JPH07200547A - Document preparing device - Google Patents

Abstract

PURPOSE:To prevent the insignificant printing errors by eliminating the waiting time of work and the troublesome operations which are caused when plural documents are sequentially designated for printing. CONSTITUTION:The format information on a desired document is designated for printing in step 12 under the document printing conditions. Then this format information is evolved in step 13 into a print information management file by a print information management file register function. Thus the desired documents to be printed are repetitively designated in step 12. The documents are divided into groups by a document setting function in step 15 based on the same format information on the designated documents. The titles and the format information on those groups of documents are shown on a display device 2. Then a print key is pushed in step 16 and plural print functions start in step 17. Thus the groups of documents are automatically and successively outputted. Then the documents are printed in step 18 and sorted by the types of forms, and these sorted documents are outputted.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creating apparatus, and more particularly to printing a plurality of created documents in the document creating apparatus.

[0002]

2. Description of the Related Art Conventionally, in a print function for a document created by a document creating apparatus, when one document to be printed is designated by one print designation, preset document format information is displayed.

After confirming or correcting the displayed document format information, printing of the document is executed. Therefore, when printing a plurality of documents, the above process is performed for each document, and the plurality of documents are sequentially printed according to the confirmed or corrected document format information.

Further, when outputting a plurality of document files as one file, by holding whether the end page is an even page or an odd page, printing can be performed without inserting meaningless blank pages. Techniques for doing so have also been proposed. This technique is disclosed in JP-A-63-244.
No. 224, which is described in detail.

Further, in printing a plurality of documents, when a document with a high priority is transmitted later, a document with a higher priority transmitted later than the document being printed is printed first. Is also proposed. This technique is described in detail in Japanese Patent Laid-Open No. 1-286017.

In each of the above techniques, the documents to be printed are designated one by one by print designation.

[0007]

When a document is actually created by the document creating apparatus, there is a limit to the capacity of one file, and when the document is created to the full capacity of the file, the processing speed becomes slow. is there.

Therefore, when creating a relatively large-capacity document, a file is created at a break in the document such as a chapter or a section, or at a place where the format such as a document or a specification is changed in the middle of the document in consideration of maintainability. Is often created as a separate document. At that time, the original large document becomes a plurality of documents having the same document format information.

In the case of creating the above-mentioned document having a relatively large capacity, one document logically becomes a plurality of documents, and when these plurality of documents are respectively printed, similar printing is performed. There is the annoyance of having to repeat the specification multiple times.

Further, if a document or the like having different document format information (particularly, document format information having a different paper size or paper orientation) enters for reasons such as drawing, pay attention to the setting of the document format information at the time of printing. Therefore, there is also a problem that useless printing error occurs due to carelessness in output setting of a printer or the like.

Therefore, an object of the present invention is to solve the above-mentioned problems, and to create a document which can eliminate the work waiting time and the troublesomeness of the operation, which occur due to sequential print designation when printing a plurality of documents. To provide a device.

Another object of the present invention is to eliminate the work waiting time and the troublesomeness of the operation that occur due to the sequential print designation when printing a plurality of documents, and to print the print information in advance. An object of the present invention is to provide a document creation device that can be checked and can prevent useless printing errors.

[0013]

A document creating apparatus according to the present invention includes a format information storage unit for storing format information for each created document designated for printing, and the format information based on the contents of the format information storage unit. At least a setting means for retrieving a created document in which at least the size of the paper and the conveyance direction and the printing direction are the same and setting a document group including the created document as one document virtually, and a print start instruction from the outside In response, the control unit controls to sequentially print the document group set as one document by the setting unit.

In addition to the above-mentioned configuration, another document creation apparatus according to the present invention comprises a display means for collectively displaying the format information of the document group set as one document by the setting means.

[0015]

An embodiment of the present invention will be described with reference to the drawings.

FIG. 1 is a block diagram showing the configuration of an embodiment of the present invention. In the figure, the document creating apparatus according to one embodiment of the present invention has the same configuration as a general word processor apparatus.

That is, the document creating apparatus of this embodiment has an input device 1 for inputting characters and the like, and a display device 2 such as a CRT display for displaying the data of the characters and the like inputted.
A storage device 3 for storing the contents of the created document; a printing device 4 such as a printer for outputting the created document;
It is composed of a control device 5 such as a microprocessor for controlling each of the above devices.

FIG. 2 is a flow chart showing the operation of the print function according to the embodiment of the present invention. The figure shows the process from print designation to printing for a plurality of documents.
A process from designation of printing to printing of a plurality of documents according to the embodiment of the present invention will be described with reference to FIG.

Conventionally, in the general print function, after the print process is selected in step 11, the print document and the document to be printed are specified in step 12 in step 12, and the print execution key is pressed in step 16 Print processing is in progress.

However, in one embodiment of the present invention, in step 12, the document format information of the print document and the document to be printed specified by the condition designation is used, and in step 13, the print information management file is registered using the print information management file registration function. By expanding the file into a document (not shown), the document to be printed in step 12 can be repeatedly specified (steps 12 to 14 in FIG. 2).

After the designation of the document to be printed is completed, the document setting function is used in step 15 to group the documents having the same document format information based on the document format information of the designated document. At this time, the print information can be confirmed in advance by displaying the document name of the grouped documents and the document format information on the display device 2.

When the print execution key is pressed in step 16, the multi-printing function operates in step 17 and the grouped documents are controlled so as to be automatically and sequentially output. In step 18, the printing process is executed to print the paper. Other classified output is performed.

FIG. 3 is a diagram showing an example of document format information. In the figure, in the document format information, the paper (indicates the paper size, such as A4 or B5), paper orientation (vertical direction or horizontal direction), print format, character direction (indicates the direction of printed characters, horizontal writing or vertical writing) , Letter designation (Yes or No),
Character size (number of points) is specified.

In addition to the above, format settings, paper size (vertical x horizontal), top margin, left margin, bottom margin, right margin, column spacing, number of characters / line, reference value (line pitch or character pitch), format registration Whether or not is specified.

FIG. 4 is a diagram showing the processing operation of the document setting function according to an embodiment of the present invention. The processing operation of the document setting function according to the embodiment of the present invention will be described below with reference to FIG.

At the processing level of the document setting function according to the embodiment of the present invention, the size classification (B4, A4, B5, etc.) of the fed paper is performed with respect to the document format information expanded in the print information management file in step 13. ) Is done.

At the processing level, the orientation of the sheets to be fed (vertical direction or horizontal direction) is performed for each size of the sheets classified by the processing level. After that, at the processing level, for each paper feed direction of the paper classified by the processing level,
The print document is classified according to the character direction (horizontal writing or vertical writing).

As a result, the print document and a plurality of documents designated on the condition designation screen are roughly divided into a plurality of document groups (group A, group B, ...) Having the same document format information. It can be classified by processing level. At the processing level, these document groups are virtually set / reconstructed as one document (document A, document B, ...).

5 to 8 are views showing a process from print designation to printing for a plurality of documents according to an embodiment of the present invention. 5 shows an image of the print document and the condition designation screen, FIG. 6 shows a data image of the print information management file, FIG. 7 shows a data image after the document setting function processing, and FIG. 8 shows a document output image. There is.

A process from designation of printing to printing of a plurality of documents according to an embodiment of the present invention will be described with reference to FIGS.

Now, as shown in FIG. 5, the document number is "010
"00001" with the title "System Development Plan" and the document number "01000002" with the title "System Chart"
"II '", the document number "01000003" and the title "Overall schedule", and the document number "0"
"1000004" and the title is "Planning table by subsystem"
Document and a document whose document number is “01000005” and whose title is “work sharing”.

If all five of these documents are designated for printing,
The document format information of each of the five documents is sequentially registered in the print information management file including "document number", "title", ..., "paper size", "paper direction", "character direction", ... (See Figure 6).

The document format information expanded in the print information management file is used to classify the size of the paper fed at the processing level of the document setting function, and classify the paper fed at the processing level by direction. Be seen. Thereafter, the print document is classified by the character direction according to the processing level, and is classified into a plurality of document groups at the processing level and the processing level (see FIG. 7).

The document number "01000001" and the document number "01000005" are "paper size".
Is A4, the "paper direction" is vertical, and the "character direction" is horizontal, so that the document with the document number "0100000A" is reset.

Further, the document with the document number "01000002" has the "paper size" of B4, the "paper direction" of vertical, and the "character direction" of horizontal, but no document of the same document format information exists. It is reset as a document of "0100000B".

Further, the document with the document number "01000003" and the document with the document number "01000004" have the "paper size" of B4, the "paper direction" of horizontal, and the "character direction" of horizontal, so the document of document number "0100000C". Will be reset as

When the user confirms how these documents designated for printing are grouped, that is, after confirming the image after the document setting function shown in FIG. 7, and depresses the print execution key, the screen shown in FIG. As shown, document A to document C
Are sequentially output from the printing device 4.

As described above, the document format information for each created document designated for printing is registered in the print information management file, and based on the content, at least the paper size, the transport direction, and the print direction in the document format information are registered. A plurality of documents can be collectively designated for printing by retrieving the same created document and controlling the document group consisting of the created documents as one document virtually and sequentially printing. Therefore, it is possible to eliminate the work waiting time and the troublesomeness of the operation, which have occurred in order to sequentially specify the printing when printing a plurality of documents in the conventional example.

Further, by collectively displaying the format information of the document group set as one document by the document setting function, the work waiting time and the operation that are required to sequentially specify the print when printing a plurality of documents are troublesome. Since the print information can be confirmed in advance, it is possible to prevent an error in designating the print information and prevent an unnecessary print error.

[0040]

As described above, according to the document creating apparatus of the present invention, the format information is stored for each created document for which printing is designated, and based on the content, at least the paper size and the size of the format information are stored. Sequentially when printing multiple documents, by searching for created documents that have the same transport direction and print direction, and setting a document group consisting of the created documents as one document virtually and controlling the sequential printing. There is an effect that it is possible to eliminate the work waiting time and the inconvenience of the operation that occur due to the print designation.

Further, according to another document creating apparatus of the present invention, the format information of a document group set as one document is displayed all at once, so that sequential printing is designated when printing a plurality of documents. There is an effect that it is possible to eliminate the work waiting time and the troublesomeness of the operation, the print information can be confirmed in advance, and the wasteful printing error can be prevented.

[Brief description of drawings]

FIG. 1 is a block diagram showing the configuration of an embodiment of the present invention.

FIG. 2 is a flowchart showing an operation of a print function according to an embodiment of the present invention.

FIG. 3 is a diagram showing an example of document format information.

FIG. 4 is a diagram showing a processing operation of a document setting function according to an embodiment of the present invention.

FIG. 5 is a diagram showing an image of a print document and a condition designation screen according to an embodiment of the present invention.

FIG. 6 is a diagram showing a data image of a print information management file in one embodiment of the present invention.

FIG. 7 is a diagram showing a data image after the document setting function processing in the embodiment of the present invention.

FIG. 8 is a diagram showing a document output image according to an embodiment of the present invention.

[Explanation of symbols]

 1 Input Device 2 Display Device 3 Storage Device 4 Printing Device 5 Control Device 13 Print Information Management File Registration Function 15 Document Setting Function 17 Multiple Printing Function

Claims (3)

[Claims] 1. A format information storage unit for storing the format information of each created document designated for printing, and at least a paper size and a conveyance direction of the format information based on the contents of the format information storage unit and printing. Setting means for retrieving a created document having the same direction and virtually setting a document group including the created document as one document, and set as one document by the setting means in response to a print start instruction from the outside. And a control means for controlling to sequentially print the document group. 2. The document creating apparatus according to claim 1, further comprising a display unit that collectively displays the format information of the document group set as one document by the setting unit. 3. The setting means classifies the created document for each size of the paper based on the contents of the format information storage means, and each created document classified for each size of the paper. It comprises a unit for classifying the paper in each conveying direction, a unit for classifying each created document classified in each of the paper carrying directions for each printing direction, and a plurality of created documents classified for each printing direction. 3. The document creating apparatus according to claim 1, further comprising: a unit that virtually sets a document group as one document.