JPH057221A - Email reply method - Google Patents

Abstract

(57) [Summary] [Object] The present invention relates to a mail reply method, automatically sets a destination in response to mail reply designation, performs mail sending processing, and does not terminate functions such as a bulletin board. The purpose is to enable immediate email reply with a simple operation. [Structure] In response to storing a document 4 in a space 2 in which a plurality of users can store / reference the document, a reply destination 31 is set in the management information 3 associated with the document 4, In response to selecting a document 4 from the document list stored in the space 2, the reply destination 31 is extracted from the management information 3 of this document 4 and displayed on the screen, and the reply content is displayed from this screen. After writing, in response to the selection of sending, a mail in which the reply destination 31 is set is sent.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a mail reply system for replying a mail.

[0002]

2. Description of the Related Art In a computer communication system such as an electronic bulletin board system or an electronic conference room that can use electronic mail, for example, a reply to a posted document on a bulletin board is requested by mail or a reply to the posted document is sent by mail. In this case, conventionally, the user himself / herself wrote in the bulletin board bulletin document "Reply is an email and the destination is XXX", and the user who responds writes this to the destination of the mail and sends it. There was nothing else.

[0003]

Therefore, when the user who has read the posted document on the bulletin board makes a reply to this posted document, the reply document is written and the reply destination described in the posted document is sent to the reply. After writing to the mail address of, it is necessary to send the mail in the same way as a normal mail, which requires a lot of operations and is troublesome. Also, unless the functions of the electronic bulletin board or the electronic conference room are terminated, the reply mail cannot be sent, so write down the reply destination on the electronic bulletin board and make a note of the reply destination on the new mail sending screen. There is also a problem that it is necessary to input and it is very inconvenient.

According to the present invention, a reply destination is newly provided as management information in association with a document, and this reply address is automatically set corresponding to the reply designation of the mail to perform the mail transmission processing. The purpose is to enable immediate mail reply with a simple operation without terminating functions such as the bulletin board.

[0005]

[Means for Solving the Problems] Means for solving the problems will be described with reference to FIG. In FIG. 1, space 2
Is a space where a plurality of users can store / reference the document 4, and is, for example, an electronic bulletin board.

The document 4 is a document which is stored in the space 2 and is referred to by a plurality of users. The management information 3 is information for managing the reply destination 31 and the like in association with the document 4 stored in the space 2.

[0007]

According to the present invention, as shown in FIG. 1, in response to the storage of a document 4 in a space (for example, the electronic bulletin board 21) 2 by a user, a reply is made in the management information 3 associated with the document 4. Destination 31 for other users, and other users
In response to the selection of a document 4 from the list, a destination 31 for reply is taken out from the management information 3 of this document 4, set and displayed, and after writing the reply content on the displayed screen In response to the selection of sending, a mail in which the reply destination 31 is set is sent.

Therefore, a reply destination 31 for reply is newly provided as the management information 3 in association with the document 4, and this destination 31 is automatically set in correspondence with the reply designation of the mail to perform the mail transmission process. By doing so, multiple users
It is possible to immediately reply to a mail by a simple operation without terminating the function of the space 2 for storing / referring to, for example, the electronic bulletin board 21.

[0009]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Next, the construction and operation of an embodiment of the present invention will be described in detail with reference to FIGS. An embodiment in which the electronic bulletin board 21 is used as the space 2 in which a plurality of users can store and refer to the document 4 will be described below.

In FIG. 1, the host 1 is a computer system that provides an electronic bulletin board 21 as a space 2 and centrally manages mail exchanges among a plurality of users A and B.

On the electronic bulletin board 21, a plurality of users can use the document 4
Is a space for storing and referencing the document 4. The electronic bulletin board 21 stores the document 4 and the management information 3 in association with the document 4.

The management information 3 is stored in association with the document 4, and the title, name, and reply destination 3 of the document 4 are stored.
1 and the like are managed (see FIG. 3). Here, the reply destination 31 is provided in the present embodiment, and for example, when the user A stores and registers a document in the electronic bulletin board 21, the mailbox 5 of the user A holds the reply destination 31. Destination X
Is automatically set as the reply destination. This allows
When the user A writes the document 4 in the electronic bulletin board 21, the reply destination 31 in the management information 3 is automatically taken out from the mailbox 5 and set.

Document 4 is a document written by the user on the electronic bulletin board 21 to notify a plurality of users. This document 4 can be written and created by any user, and a reply to be described later with reference to any document 4 can be sent back to the user who wrote the document 4 (FIG. 2).
Refer to the flow chart).

The mail box 5 is provided in association with the user, and the mail address of the user is set in advance and the mail of the address is stored. The user displays and reads the mail transmitted and stored in his / her own mailbox 5 on the terminal as necessary.

Here, the mail 6 is a mail sent to the reply destination of the document 4 selected by the user from the document list on the electronic bulletin board 21. The destination (destination name, station name) of this mail 6 is the destination 3 for reply in the management information 3 of the document 4.
1 is automatically set (described later with reference to the flowchart of FIG. 2). The mail 6 is composed of management information 7 including a destination and a message and a document 8.

Next, the operation of the configuration of FIG. 1 will be described in detail in the order shown in the flowchart of FIG. In FIG. 2, in S1, the user logs in to the host 1. In FIG. 1, for example, the user A (user A of the terminal) logs on (connects to the line) to the host (computer system) 1 via the line.

In S2, the user selects "write" the document. This is because the user who logged on in S1, for example, in FIG.
Select "Write" displayed in the lower part of the screen as shown in (a) above to activate the mechanism for writing a document on the electronic bulletin board 21.

In step S3, a document is created on the screen. this is,
In step S2, "write" is selected, a screen for creating a document is displayed, and the document is created on this screen. In S4, when the document is registered in the host 1, the destination of the user extracted from the mailbox 5 is added to the document. This is because when a document is created on the screen in S3 and the created document is registered in the electronic bulletin board 21 of the host 1 in FIG. 1, the address of the user who has taken out from the mailbox 5 of the user who wrote this document. Is set and added to the reply destination 31 of the management information 3 of the document 4.

Through the above processing, the electronic bulletin board 2 shown in FIG.
As shown in FIG. 1, a destination 31 for returning the document 4 and its management information 3 is automatically set to the destination of the user who wrote the document 4.

Next, based on the reply destination 31 of the document 4 and the management information 3 created in S1 to S4, a process when another user returns a mail to the document 4 will be described. , S5 to S8 will be described in detail.

In FIG. 2, in S5, the user who writes the reply selects the above document from the list and selects the mail transmission. This is to display the list of the documents 4 written on the electronic bulletin board 21 as shown in, for example, (a) of FIG. 3, and select the document 4 for which a reply is to be written from the displayed list.
Select "mail transmission" in the lower diagonal line in (b) of FIG.

In step S6, the destination is displayed on the screen. this is,
In S5, for example, the document with diagonal lines in FIG. 3A is selected, and then
Corresponding to the selection of "mail transmission" in the lower diagonal line of (b) of FIG. 3, the reply destination 31 of the management information 3 of the selected document 4 is extracted and displayed on the screen of (c) of FIG. Display as shown in the destination in.

In step S7, a message and a document are written. As shown in the message box on the screen of (c) of Fig. 4 displayed in S6, "I would like to subscribe to the newspaper ...
What should I do? " If necessary, write a document on a screen not shown.

In S8, the call is sent (a mail is returned to the reply destination 31). This means that after writing in the message field in S7 as shown in FIG. 4C, the mail transmission process is activated in response to the selection of the mail transmission indicated by the shaded lines in the lower row. In this mail transmission process, as shown in the lower part of FIG. 1, the reply destination 3 automatically set to the destination of FIG.
1 is retrieved and the destination of the management information 7 of the mail 6 (destination name,
Station name), and set the message as shown,
When a document is further written, the document 8 is set and the mail 6 is sent to the destination (= send to the reply destination).

As described above, in response to the user who writes a reply selecting a certain document from the list on the electronic bulletin board 21 and selecting "mail transmission", for example, the destination of the mail transmission screen of FIG. The reply destination of the selected document is automatically set and displayed, the message is written on the displayed screen, the document is written on another screen if necessary, and the mail transmission at the bottom of the screen is selected. As a result, the destination for reply on this screen is automatically set to the mail, and the mail (management information 7, document 8) is transmitted to the set destination. As a result, a user who writes a reply can automatically send an e-mail in which a reply destination is set without writing a reply destination simply by writing a message or a document.

FIG. 3 and FIG. 4 are views for explaining specific examples of the present invention. FIG. 3A shows a state in which a posted document is selected from the posted document list screen. This shows a state in which the user A or the like writes a document on the electronic bulletin board 21 in FIG. 1 to display a list screen of posted documents, and selects a hatched document from them.

FIG. 3B shows a screen in which the mail transmission to the writer is selected. To do this, select the document for which you want to write a reply on the list screen in (a) of Fig. 3 and select the "send mail" button in the lower row to instruct the sender of the document 4 to send a mail. To do.

FIG. 4C shows a mail transmission screen. This corresponds to the fact that in the screen of (b) in FIG. 3, one document is selected as indicated by the slanted lines, and "Send mail" is selected as indicated by the slanted lines in the lower row. The destination 31 for reply of the management information 3 of No. 4 is displayed as shown, and other management information 3 is displayed. From this displayed screen, after inputting a message as shown in the figure, select "Send mail" shown by the shaded line in the lower row,
As described above, the address and message are taken out from the screen and set in the management information 7 of the mail 6, and when a document is created, this document is set in the mail and the mail 6 is sent to the destination (for reply). To the destination.

[0029]

As described above, according to the present invention,
By adopting a configuration in which a new reply destination 31 is provided as management information 3 in association with the document 4 and this reply 31 is automatically set to a mail and sent in response to the reply designation of the mail. Therefore, a plurality of users can immediately reply to a mail by a simple operation without terminating the function of the space 2 where the document 4 can be stored / referenced, for example, the electronic bulletin board 21 or the electronic conference room. As a result, for example, by simply selecting a posted document on the electronic bulletin board 21, it becomes possible to reply to the mail to the writer of this posted document, so that the user can reply without replying to the destination. You can send an email to the recipient with a simple operation.

[Brief description of drawings]

FIG. 1 is a configuration diagram of an embodiment of the present invention.

FIG. 2 is a flowchart explaining the operation of the present invention.

FIG. 3 is a diagram (Part 1) for explaining a specific example of the present invention.

FIG. 4 is a specific example explanatory view (No. 2) of the present invention.

[Explanation of symbols]

1: Host 2: Space 21: Electronic bulletin board 3, 7: Management information 31: Destination for reply 4, 8: Document 5: Mailbox 6: Email

Claims (2)

[Claims] 1. In a mail reply method for replying a mail, in response to storing a document (4) in a space (2) where a plurality of users can store / reference the document, In response to setting the reply destination (31) in the associated management information (3) and selecting the document (4) from the document list stored in the space (2) by the user, this Corresponding to the fact that the reply destination (31) is extracted from the management information (3) of the document (4) and displayed on the screen, the reply content is written from this screen, and then the call is selected,
A mail reply method characterized by being configured to send a mail in which the reply destination (31) is set. 2. The mail reply method according to claim 1, wherein an electronic bulletin board is used as the space (2) in which the document (4) can be stored / referenced.