JPH0696076A - Document preparation supporting device - Google Patents

Abstract

(57) [Summary] [Structure] When a character string in a document is instructed to be registered, the character string is registered in a file by the storage processing means (ST102 to ST105). When a calling instruction is issued for the registered character string, the allocation processing means (ST106 to ST111) calls the component character string in the file and inserts it at the specified position of the created document. When the component character string in use is modified, the stored character string modification means
By (ST112 to ST117), the same correction is added to the corresponding part character string in the file. If the same part character string is present in another part of the same document, the in-use character string correcting means (ST112 to ST116, S
T118) makes the same modification to the string. [Effect] Since the correction of one part is reflected in all the part character strings, even if a plurality of common character strings are used in one document, the user does not have to be aware of another part,
The operation load can be greatly reduced.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creation support device that contributes to the expansion of editing functions.

[0002]

2. Description of the Related Art Japanese word processors have come in various models one after another with the progress of semiconductor technology.
The printing is beautiful, and the support functions for document creation and handling have been enhanced with editing, proofreading, communication, etc., and it is a flower shape of OA equipment.

By the way, when a document is created by a word processor, a document which has already been input is copied, or it is processed a little and then used at a plurality of places in the same document.

By using such a copy function,
For example, when inputting the same quotation in several places in the same sentence,
A document can be created more efficiently than when one character is input.

[0005]

However, in the case of a document created by making full use of such a function, when a correction occurs at a portion where the copy function is used, in many cases, all other corresponding copy portions are also corrected. This has to be done, and the more copies, the more work and the burden on the user.

It should be noted that word search / replacement functions have been added to word processors in recent years. This function is such that, when a certain character string is designated as a search target, the search target character strings in all of the same document are searched, and the character string is replaced with the designated replacement character string at the same time. There are two types of this replacement function, one is to replace each word after checking it, and the other is automatic batch replacement. In any case, by using this function, the user can Since it is possible to save the trouble of searching for a correction portion while looking at the screen, the work burden on the user is reduced accordingly. However, when the same character string is complicatedly mixed with what you want to replace and what you do not want to replace, when you work while checking each phrase, the user can see the screen and correct the correction. It takes the same amount of effort as finding it,
In the case of batch replacement, even those that one does not want to replace are replaced, so it is difficult to adopt in this case, and it is hard to say that this word search function is sufficient.

The present invention has been made in view of the above problems of the prior art, and its object is to use a common character string in a plurality of places such as a quote in a document. The object of the present invention is to provide a document creation support device in which the corresponding part of other quotes can be modified by modifying only one part of the one quote.

[0008]

A document creation support apparatus of the present invention includes a character string storage means for storing a part character string, a registration instruction means for instructing registration of a character string in a created document, and a response to the registration instruction. A storage processing means for storing the character string in the document as the component character string in the character string storage means, and a call instructing means for instructing to call the component character string stored in the character string storage means, Allocation processing means for calling the part character string from the character string storage means in response to the calling instruction and allocating it to a designated position in the created document,
When the in-use part character string used in the created document is corrected, a saving character string correcting means for correcting the part character string in the character string storing means corresponding to the corrected character string, When the in-use part character string has been corrected, and when another character string stored in the character string storage means as the same part character string as the corrected character string exists in the created document, And an in-use character string correcting means for making a correction.

[0009]

The user can instruct registration of an arbitrary character string in the document as a component character string by the registration instructing means.
By doing so, the character string is registered and stored as a component character string in the character string storage means by the storage processing means.

After that, when the user cites the previously registered component character string in the text, the user gives an instruction to call the component character string at a necessary location. Then, the allocation processing means calls the component character string designated in the character string storage means,
This is inserted at an arbitrary position in the created document.

When the user makes a correction to the part character string being used in the document, the stored character string correcting means makes the same correction to the corresponding part character string in the character string storing means. Therefore, the component character string in the character string storage means and the component character string in the created document are always unified in the same state, and can be used as they are without having to make corrections after calling them later.

When the same character string is used in another part of the same document, the in-use character string correcting means makes the same correction to the character string. Therefore, even if a part string is used in multiple places in the same document, all the same part strings quoted in the text will be corrected automatically by modifying only one part string. .

As described above, according to the present invention, when a plurality of common character strings are used in one document, the character string in the document is registered as a component character string and then this is used in a plurality of places in the document. By doing so, since the correction made to the part character string at one place among them is reflected to all the part character strings of the same registration, the user does not need to be aware of the correction at another part, The operation load can be significantly reduced.

[0014]

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 2 shows the hardware configuration of the document creation support apparatus according to the embodiment of the present invention.

In the figure, first, the display device 1 displays a character string or the like input by the user, and also displays various information such as designation and display of the character string and a message. The input device 2 is for inputting a character string and for performing operations such as designation and calling of a character string to be made into a component as a common part, and is specifically a keyboard, a pen or the like. The external storage device 3 stores a user-created document or the like, a character string that is made into a component as a common part, or the like in a floppy disk (hard disk) or the like. The ROM 4 contains a program for detecting the position of a part character and determining whether or not the input position quoted for a character string that has been made into a common part is within the character string that has been made into a part as a common part. The details will be described later. The RAM 5 temporarily stores information such as input characters, character strings divided into shared parts, and their positions. The CPU 6 controls the entire devices 1 to 5 connected to its periphery.

FIG. 1 shows the algorithm of the main part of the program written in the ROM 4.

In this figure, after initialization processing (not shown) is performed by turning on the power, the process proceeds to step ST101, and the screen of the display device 1 is set to the edit screen. After that, the edit screen is maintained unless a specific key input is made.

When a specific key is input, the process proceeds to step ST102, where it is determined whether or not the instruction is a registration instruction for a part commonly used in the document. If the result of this determination is Y (Yes: registration instruction),
In step ST103, a character string designation is urged on the screen of the display device 1, and a standby state for the designation is entered. here,
When the beginning and end of the character string to be registered in the document are designated by the input device 2, the process proceeds to step ST103. Here, the name of the character string (registered name) on the screen of the display device 1
Prompts you to enter, and enters the input standby state. Then, when the registered name of the character string is input, this is set as the registered name of the designated character string, and in step ST105,
The external storage device 3 or R in a state where the name of the registered character string, the position in the document, and the character string body are associated with each other.
It is stored in AM5. Then, the process is step ST10.
Return to 1.

Next, if the result of the determination in step ST102 is N (No), the process proceeds to step ST106, where it is determined whether or not a specific key input is a call instruction. If this determination is Y (calling instruction), the process proceeds to step ST107, where a display prompting the designation of the component name is displayed on the screen of the display device 1, and the input waiting state is entered. When the component name is input from the input device 2, it is confirmed in step ST108 whether or not the input component name is registered. As a result, when the result is Y (the character string of the relevant part name is present), an instruction is given to specify the allocation position on the screen of the display device 1, and the input waiting state is entered. When the allocation position is input from the input device 1,
In step ST110, the part character string is assigned to the designated position in the document on the edit screen. Then, step S
At T111, the allocation position of the allocation character string is made to correspond to the part name, and the external storage device 3 or RAM 5
Save to. Then, it returns to step ST101.

If the result of the determination in steps ST106 and ST108 is N, the process proceeds to step ST112. Here, it is determined whether or not a specific key input is an operation (insertion / deletion, etc.) of any character string forming the document. As a result, Y (character string was operated)
If so, it is determined in step ST113 whether the registered component character string is used in the created document. If the result is Y (used), the position in the document where the character string operation was performed is set in the register in step ST114, and then the component is used in step ST115. All positions are set in another register, and in step ST116,
By sequentially comparing the character string operation position and each component use position, it is determined whether or not the character operation is performed within the component character string. If the result is Y (the character string operation is within the component character string), first, in step ST117, the component character string body stored in the external storage device 3 or the RAM 5 is corrected. Then, step ST11
In 8, the part character string which is the same as the part character string linked by the part name and is used in other positions in the document is corrected, and then in step ST119, the part character string is affected by the influence in the document. All position information of each part character string is updated. The position information update trigger is when the input position is changed with the cursor key after the character string insertion is completed. Then, it returns to step ST101.

The above-described processing is repeated every time the specific key, that is, the register / call / character string operation key is input.

FIG. 3 illustrates the operation of this embodiment in relation to a configuration example of a part character string file created on the external storage device 3 or the RAM 5 and a document being created.

In the part character string file shown in this figure, the parts use position in the document is placed in the heading, and the part name and its body character string are associated with each position.
The position information is composed of, for example, the start position of the character string + the number of characters or the start position + the end position.

Here, it is assumed that a character string (character string 1) that has a high possibility of being used comes out while the user is hitting the first page. At that time, the user inputs a registration instruction by key input. After that, when the screen of the display device 1 shifts to the character string designation screen, the user specifies the start position and the end position of the character string 1 (ST103), and then inputs the character string part name (part name 1). (ST104). This allows
The CPU 6 saves information about the character string 1 (position 1, component name 1, body character string) in the file F.

Next, it is assumed that when the user is inputting the document of the second page, the same component name 1 as the previously registered character string 1 needs to be used again as the character string 2. That time,
The user inputs the call key. And the display device 1
When the screen of is switched to the component name designation screen, the component name 1 is input (ST107), and then the position to be quoted (here, position 2) is designated (ST109). This position is specified by, for example, placing the cursor at the beginning position of the allocation position and pressing the select / execute key here. Then,
The CPU 6 calls the main body character string of the part name 1 from the file F, allocates it to the position 2 (ST110), and then stores the allocated position 2 in association with the part name 1.

Further, it is assumed that the character string 3 to be newly registered is formed while the fourth page is being input. In this case, the user inputs the registration key, specifies the character string, as in the case of the character string 1,
By inputting the component name, the CPU 6 uses the position 3 as a heading and stores the component name 2 and the main character string of the character string 3 in the file F in association with each other.

Here, it is assumed that the user corrects the character string 2, for example. If, for example, a character in the character string 2 is inserted, the CPU 6 first stores the insertion position, the number of inserted characters, the inserted character, and the like in the same manner as the insertion in a normal document creating apparatus. The insertion character string is read, and since the insertion position is inside the component, the insertion character string is similarly inserted into the body character string of the component name 1 in the file F (ST117). Here, it is understood from the information that the character string 2 is the part name 1, and the part name 1 is also quoted in the position 1, and the CPU 6 performs the same insertion operation for the character string 1 on the first page of the document. (ST118).
As a result of the insertion, the position information of each character string is increased or decreased according to the number of inserted characters, etc., and the position information of the character strings 3 stored in addition to the character strings 1 and 2 is newly updated. . (ST119).

As described above, according to the above-described embodiment, when a character string in a document is registered as a part character string and then this is quoted at a plurality of places in the document, the part character string at one place in the part is quoted. The correction made to is reflected elsewhere in the quoted identical part string. Therefore, the user does not need to be aware of the correction of a plurality of quoted parts, the operation load is significantly reduced, and the efficiency of document creation work can be improved.

FIG. 4 shows the structure of a modified example of the file F.

In the drawing, the part names are used as headings, and the character string body and various used character string positions are stored in correspondence with each part name. Even with such a storage structure, the document creation support function of the present invention can be obtained by the same algorithm as that shown in FIG.

[0032]

As described above, according to the present invention, when a plurality of common character strings are used in one document, the character string in the document is registered as a part character string, and thereafter, this is registered in the plurality of parts in the document. If it is used in a part, the correction made to the part character string in one part is reflected in all the part character strings of the same registration, so the user should be aware of the correction of the part quoted. It is not necessary, and the operation load can be greatly reduced.

[Brief description of drawings]

FIG. 1 is a flowchart showing a main part algorithm of a document creation support device according to an embodiment of the present invention.

FIG. 2 is a block diagram showing a hardware configuration in which the algorithm shown in FIG. 1 is incorporated.

FIG. 3 is an operation explanatory diagram including a structural example of a part character string file of the device shown in FIGS.

FIG. 4 is an explanatory diagram showing a modified structure example of a component character string file according to the present invention.

[Explanation of symbols]

1 display device 2 input device 3 external storage device 4 ROM 5 RAM 6 CPU ST102 to ST105 Steps for registering and storing character strings in a document as a part character string ST106 to ST111 Calling a part character string from a file to specify in a created document Steps of assigning to positions ST112 to ST118 Steps of correcting the character strings in the file and in the created document corresponding to the corrected character strings

Claims (1)

[Claims] 1. A character string storage unit for storing a part character string, a registration instruction unit for instructing registration of a character string in a created document, and a character string in the document in response to the registration instruction. As a storage processing means for storing in the character string storage means, a call instruction means for instructing to call a component character string stored in the character string storage means, and the component character string in response to the call instruction. When there is a correction to the allocation processing means that is called from the character string storage means and is allocated to the specified position in the created document and the in-use part character string used in the created document, it corresponds to the modified character string. Saved character string correction means for correcting the part character string in the character string storage means, and the character as the same part character string as when the in-use part character string is corrected and Listing Document creation support apparatus other strings stored in the means and a character string correcting means being used to perform the modified when present in the creation document.