JPH0895988A - Electronic file system - Google Patents

Abstract

(57) [Summary] [Object] The present invention relates to an electronic filing system,
It is an object of the present invention to be able to move a page to be displayed in a scrap unit, to mask and display an unnecessary area in a page of a scrapbook, and to call and display an original document from the scrapbook. [Structure] The scrap table 202 stores information of each of a plurality of scrapbooks, and the scrap data 20
6 to 208 store information of pages related to each other, which are cut out from the above-mentioned documents constituting each scrapbook, for each scrapbook, and the scrap data is position information of the scrap data of the adjacent scrapbook of the own scrapbook. Certain adjacent scrap position information 710, 71
1 is provided. Adjacent scrap page selection means 100
No. 1, 1002 displays by referring to the pages of the adjacent scrapbook by using the adjacent scrap position information.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic file system, and more particularly to an electronic file system for storing and managing document data files such as images and sentences.

[0002]

2. Description of the Related Art Conventionally, there is an electronic filing apparatus that stores image data and document data such as sentences created by an application program in a large-capacity storage device and systematically manages the data.

In a conventional electronic filing apparatus, for example, data such as one image or text for one screen is stored in units of pages, and a plurality of these pages are collectively managed in units of documents.

[0004]

In the conventional electronic filing apparatus, the data retrieval target is a document unit, and a function of associating and storing an arbitrary page among a plurality of documents and referring to necessary data from the pages. I don't have.

For example, when newspapers, magazines, etc. are stored as documents for each date or issue, from these documents,
For example, when extracting an article related to a major accident and saving and referencing it as a scrapbook, page data of the related article must be extracted and a separate document must be created.

In this case, the scrapbook becomes a document in which scraped page data is collected. Generally 1
A scrapbook is often composed of scraps from multiple fields, such as accident-related scraps and work-related scraps. In such a case, if a conventional device tries to display by referring to a scrapbook, it is not possible to sequentially display the breaks of scraps such as the top page of each scrap, and a simple page that is a reference display in page units. There was a problem that it could only be turned over and the operability was poor.

[0007] Further, the scraping is performed in page units. For example, when it is attempted to scrape only a part of articles in one page of a newspaper, the conventional apparatus scraps only the necessary articles without destroying the image of this page. Can't
There is a problem that it is impossible to know at a glance which part of the scrapped page is the necessary part.

Further, even if the user wants to refer to the original document that was scrapped while the scrapbook is being referred to and displayed, the conventional device calls the original document because the scrapbook itself is one document. , There was a problem that you can not see.

The present invention has been made in view of the above points,
You can move the pages displayed in scrap units,
An object of the present invention is to provide an electronic filing system capable of masking and displaying unnecessary areas in a page of a scrapbook, and calling and displaying an original document from the scrapbook.

[0010]

According to a first aspect of the present invention, a document table 20 storing information of each of a plurality of documents.
1; document data 203 to 205 in which information of pages constituting each document is stored for each document; page data 209 to 215 in which data of each page is stored for each page; and information of each of a plurality of scrapbooks The scrap table 202
An electronic file having scrap data 206 to 208 in which information on pages related to each other, which are cut out from each of the above-mentioned documents constituting each scrapbook, is stored for each scrapbook, and each page is referred to and displayed for each scrapbook. In the system, adjacent scrap position information, which is position information 710 and 711 of scrap data of adjacent scrapbooks of the own scrapbook, is provided in the scrap data, and pages of adjacent scrapbooks are used by using the adjacent scrap position information. It has adjacent scrap page selecting means 1001 and 1002 for displaying by referring to.

According to a second aspect of the present invention, in the electronic file system according to the first aspect, mask information 708 and 709 for masking an area designated for each page is provided in the scrap data, and scrap information of a scrapbook is provided. When displaying each page with reference to each page, masking means S80 for masking a designated area in the page based on the mask information.
It has S90.

According to a third aspect of the present invention, in the electronic file system according to the first aspect, scrap source information 713 and 714 for designating an original document cut for scrap is provided in the scrap data, and a scrapbook is referred to. In addition, at the time of display, it has calling means S100 to S108 for calling and referring to the original document of the scrap and displaying it.

[0013]

According to the first aspect of the present invention, a scrapbook is created for each scrap of each field, and the scrap data of the previous scrapbook and the next scrapbook for the own scrapbook are obtained based on the adjacent scrap position information provided in the scrap data. Since we know the position of
The pages of the previous scrapbook and the next scrapbook can be referenced and displayed in scrap units.

According to the second aspect of the present invention, the mask information provided in the scrap data can be used to mask the instructed area of each page of the scrapbook and delete unnecessary parts in the page for display. You can see at a glance the required part of the scrapped page.

According to the third aspect of the invention, the scrap source document provided in the scrap data makes it easy to call and refer to the original document of the scrap.

[0016]

FIG. 2 shows a block diagram of an embodiment of the device of the present invention. In the figure, the control device 1 controls the entire system. The external storage device 2 stores image files, management data, and programs executed by the control device 1. The memory 3 is a work area for reading a program and performing various processes. The image memory 4 stores data to be displayed on the display device 5 such as a CRT or a liquid crystal panel. The pointing device 6 provides a user interface such as a keyboard and a mouse. The input / output control device 7 controls peripheral devices such as the printer 8 and the scanner 9.

FIG. 3 shows a data management structure diagram of the device of the present invention. In the figure, each of 201 to 216 is one file and is stored in the external storage device 2. The document table 201 is a file in which the name of a document and the date of creation are stored, and data (records) corresponding to the number of documents is arranged in the order of document numbers with one document information as one entry. One entry in this document table is shown in FIG.

In FIG. 4, a document ID 31 is an identifier that is uniquely assigned to all the documents including the documents deleted in the past, and is generated by a predetermined calculation using the document creation date and the like. The value of this document ID may be the same as that of the deleted document because the document number specifying the entry in the document table 201 may be the same when another document is created after deleting an arbitrary document. Used when distinguishing from documents.

The document name 32 is the name of the document and can be designated by the user. The document page number 33 stores the page number of the document. The creation date 34 stores the last update date of the document. Further, a general filing device has a management system such as a cabinet and a holder, and these pieces of information are stored in the subsequent field 35.

Each of the document data 203 to 205 is for managing pages in one document, and information of one page is regarded as one entry, and data for the number of pages in the document are arranged in order of page numbers. . FIG. 5 shows the information of the one entry. All page data of all documents are stored with a unique number added throughout the system, and this number is stored in the page data number 41. The page name 42 is a name given to the page by the user, and can be freely set and changed. Further, as in the case of the document table, a general filing device has more management information, and this value is stored in the subsequent field 43.

Pages 209 to 215 are actual page data, which are files of image data read by a scanner and document data created by an application program,
One page of data is stored in one file. A unique page data number is added to these page data regardless of which document the data belongs to. Which page data belongs to which page of which document is linked by this number. Page data number 4 in the document data described above
1 is that. Note that in FIG. 3, pages 209 to 215
It is the number of the circled number in the block of.

The page link table 216 stores the number of documents to which one page data belongs, and the information of one page is set as one entry, and the entries for the number of page data are arranged in the order of page data numbers. It is a thing. Figure 6
Shows the information of the one entry. When a plurality of documents share the same page data, the number of shares is stored in the include number 51. The number of shares shared by the scrapbook is stored in the link number 52. When a new share occurs, these numbers increase by 1. On the contrary, when sharing is canceled by deleting a document or the like, the number is decreased by 1. Only when the number of shares becomes zero, the actual page data is deleted. In the case of FIG. 3, the page data 210 is shared by the document data 203 and the document data 204.

The scrap table 202 is a file in which the names and creation dates of scrapbooks are stored. Data (records) corresponding to the number of scrapbooks are arranged in order of scrapbook number, with one scrapbook information being one entry. is there. One entry of this scrapbook table is shown in FIG.

In FIG. 7, scrapbook ID 61
Is an identifier that is uniquely attached to all scrapbooks, including scrapbooks that have been deleted in the past, and is generated by a predetermined calculation using the date of creation of the scrapbook. The value of this scrapbook ID is deleted because the scrapbook number that specifies the entry of the scrapbook table 202 may be the same when another scrapbook is created after another scrapbook is created. Used to distinguish between scrapbooks and newly created scrapbooks.

The scrapbook name 62 is the name of the scrapbook and can be designated by the user. The creation date 63 stores the last update date of the scrapbook. Information such as the cabinet and holder is stored in the subsequent field 64.

Each scrap data 206 to 208 has one
It manages scraps in one scrapbook, and its structure is shown in FIG. In one scrapbook, scrap information 701 to 70 for the number of scraps is included.
3 are lined up. Each piece of scrap information includes a scrap header 704 and page records 70 for the number of pages in the scrap.
5 to 706. Further, the page record includes a page header 707 and mask data 708 to 709 for the number of masks in the page. In the scrap header 704, the previous scrap offset 710 and the next scrap offset 711, which are adjacent scrap position information, store the number of bytes of the file offset to the previous and next scrap information, respectively. this is,
Used for speeding up internal processing. Scrap name 7
12 is a name given to each scrap by the user, and is used for displaying a list or the like. The scrap source document number 713, which is the scrap source information, is the document number of the document that is the source of the scrap. A scrap source document ID 714, which is scrap source information, is the document ID. One scrap is consecutive N from page X of a document.
It is done in the form of cutting pages. The X and N are the first page number 715 and the page number 716. Previous page record offset 7 in page header 707
17 and next page record offset 718 store the number of bytes of the file offset to the previous and next page records, respectively. This is used for speeding up internal processing. Page type 719 defines the attributes of the page in the scrap. The attribute takes the following three types of values. When the value is 0, this page is not used. Scraping is performed by cutting N consecutive pages from X pages of a document. Therefore, this value is specified when there is a page in the middle that should not be scrapped. When the value is 1, it means that the original page data is scrapped as it is.
When the value is 2, it means that the mask is set in the page. The page data number 702 is literally the page data number of the page. The page name 721 is the name given to the page by the user. The number of masks 722 stores the number of masks added to the page.

After the page header, mask data for 722 masks are arranged. In the mask data as mask information, the number of coordinates 723 is the number of coordinates forming one mask. The color 724 is a color that fills the inside of the mask. The pattern 725 specifies a pattern for masking the page image in the mask. The pattern is designated by a pattern number defined in advance in the system. Coordinates 726 ~
Reference numeral 728 denotes the coordinates of the mask, which are arranged by the number of coordinates 723.

A process of displaying scraps when some scrapbooks are already registered will be described. When the user gives an instruction to display a list of scrapbooks using the instruction device 6, the control device 1 takes out the scrap table 202 from the external storage 2. Next, each entry of the scrap table 202 is taken out, list display data is created and stored in the image memory 4. As a result, a scrapbook list display screen as shown in FIG. 9 is displayed on the display device 5.

The scrapbook name field of the scrapbook list display shown in FIG. 9 responds to the pointing device 6 such as a mouse. When the user designates the scrapbook name to be displayed, for example, by double-clicking with a mouse, the control device 1 takes out the scrap data file of the designated scrapbook from the external storage 2, creates a scrap list display, and creates the image memory 4 And display it on the display device 5. Example of scrap list display screen
0 is shown.

The scrap name in the scrap list display shown in FIG. 10 is obtained from the scrap name 712 in the data file. Next, the scrap source document number 713 is extracted and displayed, and the entry of the document table corresponding to the document number is extracted from the document table file 201.
The document ID 31 in the retrieved entry is compared with the scrap source document ID 714, and if the values are equal, the document name 32 is displayed in the document name field of FIG. When the scrap source document is deleted, the document with the scrap source document number 713 may not exist, or the document ID values may not be equal. In this case, number 7 in FIG.
The document name is displayed as Deleted like the scrap. The page of FIG. 10 is calculated and displayed from the first page number 715 and the page number 716.

The scrap name in FIG. 10 also responds to the pointing device 6 such as a mouse. When the user designates the scrap name to be displayed, for example, by double-clicking with the mouse, the page data number 720 of the first page of the scrap is displayed.
Take out. The control device 1 takes out the page data corresponding to the page data number from the external storage 2, stores it in the image memory 4, and displays it on the display device 5. The display screen of the scrap page is shown in FIG. The page name 1005 of the scrap page shown in FIG. 11 is extracted from the page name 721 of the specified scrap data file and displayed.

FIG. 12 shows a flowchart of the scrapbook deleting process. This processing is executed when the scrapbook list display of FIG. 9 is displayed. In FIG. 12, in step S10, the scrapbook name to be deleted is designated in the scrapbook list display. This instruction is given by clicking with the mouse. Next, when the delete button 802 is designated (step S12), the process proceeds to step S14,
The number 52 of links of the corresponding page of the page link table 216 for the page of the scrap discarded due to the deletion is reduced.
Next, in step S16, the scrap data file corresponding to the scrapbook name to be deleted is deleted, and the process ends.

FIG. 13 shows a flowchart of the scrap deleting process in the scrapbook. This process is executed when the scrap list display of FIG. 10 is displayed. In step S20 of FIG. 13, the name of the scrap to be deleted is designated in the scrap list display. This instruction is given by clicking with the mouse. Next, when the delete button 902 is instructed (step S22), the process proceeds to step S24, and the number 52 of links of the corresponding page of the page link table 216 of the scrap pages discarded by the deletion is reduced. Next, in step S26, the scrap information corresponding to the scrap to be deleted is deleted, and the process ends.

FIG. 14 shows a flowchart of scrapbook creation processing. This processing is executed when the scrapbook list display of FIG. 9 is displayed. In FIG. 14, when the add button 801 is designated in the scrapbook list display (step S30), the control device 1 displays a screen for inputting a scrapbook name on the display device 5 in step S32. When the user inputs the scrapbook name from the keyboard or the like (step S34), the controller 1 searches the scrap table file 202 for an empty entry in step S36, stores the scrapbook name and the creation date, and calculates the scrapbook ID. And store. After this, in step S38, the scrapbook list display of FIG. 9 is updated and displayed, and the processing is ended.

FIG. 15 shows a flowchart of the scrap adding process in the scrapbook. This process is executed when the scrap list display of FIG. 10 is displayed. In FIG. 15, when the add button 901 is designated in the scrap list display (step S40), the control device 1 displays the document selection screen to allow the user to select the document including the page to be scrapped. When a document is selected (step S44),
The page image of the document is displayed in the same manner as the normal document browsing. The user uses functions such as page turning,
The first page to be scrapped is displayed on the browsing screen, and the scrap start page is designated (step S46). Similarly,
The last page to be scrapped is displayed on the browsing screen, and the scrap end page is designated (step S48). When the start page and the end page to be scrapped are designated, the control device 1 calculates the number of pages in step S50, then erases the browsing screen and displays the scrap name input screen. The user inputs the scrap name in the same manner as the input of the book name (step S
52), the document number and document ID of the selected document,
The page data number of the scrapped page is extracted from another management file to create a scrap header (step S54).

Next, in step S56, the scrap start page is set in the variable I, and in step S58, the page data number of the page designated by the variable I is acquired. Next step S
In 60, the link number 52 of the element corresponding to the acquired page data number of the page link table 216 is incremented by 1, and a page header is created by the page data number acquired in step S62. Here, the page type is set to the value 1, the page name is not entered, the number of masks is set to 0, the previous page record offset is calculated, and the next page record offset is the number of bytes of the page record just created.

Next, in step S64, the variable I is incremented by 1, and in step S66 it is determined whether or not the variable I is larger than the scrap end page. If the variable I is less than or equal to the scrap end page, the process proceeds to step S58 and step S58.
If the variable I is larger than the scrap end page, the process proceeds to step S68 to calculate the previous scrap offset and the next scrap offset. After this,
In step S70, the created scrap information including the scrap header and the page record is added to the scrap data file, and in step S72, the scrap list display is updated and displayed, and the process ends.

The page type 719 and page name 721 of each page in the scrap information are set on the scrap page display screen shown in FIG. When there is an unnecessary page in the middle of the scrapped continuous pages, the unnecessary page is displayed on the display screen of FIG. 11 and the page mask button 1006 is designated.
As a result, the page type 719 of the page is changed to the value 0, and in the subsequent page turning, there is no unnecessary page and it is skipped. The page name 721 can be changed at any time in the page name display and change column 1005 of FIG.

On the scrap page display screen of FIG. 11, in addition to the previous page button 1003 and the next page button 1004 for performing normal page turning, the previous scrap button 1001 and the next scrap button 100 for switching pages in scrap units are also provided.
2 is prepared. When the previous page button 1003 is specified on the first page of the scrap, the display is continued by moving to the last page of the previous scrap based on the previous page record offset 717. Next page button 100 on the scrap end page
If you specify 4, next page record offset 7
Based on 18, the display is continued by moving to the first page of the next scrap. When the previous scrap button 1001 or the next scrap button 1002 is designated, the previous scrap offset 710 and the next scrap offset 7 are respectively specified.
Based on 11 items, the previous page and the next page of the next scrap are moved to and displayed respectively. The previous page record offset 717, the next page record offset 718, the previous scrap offset 710, and the next scrap offset 711 in the scrap data file are used to perform the processing at high speed in the page turning.

FIG. 18 shows a flow chart of a mask setting process as a masking means. In step S80, if the partial mask button 1007 on the scrap display screen of FIG. 11 is designated, the control device 1 will execute step S82.
To display the mask palette shown in FIG. The mask is a closed area filled in, but there are a method of designating the mask area with a rectangle and a method of designating the mask area with an arbitrary closed figure. This is switched with buttons 1103 and 1104. After designating the mask area in step S84, the color is selected from the color button group 1107 in steps S86, such as black, white, red, green, blue, and yellow.
Select either orange or pink. Also, in step S88, the pattern is selected from the pattern button group 1108 to any one of solid painting, shading, plain fabric, all white, and the like. Further, in step S90, the mask display mode is selected from the display mode group buttons 1109 such as replacement, mixing, and inversion.

For example, when the original page image is a monochrome image and unnecessary portions therein are filled with a white rectangle, the rectangular button 1103 is designated on the display screen of FIG. 16 to enter the rectangular mode. Specify white for the color, select all white for the pattern, and specify solid fill for the mask display mode. next,
After designating the add button 1105, the designating device 5 such as a mouse is moved onto the image of FIG. 11 and the vertex of the area is designated. Furthermore, if you move it to the opposite vertex and specify it, 2
A rectangular area whose points are diagonal is specified. At this time, the control device 1 increases the mask number 722 of the scrap data file by 1, adds the specified rectangular mask data to the scrap information, and adds the next page record offset 718 of the page header to the number of bytes of the mask data. Only increase. In this case, the number of coordinates 723 is 4, the color 724 is white, the pattern 725 is all white, and there are four coordinates, which are stored so that the four corners of a rectangle are connected by one stroke. The image is once processed in the memory 3, then transferred to the image memory 4 and reflected on the display device 5. When designating an area with an arbitrary closed figure, the same operation is performed after the arbitrary closed figure button 1104 is designated to change the mode. The closed area starts from an arbitrary point and is specified in a single stroke. When the end point is designated, mask data is created in the same manner as the rectangle and is reflected on the display screen of the display device 5. FIG. 17 shows how the mask is set. When it is desired to mask the portions of advertisements a ... q on the image of the scrap page shown in FIG. 17 (A), the area is designated by a dashed rectangle as shown in FIG. 17 (B). As a result, as shown in FIG. 17C, a display screen of a scrap page in which the advertising portion is masked with, for example, all white is obtained.

When deleting the created mask, the process shown in FIG.
Mask selection buttons 1101 and 11 on the mask palette 6
02 is used. When this button is specified, masks are selected in the order in which they are arranged in the scrap data file.
The currently selected mask is displayed with a frame or the like so that it can be distinguished. When the mask to be deleted is selected using this button and the delete button 1106 is designated, the mask is deleted. At this time, the control device 1 sets the mask number 722 to 1
Then, the specified mask data is removed, and the next page record offset 718 of the page header is decreased by the number of bytes of the deleted mask data.

When changing the color or pattern of the mask,
After the mask is selected on the mask palette in the same manner as the deletion, the color button group 1107 and the pattern button group 1108 are designated to change the mask.

FIG. 19 shows a flowchart of the scrap original document calling process as a calling means. Step S
There are the following two calling instructions issued by 100. One is
In the scrap list display of FIG. 10, the document name portion is designated. This portion responds to the pointing device 6 such as a mouse. The other is performed by instructing the reference button 1008 of the scrap list display of FIG. When either of these two methods is performed, the control device 1 acquires the scrap source document number 713 and the scrap source document ID 714 by referring to the scrap data of the scrap currently displayed in step S102. Further, in step S104, the document table file 201
An entry equal to the scrap source document number is extracted from and the scrap source document ID is checked. If the scrap source document IDs are not equal to each other, the scrap source document has already disappeared, and the user is notified of the failure in step S106, and the process ends. If the document IDs are the same, the document is called and displayed by the normal filing function in step S108.

[0045]

As described above, according to the invention described in claim 1, the position of the scrap data of the previous scrapbook and the next scrapbook with respect to the own scrapbook can be known from the adjacent scrap position information provided in the scrap data. Therefore, the pages of the previous scrapbook and the next scrapbook can be referred to and displayed for each scrap.

According to the second aspect of the present invention, the designated area of each page of the scrapbook is masked by the mask information provided in the scrap data, and unnecessary portions in the page are deleted and displayed. it can.

According to the third aspect of the present invention, the scrap source information provided in the scrap data allows the original document of the scrap to be called and easily referenced, which is extremely useful in practice.

[Brief description of drawings]

FIG. 1 is a principle diagram of the present invention.

FIG. 2 is a block diagram of the system of the present invention.

FIG. 3 is a data management configuration diagram of the system of the present invention.

FIG. 4 is a diagram showing a structure of a document table.

FIG. 5 is a diagram showing a structure of document data.

FIG. 6 is a diagram showing a structure of a page link table.

FIG. 7 is a diagram showing a structure of a scrap table.

FIG. 8 is a diagram showing a structure of scrap data.

FIG. 9 is a diagram showing a scrapbook list display screen.

FIG. 10 is a diagram showing a scrap list display screen.

FIG. 11 is a diagram showing a scrap page display screen.

FIG. 12 is a flowchart of scrapbook deletion processing.

FIG. 13 is a flowchart of scrap deletion processing.

FIG. 14 is a flowchart of scrapbook creation processing.

FIG. 15 is a flowchart of scrap addition processing.

FIG. 16 is a diagram showing a mask palette display screen.

FIG. 17 is a diagram for explaining mask setting.

FIG. 18 is a flowchart of mask setting processing.

FIG. 19 is a flowchart of scrap original document call processing.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 control device 2 external storage device 3 memory 4 image memory 5 display device 6 instruction device 7 input / output control device 8 printer 9 scanner 201 document table 202 scrap table 203-205 document data 206-208 scrap data 209-215 page data 216 pages Link table

Claims (3)

[Claims] 1. A document table in which information of each of a plurality of documents is stored, document data in which information of pages forming each document is stored for each document, and page data in which data of each page is stored for each page, It has a scrap table that stores information for each of a plurality of scrapbooks, and scrap data that stores, for each scrapbook, information on pages that are related to each other and that are cut out from the above-mentioned documents that make up each scrapbook. Is an electronic file system that refers to and displays each page, and the scrap data is provided with adjacent scrap position information that is the position information of the scrap data of the adjacent scrapbook of the own scrapbook. Adjacent scrap page selection means for displaying by referring to pages of an adjacent scrapbook using Electronic file system, comprising. 2. The electronic file system according to claim 1, wherein mask information for masking an area designated for each page is provided in the scrap data, and each scrapbook page is referred to and displayed. An electronic file system comprising masking means for masking a designated area in a page based on the mask information. 3. The electronic file system according to claim 1, wherein the scrap data is provided with scrap source information indicating an original document cut out for scrap, and based on the scrap source information at the time of referring to and displaying a scrapbook. An electronic file system having calling means for calling and referring to an original document of scrap and displaying it.