JPH07200636A - Electronic filing equipment - Google Patents

Abstract

(57) [Summary] (Correction) [Purpose] The effective use of the hard disk is achieved by subdividing the search data, and the search time is reduced (cost) by narrowing down the search target. An electronic filing device that registers and stores image information in a medium such as an optical disk, and retrieves and reads out desired image information when necessary, including image display means for displaying the image information and image information for the image information. Image storage means for storing in an image storage medium together with search information for searching
Temporary recording means for temporarily storing data in the image storage means, display means for displaying a list of names assigned to the plurality of search information stored in the temporary recording device, search for selecting a plurality of search information from the display means An information selecting means and a searching means for sequentially searching a plurality of selected search information and outputting a result are provided, and when selecting the search information, the search information is based on the optical disc names attached to the plurality of search information. Is selected.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus for registering and storing image information in a medium such as an optical disk and retrieving and reading out desired image information when necessary, and more particularly to a hard disk (HD). By facilitating grouping of the search information group of optical discs managed by
The present invention relates to an electronic filing device capable of significantly improving search work efficiency when handling a large amount of search information.

[0002]

2. Description of the Related Art Generally, an electronic filing apparatus that uses an optical disk as a medium is equipped with a small-capacity hard disk, and when the medium is mounted, all data such as search information is read in advance on the hard disk, and then only the data on the hard disk Using
The image information is read directly from the medium as needed, and when updating, the image information is updated directly on the medium and the search information is updated only on the hard disk. This is because accessing the hard disk is faster than accessing the medium, and the search information has a higher access frequency and a smaller capacity than the image information.

Further, by reading the data into the hard disk and performing the search, it is possible to perform the search at a time over a larger number of media than the mounted media device, so that the related information is divided into a plurality of media. In the case where it is recorded, the target image can be quickly reached by one search operation without replacing the optical disc as a medium (Japanese Patent Laid-Open No. 2-206820).

In such an electronic filing apparatus, the following problems occur as the number of pieces of optical disk search information read into the hard disk increases. (1) Since the whole is targeted for search, it takes too much time and the search becomes inefficient. (2) If the classification system is complicated in order to withstand the increase in search information, optical disc groups with different classification systems are created, which makes the search inefficient. (3) Inefficiency in selecting a target optical disk from optical disk groups with different classification systems, data contents, and users.

[0005]

SUMMARY OF THE INVENTION The present invention has been made to solve the above-mentioned conventional problems, and an object thereof is to provide a user interface for facilitating grouping of search information groups of optical disks managed by a hard disk. By doing so, it improves the search work efficiency when handling a large amount of search information,
An object of the present invention is to provide an electronic filing device that can reduce the time (cost) required for a search by achieving effective use of a hard disk by segmenting search data and narrowing down the search target.

[0006]

To achieve the above object, the first invention of the present application is to display the image information in an electronic filing apparatus in which image information is registered and stored, and desired image information is retrieved and read out when necessary. Image display means, an image storage means for storing the image information in an image storage medium together with search information for searching the image information, and a temporary recording means for temporarily storing the data in the image storage means, Display means for displaying a list of names assigned to the plurality of search information stored in the temporary recording device, search information selecting means for selecting a plurality of search information from the display means, and the plurality of selected A search means for sequentially searching the search information and outputting a result, so that when the search information is selected, the search information is selected based on the names given to the plurality of search information. It is characterized in that was. And
The image storage means comprises an optical disk device, and the names given to the plurality of pieces of search information are optical disk names.

According to a second aspect of the present invention, in an electronic filing apparatus in which image information is registered and stored, and desired image information is retrieved and read out when necessary, image display means for displaying the image information, and the image information. Is stored in an image storage medium together with search information for searching image information, temporary recording means for temporarily storing the data in the image storage means, and a plurality of storage units stored in the temporary recording device. Display means for displaying a list of names assigned to the search information, search information selecting means for selecting a plurality of search information from the display means, and sequentially searching the selected plurality of search information to obtain a result. It is characterized in that it comprises a search means for outputting, and when selecting the above-mentioned search information, the search information is selected based on a classification system. According to a third aspect of the present invention, in an electronic filing apparatus in which image information is registered and stored, and desired image information is retrieved and read out when necessary, an image display unit for displaying the image information and the image information are displayed as an image. Image storage means for storing information in the image storage medium together with search information for searching information, temporary storage means for temporarily storing data in the image storage means, and a plurality of search information stored in the temporary storage device. Display means for displaying a list of names given to the list, search information selecting means for selecting a plurality of search information from the display means, and search for sequentially outputting the selected plurality of search information and outputting a result The image storage means is an optical disk device, and when selecting the search information, the search information is selected based on an identifier previously determined for each optical disk. Characterized in that it was set to that.

According to the first feature described above, the optical disk is searched using the optical disk name as the search condition.
The optical disk name can be searched, and the desired one can be efficiently selected from many optical disk names.
According to the second feature, since the optical discs are searched using the classification system as the search condition, even if optical disc groups used for various purposes are mixed in one system, the classification system By utilizing the difference, it becomes possible to coexist without deteriorating the operability, and the efficiency can be improved as compared with the case where a hard disk and a system are separately prepared for each purpose. According to the third feature, since the optical disks are searched by using the ID (identifier) assigned to each optical disk as a search condition, it becomes possible to explicitly group the optical disks. Then, it becomes possible to improve the selection efficiency when there are a plurality of groups having the same classification system.

An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is a schematic configuration diagram of an electronic filing apparatus embodying the present invention. In FIG. 1, this electronic filing apparatus mainly includes an optical disk device 1 for storing read image information, a hard disk device 3 for managing a search information group of the optical disk, and a search information search device. Search information search device 5, document search device 7 for searching image information by search information, search information reading device 9 for reading search information, image reading device 11 for reading image information, and the hard disk The device 3 has an optical disc name display device 13 for displaying a list of optical disc names attached to a plurality of search information stored in the device 3, and an image display device 15 for displaying image information.

Next, the search operation of the electronic filing apparatus will be described with reference to the operation flowchart of FIG. In step 101 of FIG. 2, the optical disk search condition is set to “all cases”, and in step 103, the optical disk names registered in the hard disk device 3 are searched according to the “all cases” search condition,
An optical disk name list is created, and in step 105, the created optical disk name list (for all cases) is displayed.

Next, in step 107, it is judged whether or not the operator specifies an optical disk name (or a part thereof) for limiting the search target, and it is determined that the search target can be limited. In step 109, the operator refers to the optical disc name, or a part of it (“* dis
(“*” such as “k” is used) is input as a further search condition. Then, the process returns to steps 103 and 105, and the limited optical disc names registered in the hard disk device 3 are searched in accordance with the further retrieval conditions, and the limited optical disc name list is created and displayed based on the retrieved optical disc names.

Then, the process again moves to step 107,
If it is not necessary to limit the search target, in step 111, the operator selects a desired optical disk name from the displayed optical disk name list, and in step 113, the search information corresponding to the selected optical disk name is searched. As a result, the document search process is performed, and the search operation ends.

Next, a second embodiment of the electronic filing device according to the present invention will be described. In the second embodiment, an optical disc is searched by using the classification system as a search condition, and various methods are conceivable when designating the classification system, but one optical disc is designated and the same method is used. We try to select all optical discs that have a classification system. The configuration is similar to that of the first embodiment shown in FIG. Therefore, the search operation of the second embodiment will be described with reference to the flowchart of FIG.

In step 115 of FIG. 3, a list of all the optical disks registered in the hard disk device 3 is created, and in step 117, the created optical disk name list is displayed. Next, in step 119, the operator determines whether to perform a search based on the classification system or to select the optical disk and proceed to the document search as it is. If the search based on the classification system is performed, the operator displays a list in step 121. One of the optical disk names to be searched is selected from among the above.

Next, in step 123, the search information corresponding to the selected optical disk name is retrieved from the hard disk device 3 and its classification system is extracted. In step 125, the search information on the hard disk device 3 is Those having the same classification system as the extracted classification system are searched, and the optical disk name list is created.

Next, in step 127, the optical disk name list created above is displayed, and in step 129
At, the operator selects an optical disk name to be searched from the displayed optical disk name list, and in step 131, a document search process is performed with the search information corresponding to the selected optical disk name as the search target. The search process ends. In step 119, if the optical disc is selected as it is and the document search is advanced, the process proceeds to step 129.

Next, a third embodiment of the electronic filing device according to the present invention will be described. In the third embodiment, an optical disc is searched by using an ID (identifier) previously assigned to each optical disc as a search condition. Various identifiers can be considered as the identifiers attached to the optical discs. Each time the user ID is attached, the user ID is used to search. The configuration is similar to that of the first embodiment shown in FIG.

Now, the search operation of the third embodiment will be described with reference to the flow chart of FIG. Figure 4
In step 133 of the above, the hard disk device 3
A list of all optical disks registered in is created, and in step 135, the created optical disk name list is displayed. Next, in step 137, when the operator selects whether to perform the search by the user ID or to select the optical disc and proceed to the document search as it is, and the search by the user ID is instructed, the operation is performed in step 139. The user ID of the operating operator is set in the search condition. If it is necessary to change the ID, the operator can change the ID.

Next, in step 141, search information having the same user ID is selected from the search information on the hard disk device 3, an optical disk name list corresponding thereto is created, and in step 143, the optical disk created above. A list of names is displayed. Next, in step 145, the operator selects an optical disk name to be searched from the displayed optical disk name list,
In step 147, the document search process is performed with the search information corresponding to the selected optical disc name as the search target, and the search process ends. In step 137, if the optical disc is selected as it is to proceed with the document search, the process proceeds to step 145.

[0020]

According to the present invention, since the optical disk is searched using the optical disk name as the search condition, the optical disk name can be searched, and the desired one can be efficiently selected from many optical disk names. be able to. Also,
By associating with the optical disc name, for example, the optical discs named "drawing management 1", "drawing management 2", and "drawing management 3" can be regarded as the same group and processed. In addition, since the optical discs are searched using the classification system as a search condition, even if optical disc groups used for various purposes are mixed in one system, by utilizing the difference in the classification system, It becomes possible to coexist without impairing the operability, and the efficiency can be improved as compared with preparing a hard disk and a system separately for each purpose. Further, since the optical disks are searched by using the ID (identifier) assigned to each optical disk as a search condition, it becomes possible to explicitly group the optical disks. Then, it becomes possible to improve the selection efficiency when there are a plurality of groups having the same classification system. As the above-mentioned ID, a dedicated ID for grouping can be provided, but as shown in the embodiment, an ID that already exists for another purpose can be used.

[Brief description of drawings]

FIG. 1 is a schematic configuration diagram of an electronic filing apparatus embodying the present invention.

FIG. 2 is a flowchart of a search operation in the potential filing device shown in FIG.

FIG. 3 is a flowchart diagram of a search operation in the second embodiment of the electronic filing device according to the present invention.

FIG. 4 is a flow chart diagram of a search operation in the third embodiment of the electronic filing device according to the present invention.

[Explanation of symbols]

DESCRIPTION OF SYMBOLS 1 ... Optical disk device, 3 ... Hard disk device, 5 ... Search information search device, 7 ... Document search device, 9 ... Search information reading device, 11 ... Image reading device, 13 ... Optical disk name display device, 15 ... Image display device, 101 ~ 147 ... each step,

Claims (4)

[Claims] 1. An electronic filing device for registering and storing image information, retrieving and reading out desired image information when necessary, comprising image display means for displaying the image information and image information for the image information. Image storage means for storing in the image storage medium together with the search information for searching, the temporary storage means for temporarily storing the data in the image storage means, and the plurality of search information stored in the temporary storage device. Display means for displaying a list of assigned names, search information selecting means for selecting a plurality of search information from the display means, and search means for sequentially searching the plurality of selected search information and outputting a result An electronic filing apparatus comprising: and selecting the search information based on the names given to the plurality of search information when selecting the search information. 2. The electronic filing apparatus according to claim 1, wherein the image storage means is an optical disk device, and the names given to the plurality of pieces of search information are optical disk names. 3. An electronic filing device for registering and storing image information, retrieving and reading out desired image information when necessary, comprising image display means for displaying the image information and image information for the image information. Image storage means for storing in the image storage medium together with the search information for searching, the temporary storage means for temporarily storing the data in the image storage means, and the plurality of search information stored in the temporary storage device. Display means for displaying a list of assigned names, search information selecting means for selecting a plurality of search information from the display means, and search means for sequentially searching the plurality of selected search information and outputting a result An electronic filing apparatus comprising: and selecting the search information based on a classification system when selecting the search information. 4. An electronic filing device for registering and storing image information, retrieving and reading out desired image information when necessary, comprising image display means for displaying the image information and image information for the image information. Image storage means for storing in the image storage medium together with the search information for searching, the temporary storage means for temporarily storing the data in the image storage means, and the plurality of search information stored in the temporary storage device. Display means for displaying a list of assigned names, search information selecting means for selecting a plurality of search information from the display means, and search means for sequentially searching the plurality of selected search information and outputting a result And the image storage means comprises:
An electronic filing apparatus comprising an optical disk device, wherein when selecting the search information, the search information is selected based on an identifier previously determined for each optical disk.