JPH0944580A - Record creation method - Google Patents

Abstract

(57) An object of the present invention is to provide a record creating method for reducing the trouble when creating a new record. A CPU 2 is a central processing unit that controls each unit in the computer system 1 according to various control programs stored in a ROM 4, and processes various data such as items, numerical values, and mathematical formulas input from an input unit 3. While executing the record creation processing, the default record stored in the master file 6 is read out and stored in the record creation memory 5, and the contents of this default record are displayed on the display unit 8 to prompt the correction work, and the correction is performed. Recorded record as new file Master file 6
To memorize.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a record creating method for newly creating a record to be stored in a desired file.

[0002]

2. Description of the Related Art In recent years, various application programs such as spreadsheets and databases have been used in office computers and general-purpose computers, which are mainly used for office work, and are used for creating slips of various formats in accounting work. Has been done.

When a new record is created using this application program, for example, a similar record is searched for from a plurality of records stored in advance in a file, and the description content or form layout of the similar record is referred to or changed. Then there is a method to create a new record.

[0004]

However, in such a conventional method of creating a new record, a similar record is searched for from a plurality of records stored in a file in advance, and the description content and format of the similar record are searched. Since a new record is created by referring to or changing the layout, there is a problem that it takes time to find a similar file and change data. An object of the present invention is to provide a record creating method that reduces the trouble when creating a new record.

[0005]

A record creating method according to a first aspect of the present invention is a record creating method for newly creating a record to be stored in a desired file. , Identifying and reading a predetermined default record from the target file to be stored,
A candidate record is created based on this default record, this candidate record is displayed and controlled on the display screen, this candidate record is modified by any modification operation, and this modified record is stored in the file as a new record. It is characterized by doing.

Further, in this case, the record creating method of the present invention according to claim 2 stores a plurality of the default records in the target file, and selects a desired default record when creating the new record. It is effective to identify and read the selected default record from the target file and display the read selected default record as the candidate record on the display screen.

According to the record creating method of the first aspect of the present invention, there is provided a record creating method for newly creating a record to be stored in a desired file. A specified default record is identified and read from within the target file, and candidate records are created based on this default record,
When the candidate record is display-controlled on the display screen and the candidate record is modified by an arbitrary modifying operation, the modified record is stored in the file as a new record. Therefore, it is possible to reduce the trouble of searching for a similar record and the trouble of correcting the similar record as in the conventional case, and it is possible to improve the work efficiency of the user when creating a new record.

According to the record creating method of the present invention, a plurality of the default records are stored in the target file, and a desired default record is selected when the new record is created. The selected default record is identified and read out from the target file, and is displayed on the display screen of the candidate record. Therefore, the range of use of the default record can be expanded.

[0009]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS The embodiments of the present invention will be described in detail below with reference to FIGS. 1 to 7 are diagrams showing an embodiment of a computer system to which the present invention is applied. First, the configuration will be described. FIG. 1 is a diagram showing a block configuration of essential parts of a computer system 1 according to the present embodiment. In FIG. 1, the computer system 1 is
It is composed of a CPU 2, an input unit 3, a ROM 4, a record creation memory 5, a master file 6, a printing unit 7 and a display unit 8, and each unit is connected to a bus 9.

CPU (Central Processing Unit) 2
Is a central processing unit that controls each unit in the computer system 1 according to various control programs stored in the ROM 4, executes various data processing such as items, numerical values, and mathematical formulas input from the input unit 3, and will be described later. In the record creating process, the default record stored in the master file 6 is read and stored in the record creating memory 5, the contents of the default record are displayed on the display unit 8 to prompt the correction work, and the corrected record is displayed. The master file 6 is stored as a new file.

The input unit 3 has function keys, numerical keys, character keys, and other keys, and outputs various instruction signals to the CPU 2 according to key input operations by the user.
A ROM (Read Only Memory) 4 stores various control programs executed by the CPU 2, various data processing programs, record creation processing programs, print processing programs, and the like.

The record creation memory 5 is a memory for expanding the record data being created when creating a new record, and is modified by expanding the default record, new record, etc. read from the master file by the CPU 2. After that, it is transferred to the master file 6.

The master file 6 is a memory for storing a plurality of records created in the record creating memory 5 by the CPU 2 and a default record in which basic items necessary for creating the record are preset. An example of this default record is shown in FIG. The default record shown in FIG. 2 is a master file in which default data is set in each of the fields of person in charge code, priority division, customer classification, billing closing date, sales coverage rate, consumption tax pass-through and fraction processing as a customer master. 6 is stored in advance and is set in the column of customer code "ZZZ".
“ZZZ” is identification data indicating that it is a default record. The identification data of this default record is set to one that is not used in normal business. The printing unit 7 reads from the master file 6 by the printing process of the CPU 2. The record to be printed is output by printing it on a predetermined sheet of paper.
The key input data input via the CPU 2 and the default record expanded in the record creation memory 5 are displayed on the customer master registration screen.

Next, the operation of this embodiment will be described. First, the record creation process executed by the CPU 2 will be described based on the flowchart shown in FIG. First, when a record creation is instructed by a predetermined key operation in the input unit 3, the CPU 2 starts the record creation process, displays the master registration screen shown in FIG. 4 on the display unit 8 (step S1), and creates the record. The inside of the memory 5 is cleared (step S2). Then, the master file 6 is searched for a default record having "ZZZZZZ" in the customer code column of FIG. 2 as a key (step S3), and it is determined whether or not there is a corresponding default record (step S4).

In the present embodiment, since the default record shown in FIG. 2 is stored in the master file 6, it is determined that there is an equivalent default record, the default record is read from the master file 6, and the record creation memory is created. 5 is copied (step S5). This time,
Delete and copy "ZZZZZZ" in the customer code column. If there is no corresponding default record, the process proceeds to the record correction work in step S7, and a new record that does not use the default record is created.

Then, according to the data set in each item of the default record copied to the record creating memory 5, the data is displayed in each corresponding item of the master registration screen displayed in step S1 (see FIG. 4) (step 4). S6). Then, when the correction work of each item data is performed on the master registration screen (step S7), for example,
As shown in FIG. 5, the customer code: 123345, the customer name: XX Co., Ltd., the address: 3-23-3 Nakano-cho, Nakano-ku, Tokyo, the person in charge: 123 Yoshio Fujita Then, when the modification is completed (step S8), the modified record in the record creating memory 5 is stored as a new record in the master file 6 at a position next to the default record, for example, as shown in FIG. Step S9).

Next, it is determined whether or not the record creation end is instructed by a predetermined key operation on the input unit 3 (step S10). If the record creation end is not instructed, the process returns to step S2, and steps S2 to S2. The record creating process of S9 is repeatedly executed, and when the record creating process is instructed, this process ends.

Next, the print processing executed by the CPU 2 will be described with reference to the flowchart shown in FIG. First, a record designated by a predetermined key operation in the input unit 3 is read from the master file 6 (step S21), and it is determined whether or not the record is a default record (step S22). If the record is the default record, the process proceeds to the determination process of the print end instruction in step S24 without printing, and if it is not the default record, the read record is printed out on the predetermined paper in the printing unit 7 (step S23).

Then, in step S24, the input unit 3
It is determined whether or not the print end is instructed by a predetermined key operation in step S3. If the print end is not instructed, the process returns to step S21, the print processing of steps S21 to S23 is repeatedly executed, and the print end is instructed. If yes, this process ends.

As described above, in the computer system 1 of this embodiment, the default record in which the basic item data is set is stored in the master file 6 in advance,
When creating a record, this default record is read out preferentially and only the necessary items are modified, so it is possible to reduce the time and effort to find similar records and the time to modify similar records as in the past. It is possible to improve the work efficiency of the user when creating a new record.

In the above embodiment, one default record is stored in the master file 6 in advance, and when the record is created, the default record is automatically read and used. Is stored in the master file 6 in advance, and at the time of creating a record, a plurality of default files are displayed on the screen of the display unit 8 to allow the user to select a desired default file, thereby expanding the use range of the default record be able to.

Further, in the default file shown in FIG. 2, an example of the customer master is shown, but the present invention can be applied to other data formats as well, and the user presets the default file to set the master file. Of course, it is possible to register it in the file 6.

[0023]

According to the record creating method of the present invention, a new record is created by using a default record stored in advance as a candidate record. Therefore, it is troublesome to find a similar record as in the conventional case and the similar record. It is possible to reduce the time and effort to correct the, and improve the work efficiency of the user when creating a new record.

According to the record creating method of the invention described in claim 2, since the default record can be selected, the range of use of the default record can be expanded.

[Brief description of drawings]

FIG. 1 is a block diagram of a computer system to which the present invention is applied.

FIG. 2 is a diagram showing an example of a default record stored in a master file shown in FIG.

FIG. 3 is a flowchart of record creation processing executed by the CPU of FIG.

FIG. 4 is a diagram showing a master registration screen displayed in the record creating process of FIG.

5 is a diagram showing an example of correction data input on the master registration screen of FIG.

6 is a diagram showing a state in which a new record including the correction data of FIG. 5 is stored in the master file of FIG.

FIG. 7 is a flowchart of print processing executed by the CPU of FIG.

[Explanation of symbols]

 1 Computer System 2 CPU 3 Input Section 4 ROM 5 Record Creation Memory 6 Master File 7 Printing Section 8 Display Section 9 Bus

Claims (2)

[Claims] 1. A record creation method for creating a new record to be stored in a desired file, wherein a predetermined default record is identified from the target file to be stored when creating a new record. Read it out, create a candidate record based on this default record, control the display of this candidate record on the display screen, modify this candidate record by any correction operation, and use this modified record as a new record in the file A method of creating a record, characterized by being stored in the storage. 2. A plurality of the default records are stored in the target file, a desired default record is selected when the new record is created, and the selected default record is identified from the target file. 2. The record creating method according to claim 1, wherein the read selected default record is displayed as the candidate record on the display screen.