JPH0668146A - Management method for document whose retrieval information is not added in electronic file device - Google Patents

Abstract

PURPOSE:To provide the document management method by which retrieval information is registered by devising the method such that registration/ unregistration of the retrieval information is selected freely in the case of registering a document and registering the retrieval information when the document is registered regardless of the presence of registration of the retrieval information of the document registered before. CONSTITUTION:In the case of registering a document to a storage medium, a document information management area 33 of the storage medium is provided with an area 31 used to represent the presence of a document whose retrieval information is not registered, and areas 38,39 used to indicate other documents whose retrieval information is not registered, and data are set to each area. When a document is registered and its retrieval information is not yet registered, data indicating the presence of a registered document whose retrieval information is not registered are written in a retrieval information unadded document management area 31 and relating data between documents whose retrieval information is not registered are written.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a method for managing documents without search information added to an electronic file device, and more particularly to a method for managing documents without search information added that allows easy registration of search information after document registration.

[0002]

2. Description of the Related Art An electronic file device is a device that can be used as an electronic medium when filing information such as data and drawings using paper. As the electronic medium for filing, an optical disc is used because of its features such as large capacity, good storage and storage, portability, and quick search by random access. For example, there is one shown in FIG.

In FIG. 3, reference numeral 1 is a central processing unit (CPU) for performing data processing and control of the entire apparatus, 2 is a main storage device, 3 is an operating system and a data registration processing program, and is used as a buffer memory. It is a magnetic disk device. The operating system and the data registration processing program are loaded from the magnetic disk device 3 to the main storage device 2. An optical disk device 4 as a file memory writes and reads image data to and from an optical disk 5, which is a storage medium. A writable and erasable optical disc is used for the optical disc device 4. Reference numeral 6 is a control device for the optical disk device 4. Reference numeral 7 is a display device used for dialogue with an operator, etc., and is provided with a keyboard 8 and a mouse 9 as input means. A display controller 10 controls the display device 7 and controls the keyboard 8 and the mouse 9. Reference numeral 11 is an image scanner for photoelectrically reading a document, 12 is a printer for outputting data stored in the optical disk 5 as hard copy, and 13 is an input / output control device for controlling input / output of data to / from these.

An example of a procedure of data registration and retrieval work by such a conventional electronic file device will be described. A document managed as one data is prepared, and data units are sequentially read by the image scanner 11. The image data output from the image scanner 11 is sequentially written as file data in a predetermined area (substantial area) of the optical disc 5. After reading from the image scanner 11, a keyword which is one of management information is input from the keyboard 8 or the mouse 9. The optical disc 5 also has an area (registration list) for recording management information, and when one image data is recorded in the actual area of the optical disc 5, the management information of the data is simultaneously recorded in the registration list of the same optical disc 5. It The management information includes keywords of the stored data. Then, this management information is stored for each data, and is utilized in later data retrieval and the like. On the other hand, when the data stored in the optical disk 5 is searched, the electronic file device is set in the search mode and the keyword is input and specified from the keyboard 8 or the mouse 9. By reading the recorded management information and reproducing the actual area according to the address of the corresponding keyword in the read management information, the corresponding image data is read and the image data is displayed on the display device 7, or the printer 1 is used.
Output from 2 as hard copy. In recent years, an optical disk 5 capable of writing and erasing has appeared, and it is becoming widespread in the future, and the usage of the electronic file device is also expanding.

Conventionally, an optical disk 5 used as a storage medium of an electronic file device has a document information management area 21 for managing documents and an image information recording area 22 for recording image information, as shown in FIG. The document information management area 21 is provided with a plurality of document information management sectors 2 corresponding to each document as a means for searching a target document from a large number of documents.
3 are provided and search information is recorded in these document information management sectors 23. In this document information management sector 23, page information 24 and search information (keyword) 25 are stored as search information.

However, problems in the operation of the electronic file device are the registration work and the work of adding the search information to the registered document. In general, when registering a large number of documents, a method has been used in which only the documents are registered first, and after the document registration work is completed, search information addition work is started. However, as shown in FIG. 5, when the number of documents to which search information has not been added increases, and when the documents to which search information has been added and the documents to which search information has not been added are mixed, which document is a document to which search information has not been added is managed. In the past, documents with or without added search information were not mixed, and search information was always added up to a certain document in the order of registration, and search information was not added only after that document. It was allowed to add it.

[0007]

However, according to such a conventional method, if the previously registered document includes a document to which the search information has not been added, the search information cannot be added to the newly registered document. There was a problem. If this is a multi-user type system, there is also a problem that since somebody did not add the search information, it becomes impossible to add the search information to the document to be registered thereafter.

The present invention has been made in view of the above problems, and its purpose is to register search information when registering a document,
To provide a management method of a search information non-additional document in an electronic file device capable of freely registering the search information and registering the search information when registering the document regardless of whether the search information of the previously registered document is registered or not. Is.

[0009]

In order to achieve the above-mentioned object, the present invention, when registering a document in a storage medium, indicates that there is a document in which search information is not registered in the storage medium. And an area for displaying other documents for which search information is not registered, and data is displayed in each area.

[0010]

When the document is registered and the search information of the document is not registered, the data is written in the area indicating that the search information of the document is not registered in the document information management area of the document, If there is another document for which similar search information has not been registered, data indicating the document is written.

[0011]

1 and 2 are diagrams showing an example of a storage medium such as an optical disk to which a management method for a document without search information according to an embodiment of the present invention is applied. This embodiment is implemented in the same electronic file device as that to which the conventional example is applied. In FIG. 1, reference numeral 31 is a search information non-additional document management area for managing search information non-additional documents, 32 is a document information management sector for managing registered documents, and 33 is document information in which the document information management sector 32 is recorded. A management area 34 is an image information recording area for recording image information.

The search information non-added document management area 21 is provided with a data storage area for managing the search information non-added documents, 35 is a total area in which the total number of search information non-added documents is written, and 36 is no search information added. A start pointer indicating the start sector of the document, and 37 is a end pointer indicating the end sector of the document without search information. The document information management sector of the search information non-added document is also provided with a data storage area for managing its own document, and 38 is the first sector in the search information non-added document having a plurality of sectors. , 39 is a pointer to indicate the document number of the next document to which search information is not added, 40,
42 is a pointer indicating the document number of the search information non-added document which is one before the sector itself, and 43 is an area in which a mark indicating the last sector is written in the search information non-added document. Further, in the document information management sector 32, reference numeral 44 is page information for managing information on pages included in a registered document, and 43 is search information added to the registered document.

The operation of the recording medium of the electronic file device configured as described above will be described below.

FIG. 2 is a diagram sequentially showing a state in which the document information management sectors 32 of documents 1 to 6 are created in the document information management area 33. In this figure,
(1) shows the case where the document to which the search information is first added is registered as the document number 1. At this point, the total number of search information non-added documents area 3 in the search information non-added document management area 31
0 is written in 5, and an appropriate value (for example, 0) is written in the search information non-added document start pointer 36 and the search information non-added document final pointer 37.

Next, FIG. 2 (2) shows a state in which a search information non-added document is registered as the document 2. At this point, 1 is written in the search information non-added document total area 35, and the search information non-added document is added. The corresponding document number 2 is written in the additional document start pointer 36 and the search information non-additional document end pointer 37, respectively. Further, a mark (for example, 0) indicating that this document 2 is the head sector of the non-additional document is set in the front search information non-additional document number area 38, and this document 2 is set in the post-search information non-additional document number area 39. A mark (for example, 0) indicating that it is the last sector of an unadded document is written.

Further, FIG. 2C shows a state in which the search information additional document is registered as the document 3 and the search information additional document is registered as the document 4. At this point, 2 is set in the total area 35 for documents not having search information, and a leading pointer 36 for documents not having search information
Indicates the document number 2 and the search information non-added document final pointer 37 indicates the document number 4. Further, 0 is still written in the pre-search information non-additional document number area 38, 2 which is the head sector of the non-additional document is written in the pre-search information non-additional document number area 40, and the post-search information non-additional document number is added. Document number area 39
Indicates a document number 4, and a mark 0 indicating that it is the last sector of the search information non-added document is similarly written in the post-search information non-added document number area 41.

FIG. 2 (4) shows the document 5 as before.
Is a state in which a search information addition document is registered, and document 6 is a search information non-addition document. At this point, the search information non-added document total area 35 indicates 3, the search information non-added document start pointer 36 indicates the document number 2, and the search information non-added document final pointer 37 indicates the document number 6. Further, 0 is still written in the pre-search information non-additional document number area 38, 2 which is the first sector of the non-additional document is still written in the pre-search information non-additional document number area 40, and the post-search is performed. The information-non-additional document number area 39 indicates the document number 4, the document number 4 is written in the previous search information-non-additional document number area 42, and the post-search information-non-additional document number area 41 indicates the document number 6. In the search information non-added document number area 43, a mark 0 indicating the last sector of the search information non-added document is written.

In the following, even when the search information-non-added document is registered even after the document number 6 or later, it is managed by repeating the above operation.

[0019]

As described above, according to the present invention, it is possible to continue registering without worrying about the presence of a document to which search information has not been added. Further, when the search information is added to the search information non-added document after the registration of the document, it is possible to immediately find out which document is the non-added document and to speed up the process. Further, when the search information is added later, it is not necessary to add it from the beginning of the document to which the search information has not been added, and it is possible to add it in the middle, and various effects such as free work can be obtained.

[Brief description of drawings]

FIG. 1 is a diagram showing an example of a format of a storage medium to which a management method of a document without search information according to an embodiment of the present invention is applied.

FIG. 2 is a diagram showing an order in which a format of the storage medium is created.

FIG. 3 is a block diagram showing an example of an electronic file device to which the present invention is applied.

FIG. 4 is a diagram showing a format example of a conventional storage medium.

FIG. 5 is a diagram showing an example in which document information management sectors in which search information has not been registered are mixed in a conventional storage medium format.

[Explanation of symbols]

 1 Central Processing Unit (CPU) 2 Main Storage Device 3 Magnetic Disk Device 4 Optical Disk Device 5 Optical Disk (Storage Medium) 31 Document Information Management Area with No Search Information 32 Document Information Management Sector 33 Document Information Management Area 34 Image Information Recording Area 35 Search Information Total area of non-added documents 36 Search information non-added document start pointer 37 Search information non-added document final pointer 38 Pre-search information non-added document number area 39 Post-search information non-added document number area

Claims (1)

[Claims] 1. An electronic file device having a scanner for reading a document, a storage medium for recording information, a display device for displaying the read document, a keyboard for inputting search information and the like, and a workstation for controlling them. In the storage medium, the total number of documents with no search information added, the first document number and the last document number thereof are recorded, and the document number of the next document with no search information added is recorded in the document information management sector of this document number. Accordingly, the search information non-added document management method in the electronic file device is characterized in that the search information non-added documents can be traced one after another.