optical disc of a standard management format must be used to automatically register a document on the optical disc or the like.

[0003]

SUMMARY OF THE INVENTION The present invention has been made to solve the above-mentioned conventional problems, and the object thereof is the FA of documents.
An object of the present invention is to provide an electronic filing device that can automatically and easily perform document registration and reading operations when performing X communication.

[0004]

SUMMARY OF THE INVENTION To achieve the above object, the present invention is a FAX for registering a large number of documents and reading and outputting them when necessary.
In electronic filing equipment with transmission / reception function, FA
When the document with the registration work content instruction transmitted by X communication is received, the document is automatically registered according to the registration work content instruction, and the output work content instruction transmitted by FAX communication. If you receive
It is characterized in that it is provided with a means for FAX-transmitting a document which is automatically registered in accordance with the output work content instruction. According to the above-mentioned configuration, when the document with the registration work content instruction transmitted from the FAX communication is received, the document is automatically registered according to the registration work content instruction, and the document is transmitted by the FAX communication. When the received output work content instruction is received, the registered document is automatically FAX-transmitted according to the output work content instruction, so that it is possible to save the time and effort when performing the FAX communication of the document. Therefore, the efficiency of FAX communication is improved.

An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is a configuration block diagram of an electronic filing apparatus embodying the present invention. In FIG. 1, this electronic filing apparatus includes a scanner 1 for inputting a large number of documents, a hard disk 3 for registering the documents and search data, a first optical disk 5, and a second optical disk 7, and various other elements. FAX communication between a keyboard 9 for inputting instructions and the like, a display 11 for displaying a read document, and another electronic filing apparatus or FAX apparatus 13 with a FAX transmission / reception function at a remote place. FAX transmission / reception device 15 for performing and FA
X When the OCR / OMR device 17 for identifying the work content instruction attached to the document to be communicated and the document with the registered work content instruction transmitted by FAX communication are received, the registered work content The document is automatically registered according to the instruction, and when the output work content instruction transmitted by FAX communication is received, the document automatically registered according to the output work content instruction is faxed.
And a control unit 19 for controlling each unit so as to transmit. The control unit 19 has an image memory 21.

Next, the document reception registration processing in the electronic filing apparatus embodying the present invention shown in FIG. 1 will be described with reference to the flowchart of FIG. First, in step 301 of FIG. 3, the information transmitted by FAX is received from another electronic filing apparatus or FAX apparatus in a remote place. Here, as for the information, the first page is
A registration work content instruction sheet (see FIG. 2) in which a registration work content instruction is described in a predetermined format, and the second and subsequent pages are registration documents. Then, as shown in FIG. 2, in this registration work content instruction sheet, (folder number = 2), (keyword = jinji-) are used as search data when the document is registered in the electronic filing device.
Is specified, and the optical disk 5 is specified as the registration destination of the document image data and the search data. Also, in this case, this registration work content instruction sheet is
Since the marker area for document registration is marked, it functions as a registration work content instruction sheet, but if the marker area for document output is marked, it also serves as an output work content instruction sheet.

Next, in step 303, the first
The registration work content instruction of the page is developed in the image memory 21 of the control unit 19. Next, in step 305, the control unit 19 issues an automatic recognition instruction of the work content instruction expanded in the image memory 21 to the OCR / OMR device 17, and the OCR / OMR device 17 outputs the core image data. It is identified from the marking area that it is the registration work content instruction sheet, and further, [search data] is converted into a character code, and [data registration destination device name] is converted into an ID corresponding to the marked device name. , These results are output to the control unit 19.

Then, in step 307, it is judged whether or not the registration work content instruction is obtained. If the registration work content instruction is not obtained, the process returns to step 301, and the registration work content instruction is obtained. Is step 31
1, the controller 19 controls the OCR / OM
Based on the output from the R device 17, the second and subsequent pages of the FAX received document are registered as a document in the optical disc 5 in accordance with the instructed work content, and step 31
In 3, the search data of this document is registered. Then, finally, in step 315, it is determined whether or not the work is completed. By the above operation, the document transmitted from the remote place is automatically registered.

Next, with reference to the flow chart of FIG. 4, a document search / transmission process in the electronic filing apparatus embodying the present invention will be described. First, in step 401 of FIG. 4, information transmitted by FAX from another electronic filing device or FAX device in a remote place is received, and in step 403, the first page (output work content instruction) of the received information is received. Call) is developed in the image memory 21 of the control unit 19. Next, in step 405, the control unit 19 issues an automatic recognition instruction of the first page of the received information expanded in the image memory 21 to the OCR / OMR device 17, and the OCR / OMR device 17 performs the first recognition. It is identified from the marking area that the page is the output work instruction, the [Document search condition] is converted to a character code, and the [Read destination device name] is converted to the ID corresponding to the marked device name. Also, [Document output work designation] is converted into an ID corresponding to the marked work item, [destination FAX number] is converted into a character code, and these results are output to the control unit 19.

Then, in step 407, it is judged whether or not the output work content instruction sheet is obtained, and if the output work content instruction sheet is not obtained, the step 401 is executed.
When the output work content instruction sheet is obtained, the control unit 19 causes the control unit 19 to execute the OCR in step 409.
Based on the output from the / OMR device 17, the document search is performed according to the designated document search condition. Then, in step 411, it is determined whether the [document output work designation] is (send search result list) or (search relevant document image transmission), and the [document output work designation] is (search (Send result list), in step 417, a list of document search results obtained by the document search is expanded on the image memory 21, and in step 415, the list is instructed [[destination FAX number]. ] A transmission instruction to transmit to the remote FAX is sent to the FAX transmission / reception device 15 to perform FAX transmission.

[0012] In step 411, if the [work designation at the time of document output] is (send search relevant document image), in step 413, the corresponding document image is obtained based on the document search result obtained by the document search. The data is expanded in the image memory 21, and in step 415,
[Facsimile FAX number] instructed the document image data
A transmission instruction to transmit to the remote FAX is sent to the FAX transmission / reception device 15 to perform FAX transmission. Then, finally, in step 419, it is determined whether or not the work is completed. By the above operation, the registered document is automatically searched and transmitted.

[0012]

As described above, according to the present invention, the FAX
When a document with registration work content instruction transmitted by communication is received, the document is automatically registered according to the registration work content instruction, and the output work content instruction transmitted by FAX communication is received. When the document is received, the registered document is automatically faxed according to the output work content instruction. Therefore, it is possible to save the time and effort when performing the fax communication of the document and improve the efficiency of the fax communication. .

[Brief description of drawings]

FIG. 1 is a block diagram showing the configuration of an electronic filing device embodying the present invention.

FIG. 2 is an explanatory diagram of a work content instruction sheet attached to a FAX transmission document.

FIG. 3 is a flowchart of a document reception registration process in the electronic filing device embodying the present invention.

FIG. 4 is a flowchart of a document search / transmission process in the electronic filing apparatus embodying the present invention.

[Explanation of symbols]

1 scanner, 3 hard disk, 5 first optical disk,
7 second optical disk, 9 keyboard,
11 displays, 13 remote FA
X device, 15 FAX transmission / reception device, 17
OCR / OMR device, 19 control unit,
21 image memory,

Claims (2)

[Claims] 1. An electronic filing apparatus having a FAX transmission / reception function for registering a large number of documents, reading and outputting the same when necessary, and receiving a document with a registration work content instruction transmitted by FAX communication. , Automatically register the document according to the registration work content instruction,
An electronic filing apparatus comprising means for, when receiving an output work content instruction transmitted by FAX communication, automatically faxing a registered document in accordance with the output work content instruction. 2. A FAX transmission / reception device for performing FAX communication with another electronic filing device having a FAX transmission / reception function or a FAX device at a remote place;
The electronic filing apparatus according to claim 1, further comprising an OCR / OMR device for identifying a work content instruction attached to a document to be AX communicated.